Agenda item

WorkSmart 20:20 - Workplace Design for an Agile Future (Agenda item 14)

Report of Cllr Paul Hewett, Executive Member forAssets and Contracts and Rob Walker Executive, Director of Place

Minutes:

Paul Hewett, the Executive Member for Contracts & Assets presented the report that sought authority to invest in Elizabeth House so as to enable agile and flexible working practices with more efficient and better use of space.

 

The ambition behind worksmart 20:20 was explained in great detail and Members were provided with an overview of the work involved.

 

The proposed changes to Elizabeth House could be the catalyst for change and help the Council to develop a workforce and working environment that was flexible and fit for the future.

 

Councillor Birt felt that there was much to like about this report and thought it was a step in the right direction; however, in light of the IT issues that the Council had experienced in the last 48 hours, he wondered whether it might be worth stepping back temporarily while Officers established exactly what had happened in case of any further implications before the Council actually approved spending £800k.  One point he particularly wanted to raise was in relation to ‘open document formats’ which was a Government recommended way in which ICT processes should work one of which was that it allowed for stricter security checks to help prevent common cyber attacks.  He knew that this had not been the case recently but felt that the Council should perhaps be making sure that it was not subject to such attacks and doing the maximum that it could to eliminate that.  It also allowed Government, citizens and other organisations to share documents; that would again provide a redundancy and robustness that should be considered before the Council embarked on this route and possibly ending up with Microsoft Office 365 by default.

 

In response, Councillor Borrett reminded Members that if they were minded to approve the recommendations there was a Steering Group proposed and wondered whether Councillor Birt’s comments would be better directed towards this Steering Group.

 

Councillor Sherwood, the Executive Member for Customer Engagement requested that a recorded vote be taken.

 

The 3 recommendations were proposed and seconded and following a recorded vote it was:

 

RESOLVED that:

 

1.     a project to introduce agile and flexible working for the workforce and make the necessary changes and investment to the Council’s ICT infrastructure and HQ (Elizabeth House) building to enable this change be implemented;

 

2.     a Member Steering Group be formed and delegated authority be granted to the Executive Member for Assets and Contracts – in consultation with the Executive Director of Place – to spend the allocated funding on an agreed work programme for this project; and

 

3.     the allocation and release of £800,000 from the Growth and Investment reserve to this project be approved.

 

RECORDED VOTES:

MEMBER

FOR

AGAINST

MEMBER

FOR

AGAINST

Mr Ashby

X

 

Mr Harvey

X

 

Mr Askew

X

 

Mr Hewett

X

 

Mr Atterwill

X

 

Mrs James

X

 

Mr Bambridge

x

 

Mr Jermy

X

 

Mr Birt

 

x

Cllr Kiddell

X

 

Mr Brame

X

 

Mr Kiddle-Morris

X

 

Mr Borrett

X

 

Mr I Martin

x

 

Councillor Bowes

X

 

Mr K Martin

APOLOGIES

Mr Brindle

X

 

Mrs Monument

x

 

Miss Bushell

X

 

Mr Moreton

x

 

Mr Carter

X

 

Mr Nairn

x

 

Councillor Marion Chapman-Allen

X

 

Mr Nunn

x

 

Mr Sam Chapman-Allen

X

 

Mr Oliver

x

 

Mr Clarke

APOLOGIES

Mr Robinson

x

 

Mr Claussen

X

 

Mr Sherwood

x

 

Mr Colman

X

 

Mrs Suggitt

x

 

Mr Cowen

X

 

Miss Taylor

x

 

Mrs Crane

X

 

Mr Terry

x

 

Mrs Dale

X

 

Mrs Turner

x

 

Mrs Dowling

x

 

Mrs Webb

x

 

Mr Duffield

X

 

Mr Wickerson

APOLOGIES

Mr Duigan

X

 

Mr Wilkin

X

 

Mr Eagle

APOLOGIES

Mr Wilkinson

x

 

Mr Gilbert

X

 

 

 

 

 

 

Supporting documents: