Agenda and draft minutes

Venue: Norfolk & Dereham Rooms, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

30/19

Minutes pdf icon PDF 73 KB

To confirm the Minutes of the meeting held on 19 March 2019.

Minutes:

The minutes of the meeting held on 19 March were confirmed as a correct record and signed by the Chairman.

31/19

Apologies

To receive apologies for absence. 

Minutes:

Apologies were received from Councillors Claussen, Cowen and Hewett.

32/19

Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

33/19

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

34/19

Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.

Minutes:

Councillors Birt, Borrett, Bowes, I Martin and Morton.  

35/19

Chairman's Announcements (If Any)

Minutes:

None.

36/19

Breckland Community Funding Applications (Standing Item)

To consider the following grants:   

36/191

Match Funding (large) application - Caston Parish Council pdf icon PDF 80 KB

Report of Executive Member for Place.

Minutes:

The Executive Member for Community, Leisure and Culture presented the report and explained that Caston Parish Council was seeking a grant to support their project to create a play area within the village.  At present Caston did not have specific facilities for the children and the nearest play facility required a car journey into the next village.

 

The Norfolk County Councillor for Caston, Councillor Claire Bowes was pleased to see the application and the recommendation being put forward.

 

Reason for Recommendation

The grant application met the criteria of the scheme and all of the funding was in place.  There had been effective consultation with young people in the village and there were sufficient funds remaining in the match funding budget to support the request.

 

Options

1.     To fully fund the application as set out in the report.

2.     To partly fund the application as set out in the report.

3.     Do nothing.

 

RESOLVED that the grant award of £7,800 (or 30% of the project costs, whichever is the lower amount) to the Caston Parish Council to create a play area in the village be approved.

36/192

Match Funding (large) application - Yaxham Village Amenities Association pdf icon PDF 76 KB

Report of Executive Member for Place.

Minutes:

The Executive Member for Community, Leisure and Culture explained how the report sought approval for a grant to support the costs of a range of repairs and improvements to the village hall.

 

Councillor Ian Martin added that the village hall required various essential works to bring the building to a modern standard and future proof it.  He added the conditions that had been set had not been achieved by the end of April as it was hoped, however it was being dealt with.

 

The Executive Director for Place confirmed that any outstanding matters would be included as part of the conditions of the grant, should it be agreed.

 

Reasons for Recommendation

The grant application meets the criteria of the scheme and the application evidences that the works were necessary and would help the village hall to retain existing users and increase overall usage.

 

Options

1.     To fully fund the application as set out within the report.

2.     To partly fund the application as set out within the report.

3.     Do nothing.

 

RESOLVED that the grant of £13,368 (or 30% of the project costs, whichever is the lower amount) to Yaxham Village Amenities Association towards the cost of a range of repairs and improvements to the village hall be approved.

 

 

37/19

Financial Out-turn 2018-19 pdf icon PDF 76 KB

Report of Executive Member for Finance and Delivery.

Additional documents:

Minutes:

The Executive Director for Commercialisation presented the report which provided information on the actual full-year financial position of the Council as at 31 March 2019, together with a progress update on the transformation programme.  The final full year actual was an above budget spend of £169,000 (1.3%).  There were some higher-value variances which had been identified and included higher costs of temporary accommodation leading to a £137,000 above budget spend within Housing; this would continue to be monitored.

 

Reasons for Recommendation

To provide timely information to Members on the overall financial position of the Council, enabling resource re-allocation to priorities where necessary.

 

To enable approved capital projects to continue to deliver in the new financial year.

 

Options

1.     That the report and appendices be noted; and recommend to Full Council that:

·        Capital budgets (& associated funding sources) of £3,324,705 be carried forward into 2019-2020 to support projects in progress.

·        The final capital out-turn and funding for 2018-19 as detailed in Appendix B be approved.

·        The revised capital budget and associated funding for the 2019-20 capital programme detailed in Appendix C be approved.

2.     That the report and appendices be noted and changes be made to the recommendations to Full Council.

 

RESOLVED that Members noted the report and appendices; and

 

RECOMMEND to FULL COUNCIL that:

1)     Capital budgets (& associated funding sources) of £3,324,705 be carried forward into 2019-2020 to support projects in progress.

2)     The final capital out-turn and funding for 2018-19 as detailed in Appendix B be approved.

3)     The revised capital budget and associated funding for the 2019-20 capital programme detailed in Appendix C be approved.

38/19

Swaffham Neighbourhood Plan - Making (adoption) of the Swaffham Neighbourhood Plan pdf icon PDF 95 KB

Report of Executive Member for Growth.

Additional documents:

Minutes:

The Executive Member for Planning congratulated Swaffham in preparing a Neighbourhood Plan and felt Neighbourhood Plans were good for all communities.

 

The Executive Member for Customer Engagement said as Ward Member for Swaffham, he was fully aware of the amount of work residents of Swaffham had put into the plan and the level of engagement they had managed to achieve had been complementary.

 

Reasons for Recommendation

It was recommended that Members endorse Option 1, as there had been a positive vote in favour for making the Swaffham Neighbourhood Plan through a Referendum and there was considered to be compliance, rather than being incompatible, with European obligations and Human Rights conventions.

 

Options

1)     agree to “make” the Swaffham Neighbourhood Plan and is “made” as part of the statutory Development Plan for Breckland Council, as required by paragraph (4)(a) of section 38A of the Town and Country Planning Act as “…more than half of those voting to have voted in favour of the plan …”, and to undertake the required publication, advise the Town Council and other prescribed persons and subsequently update the district policies map.

 

2)     do not make the Swaffham Neighbourhood Plan where “…it considers that the Plan would breach, or would otherwise be incompatible with any EU obligation or any of the Convention Rights (within the meaning of the Human Rights Act 1998).”

 

RESOLVED:   

1)     That the Swaffham Neighbourhood Plan, as written at the time of the referendum, be “made” as part of the statutory Development Plan for Breckland Council, as required by paragraph (4)(a) of section 38A of the Town and Country Planning Act (Option1);

 

2)     To publish the decision as required by paragraph (9) of section 38A of the Town and Country Planning Act;

 

3)     To advise Swaffham Town Council and any other prescribed persons about the decision, to meet the requirements of paragraph (10) of section 38A of the Town and Country Planning Act;

 

4)     To amend the Breckland district policies map to meet the requirements of paragraph 9 Town and Country (Local Planning) (England) Regulations 2012.

39/19

Anglia Revenues and Benefits Partnership pdf icon PDF 95 KB

To note the minutes of the meeting of the Anglia Revenues and Benefits Partnership meeting held on 26 March 2019.

Minutes:

The minutes of the meeting of the Anglia Revenues and Benefits Partnership held on 26 March 2019 were noted.

40/19

Next Meeting

To note that the date of the next meeting of Cabinet will be held on 25 June 2019 at 9.30am in the Norfolk Room, Elizabeth House, Walpole Loke, Dereham.

Minutes:

The Chairman informed Members that Cabinet meetings would be taking place around the District, and therefore the next meeting on 25 June 2019 would take place in Swaffham (venue to be confirmed).