Venue: Norfolk Room, The Conference Suite, Dereham
Contact: Julie Britton
To confirm the Minutes of the meeting held on 29 September 2015.
The Minutes of the meeting held on 29 September 2015 were confirmed as a correct record and signed by the Chairman.
Apologies (Agenda Item 2)
To receive any apologies for absence.
Apologies for absence were received from Councillor Turner.
Councillor Joel (not a member of the Working Group, but a regular attendee) also sent apologies.
Declarations of Interest (Agenda Item 3)
Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest. In the interests of transparency, Members may also wish to declare any other interests that they have, in relation to an agenda item that supports the Nolan principles detailed within the Code of Conduct.
No declarations were made.
Urgent Business (Agenda Item 4)
To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.
Non Members wishing to address the meeting (Agenda item 5)
To note the names of any non-members who wish to address the meeting.
Councillors Bambridge, Borrett, M Chapman-Allen, Claussen, Duigan, Martin, Wilkin and Wilkinson were in attendance.
Chairman's Announcements (Agenda Item 6)
The Chairman explained that the main purpose of the meeting was to receive a presentation and to provide Officers with a steer on key issues.
Duty to Cooperate (Agenda Item 7)
The Strategic Planning Manager gave a short update.
He and the Planning Policy Manager had attended the Duty to Co-operate Forum and given a short presentation to the Group providing an overview of strategic issues which included housing numbers, spatial strategy, transport, cross boundary and environmental issues. They were participating in the preparation of a Strategic Framework document. The Housing Group was looking at numbers in the wider Central Norfolk Housing Market Area (CNHMA). Other work was being done by the Infrastructure Sub-Group which the Director of Planning & Business Manager had attended.
Councillor Duigan noted that Thetford was not in the CNHMA and asked if the duty to co-operate extended to other areas.
The Strategic Planning Manager referred back to the presentation given to the Group by the Consultants that had provided the Strategic Housing Market Assessment. It had been explained then that the housing market area would be matched to administrative boundaries, so Thetford was included in the CNHMA. He confirmed that the Duty to Co-operate Forum included representatives from Suffolk County Council and West Suffolk Council which enabled cross-boundary consideration of issues.
Report of Executive Member Growth.
The following members of the public were in attendance to comment on this item:
Representatives from Yaxham
Representatives from Swanton Morley
Ms Le Bon
The Planning Policy Manager gave a presentation providing the background and an overview of the next stage of the process before giving a summary of the findings from the consultation responses and setting out the Officer recommendations.
The consultation on the preferred sites for allocation and the Settlement Boundary proposals should be ready in July aiming for pre-submission publication in October and submission in January 2017. Timings after that would be up to the Planning Inspectorate but it was hoped that the Examination in Public would take place in time for the document to be formally published in August 2017.
Members supported a suggestion to hold Local Plan Working Group (LPWG) meetings at other venues in the District to encourage public participation.
Councillor Duigan asked that Parish Councils be given plenty of warning of the preferred sites consultation as many of them did not hold meetings in August and the Clerks might need time to arrange special meetings to discuss the documents.
Councillor Wilkin suggested that the five Market Towns be used as hub venues for the satellite villages for LPWG meetings in the District, with the caveat that villages were notified which venue they should attend to avoid any confusion.
The Chairman summarised the following action points:
· Details of venues in the District
· Early notification to Clerks
· Appendices available electronically
The Planning Policy Manager then presented the results of the consultation. Over 1,500 comments had been received on the policy elements of the plan.
Each Policy was then discussed and the officer recommendations were explained.
PD02 – Development Requirements
· To work on the Infrastructure Delivery Plan
· To retain the housing target although it might need to be amended in future
· To report back to the LPWG on any suggested amendments
Mr Atterwill explained that Swanton Morley was progressing with their Neighbourhood Plan. Two pieces of land were available and a landowner had been asked to put forward another piece. Employment land was also being put forward. All the proposals were supported by residents. He asked if those wishes would be respected and taken on board.
The Planning Policy Manager advised that all comments would be considered and everyone would be able to see what sites were available and time would be given for consultation.
The Director of Planning & Business Manager noted that at the Examination in Public, Developers would be able to ask questions. They wanted a higher housing allocation, so the Council needed to provide a robust stance and to be able to show that it had followed the same transparent process in every case.
Councillor Bambridge said that parishes needed assurance that the number of houses already granted planning permission would be included in their allocation. Three of the Local Service Centre (LSC) villages in his Ward already had more houses approved or being ... view the full minutes text for item 8/16
Next Meeting (Agenda Item 9)
To agree the arrangements for the next meeting.
The Strategic Planning Manager said there was a significant amount of work for Members of the LPWG over the coming months and he would ask the team to provide a series of dates and key issues to be considered at each meeting. The date of the next meeting would be confirmed.