Agenda and minutes

Venue: Anglia Room, The Conference Suite, Dereham

Contact: Julie Britton 

No. Item


Minutes (Agenda item 1)

To confirm the Minutes of the following meetings:


3 February 2017 pdf icon PDF 171 KB


NP4Yaxham had proposed the following amendments:


1.    Progress Report on Pre-Submission Local Plan Preparation (Minute No. 8/17)


a)    Yaxham


2nd paragraph to amend the word lied to lay, to read: ….where the responsibility lay in relation to school admissions….


3rd paragraph to remove the title ‘JP’ as Mrs Margaret Oechsle was speaking as Chairman of the NP4Yaxham Working Group


4th paragraph to remove the words ‘NHP’ Working Group and replace with ‘NP4Yaxham’ Working Group


Final paragraph on page 45 of the agenda pack commencing Councillor Sam Chapman-Allen to read: Referring to the 5 required LSC criteria, all Members and Officers were in agreement that “On employment a line had to be drawn in the sand, public transport and the shop we agree on and in relation to the school we have a black and white decision. 


2.    Local Plan and CIL Viability Assessment (Minute No. 10/17)


Roger Atterwill, Chairman of Swanton Morley Parish Council said that under this item he had asked a specific question on the affordable housing target as to what Breckland Council had actually achieved.  He had been informed by the Officer concerned that 20.8% had been achieved and not 40% as listed in the Minutes.  The Chairman of the LPWG advised that the matter of affordable housing was very important and there would be a recommendation from this Group to Council in due course.


3.    Adoption


Subject to the aforementioned amendments, and subject to Councillor Duigan being added to the list of those present, the Minutes of the Local Plan Working Group meeting held on 3 February 2017 were agreed as a correct record.


21 February 2017 pdf icon PDF 93 KB


The Minutes of the Local Plan Working Group meeting held on 21 February 2017 were agreed as a correct record.


Apologies (Agenda item 2)

To receive any apologies for absence.




Declarations of Interest (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.





Urgent Business (Agenda item 4)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Non Members wishing to address the meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.


Councillors Borrett, Claussen, Duigan, Martin and L Monument.


Chairman's Announcements (if any) (Agenda item 6)


All those present were welcomed to the meeting.


The Chairman classed Dereham as his local town and knew that a great deal had been said in the press and social media in recent weeks but felt that much of what he had seen had been less than helpful and misleading.


Many residents from the town were present and he asked them to remember that they also represented Breckland and their thoughts should be balanced to the needs of the whole community.


750 dwellings were being proposed for allocation within the town over the next 20 years.  Homes for workers young and old; for children – 354 of whom would be leaving schools this year followed by a similar number every year and in about 5 years they would need homes of their own.  In context, what was being proposed was one house per week for the life of this Plan.


He urged those in attendance to listen to what Officers had to say and although he welcomed comments he asked everyone to recognise that this was for the good of all that this development took place.





Development Strategy for Dereham (Agenda item 7) pdf icon PDF 221 KB

Report of Stephen Ottewell – Director Planning and Building Control (Capita).

Additional documents:


Stephen Ottewell, the Director of Planning and Building Control (Capita) presented the report.  Members were being asked to agree Option 2 of the report to support the approach towards Dereham as the basis of preparing the final iteration of the Local Plan (development levels and sites) and recommend to Cabinet that:


·         The Council work with the Town Council and Norfolk County Council outside the Local Plan process to undertake additional transport modelling to inform mitigations for existing and potential future pressures not related to development.


·         The Council work with the Town Council to develop its long term vision and aspirations for Dereham beyond the current proposed Local Plan.


A presentation was provided.


Members were informed that the Planning Inspector who would review the Local Plan would be looking at the following tests:


·         Has it been positively prepared

·         Is it justified

·         Will it be efficient

·         Is it consistent with National Policy.


The Inspector would be looking at the economic growth and aspirations and whether there were sufficient new homes in support of these aspirations.  The first test under the presentation slide titled “Positively Prepared” was highlighted and explained. 


Councillor Duigan asked if the wider areas around Dereham had been included such as Swanton Morley and the Scarning Estate etc.  The Director of Planning and Building Control (Capita) explained that the Plan to support economic growth related to the DEFRA definition and he would be able to clarify that question forthwith.


The second test related to whether the overall strategy was justified and whether this approach could be delivered.  750 homes for Dereham was justified and was proportionally lower than Attleborough and Thetford.


Mr Atterwill queried Table 1 of the report.  He believed that a number of errors had been made; firstly in relation to the Census which should read 2011 Census and not 2001 Census and secondly in relation to the figures under the heading population increase from 2011 in percentage terms for Swanton Morley it should be 19.7% and not 16.47% and for Dereham it should be 19.2% and not 16.11%.  Members were informed that these figures would be checked.  The Chairman apologised if these percentages were indeed incorrect.


Under the next test, effectiveness, the specific challenge which would be posed by the Inspector was whether or not the impacts arising from the level of development proposed could be mitigated.  Attention was drawn to the recent Transport Study and the further work that had been carried out that had been attached as an addendum to the agenda. The previous concerns raised had been addressed in the report and recent correspondence had been confirmed.  Members were informed that, in summary, the Dereham Transport Study had provided evidence to the Local Plan process to show that the principle of the scale of growth and allocations was sound provided that highway mitigation was made to the network and the need for development to provide that mitigation was included in the Policy wording of the Local Plan.  In future, every major planning application would  ...  view the full minutes text for item 23/16