Agenda and minutes

Venue: Anglia Room, Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

Items
No. Item

63.

Apologies (Agenda item 1)

To receive apologies for absence.

Minutes:

Apologies for absence were received from Cllr R Childerhouse, R Murray and A Riglar.

 

64.

Non-Members wishing to address the meeting (Agenda item 4)

To note the names of any non-members wishing to address the meeting.

Minutes:

Cllr Michael Wassell, the Leader of the Council.

 

65.

Status Report - Outstanding Internal Audit Recommendations (Agenda item 5) pdf icon PDF 95 KB

Report by the Internal Audit Consortium Manager.

Additional documents:

Minutes:

This additional meeting had been arranged to enable the Committee to get a better understanding from officers for why a number of their audit recommendations were still outstanding.

 

The purpose of the report was to inform Members as to the progress made in implementing audit recommendations falling due in the first half of the financial year.  The report provided a commentary on management updates provided during this period and the outcomes of recent audit verification work.

 

The Internal Audit Consortium Manager introduced Alexandra Tsampasian, an Auditor from Deloittes who had carried out audit verification work in November 2013.

 

The Council was in the process of building a new Performance Management site which was due to go live in 2014.  However, whilst this initiative was on-going, all audit recommendations that required action and/or comment from management on their latest status, in order to inform Quarter 2 follow up work, had been obtained by the Performance Team, who had liaised with all the relevant responsible officers, after which the Deloitte auditors verified responses provided when on-site on 14 and 15 November 2013.  This report therefore drew upon the latest information that could be extracted from Performance Plus as at the end of Quarter 2, regarding systems and computer audit recommendations, which had target dates for completion occurring between 1 April and 30 September 2013.  The overall position of the number of outstanding recommendations were highlighted at paragraph 3.2.1 and attached at Appendix 1.  However, since the publication of the report, it had been confirmed that the cumulative position for completed recommendations had increased by 3 to 41 (i.e. 46.1% of the total due to be processed) and accordingly, the total number of outstanding recommendations had decreased to 48 (i.e. 53.9%).  It was noted that the 3 completed had been high priority computer audit recommendations.  These were not included in the 8 outstanding high priority recommendations reported at the end of 2012/13, as at that time they had yet to reach their target implementation dates set.  Of the 8 outstanding recommendations noted at 31/03/13, 2 had been completed and those remaining included:

 

  • Asset Management (BRK/11/06) x 1 – relating to maintenance and street lighting contracts
  • Internet and Email (BRK/12/17) x 1 – relating to the need to ensure that firewalls were included within the routine network backup.
  • Procurement (BRK/13/02) x 4 – relating to procurement knowledge, the contracts register, purchase ledger analysis and the Glass Bottle Bank Collections contract.

 

In addition to the above, there were a further 5 high priority recommendations reported as outstanding for the first time to the Audit Committee and these were summarised as follows:

 

  • Environmental Services (BRK/13/05) x 1 – relating to ensuring that a timetable was put in place to set out timeframes for undertaking inspections of high hazard sites.
  • Network Infrastructure and Security (BRK/13/11) x 4 – relating to system privileges, certain rights only being granted to system administrators, a review of accounts with administrator privilege and a review of the accounts with passwords that  ...  view the full minutes text for item 65.

66.

Next Meeting (Agenda item 6)

To note the arrangements for the next meeting on Friday, 14 February 2014 at 10.00am in the Norfolk Room.

 

Induction training has been arranged for new Members on Tuesday, 4 February 2014 at 10.00am in the Norfolk Room.

Minutes:

The arrangements for the next meeting on Friday, 14 February 2014 at 10.00am in the Norfolk Room were noted.

 

NB: Audit training had been arranged for new Members on Tuesday, 4 February at 10.00am in the Norfolk Room.