Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (agenda item 1) pdf icon PDF 121 KB

To confirm the Minutes of the meeting held on 4 September 2007.  


The minutes of the meeting held on 4 September 2007 were confirmed as a correct record and signed by the Chairman.


Apologies (agenda item 2)

To receive apologies for absence.


An apology for absence was received from Mrs P Quadling.


Declaration of Interest (agenda item 4)


Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda.  The Members' Code of Conduct requires that declarations include the nature of the interest and whether it is a personal or prejudicial interest.


Mr S G Bambridge declared a personal, non prejudicial interest in item 7 (The Built Environment – Protection and Listing) on the grounds that he operates a Planning Consultancy. 


Non-Members Wishing to Address the Meeting (agenda item 5)

To note the names of any non-members wishing to address the meeting.


Mrs D K R Irving – Young People’s Champion.


Overview and Update on Sports and Arts Development in Breckland (agenda item 6) pdf icon PDF 95 KB

Report of the Operations Manager – Community Services.

Additional documents:


The Panel gave consideration to the joint report by Riana Rudland and Claire Salley which provided an update on Sports Development and Arts Development in Breckland. 


Members were reminded that in October 2006, they had considered the Work Plans of both the Arts and Sports Development Officers.  The report provided an update on progress against the agreed Work Plans and also outlined future plans and opportunities for the team. 


In 2006/07, the Council set up a client side function to deliver Cultural Services.  This included the appointment of a Senior Leisure Manager, Sports Development Officer and an Arts Development Officer. 


A Cultural Strategy, jointly agreed by the Local Strategic Partnership and Breckland Council, had been agreed in October 2006.  This identified a number of recommendations which had already been reported to this Panel. 


Sports Development in the District


In June 2007, the Sports Development Officer took on the role of Private Finance Initiative (PFI) Monitoring Officer on a three day a week (temporary) basis.  It was the intention to cover the gap in resources by back-filling the Sports Development Officer role.  This would enable the current Sports Development Officer to fulfil the current PFI contract in terms of monitoring as well as continuing with Strategic Sports Development duties.  The PFI agreement and supporting schedules outlines the requirements for Parkwood to deliver an annual sports development plan in line with national, regional, county and local priorities.  Over the last year, both organisations had worked closely together raising participation in sport and physical activity across the district. 


The summer holidays saw the first rural sports development programme delivered in partnership with Parkwood Leisure.  Riana Rudland gave Members a brief overview of the activities which took place during the summer.  Over 800 people had attended the events with an overall satisfaction rating of 100% of participants satisfied or very satisfied with the activities they attended.


Disability sport had been a key area of work over the past year.  Two inclusive days were held in Dereham and Thetford Leisure Centres for the children of the Fred Nicholson and Chapel Road schools.  Children who participated in the sessions were then able to progress on to the Active Norfolk Youth Games event which was held at the University of East Anglia in June for children with disabilities from across the whole county. 


The development of a Community Sports Network had been a priority area of work and a Sports Forum had also been formed in Thetford to trial the structure of the network.  Building on the success of this group, further Fora were currently being formed in the other market towns.  Following the formalisation of the network, a funding application would be submitted to Sports England for £25,000 per year for sports activity in the district.  Partnership funding would be necessary to achieve the full allocation. 


Riana Rudland explained that she had attended a meeting on this matter last night in Thetford which was very successful.  To obtain the funding from Sport England, the request had  ...  view the full minutes text for item 49.


The Built Environment - Protection And Listing (agenda item 7) pdf icon PDF 47 KB

Position Statement of the Historic Buildings Officer. 


Members received a Position Statement from the Historic Buildings Officer on the protection and listing of the built environment for information and comment. 


Mark Broughton pointed out that Andrew Gayton was unable to attend the meeting due to other work commitments. 


Accordingly, Members agreed to defer consideration of this item to the next meeting. 


Review of Car Parking (agenda item 8)

Following an introductory workshop on 4 September into the background of car parks issues, Members determined to follow a series of workshops to develop operational policies.  Members are asked to note that; the topic selected for the next workshop will be “Short Stay and Long Stay”. 


At the introductory workshop on 4 September 2007 into the background of car park issues, Members agreed to undertake a series of workshops after the meeting of Panel 2 to develop operational policies.  Members were informed that the topic selected for the workshop after this meeting would be “Short Stay and Long Stay”.


David Green pointed out that the information gathered at the workshops would be used to identify some policies on which public consultation would be undertaken. 


Work Programme (agenda item 9) pdf icon PDF 58 KB

Members are asked to consider any additional items or topics for inclusion on the future Work Programme.  


Members gave consideration to the proposed work programme.  Mark Broughton asked whether Members had any items they would like to add to the work programme for future meetings. 


During discussion of the work programme, Stephen McGrath updated Members on the current situation with regard to Member training and development. 


A Member enquired whether it would be possible to hold future meetings of Panel 2 on Wednesdays.  This was agreed. 


Date of the Next Meeting (agenda item 10)

To note that the next meeting will be held on Wednesday, 28 November 2007, at 10.00 a.m. in the Norfolk Room, Elizabeth House, Walpole Loke, Dereham.  


It was agreed that the next meeting of Policy Development and Review Panel 2 be held on Wednesday, 28 November 2007 at 10.00am in the Norfolk Room, Elizabeth House, Walpole Loke, Dereham.