Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Walpole Loke, Dereham

Contact: Democratic Services  01362 656870

Items
No. Item

32.

Minutes pdf icon PDF 113 KB

To confirm the minutes of the meeting held on 8 March 2018.

Minutes:

The minutes of the meeting held on 8 March 2018 were confirmed as a correct record and signed by the Vice-Chairman.

33.

Apologies and Substitutes

To receive apologies for absence and to note substitute Members in attendance.

Minutes:

Apologies had been received from Cllrs Gould, Joel and Crawford. Councillor Bowes attended as a substitute.

34.

Chairman's Announcements (if any)

Minutes:

The Vice-Chairman advised that Item 11 Breckland Bridge Business Plan Update would be taken as Item 7.

35.

Urgent Business

To note whether the Chairman proposes to accept any item as urgent business pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

36.

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

37.

Non-Members wishing to address the Meeting

To note the names of any non-members or public speakers wishing to address the meeting.

Minutes:

Councillors Clarke and Newton.

38.

Exclusion of Press and Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act”.

Minutes:

RESOLVED that under Section 100(A) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

 

39.

Breckland Bridge Business Plan Update pdf icon PDF 77 KB

Report of the Executive Member for Growth and Commercialisation, Councillor Adrian Stasiak.

 

Please note that the appendices to this report are private & confidential (see agenda item 18 below).

 

 

Minutes:

Members were informed of the recent success of the partnership and approved the updated Breckland Bridge Ltd Business Plan.

40.

Task and Finish Groups

To consider reports from Task & Finish Group Chairmen in respect of the following meetings:

Minutes:

 

Housing

 

Councillor Turner confirmed the next task and finish group meeting was on 23rd April and that Senior Officers from Flagship Housing would be attending.

40a

Public Works Loan Board Minutes 19 March 2018 pdf icon PDF 42 KB

Minutes:

Councillor Kybird asked Members to note the minutes of the meeting held on 19th March.

40b

Public Works Loans Board Task & Finish Group pdf icon PDF 71 KB

Report of Alison Chubbock Chief Accountant.

Additional documents:

Minutes:

Public Works Loan Board

 

Councillor Kybird updated Members regarding the task and finish group. He advised the group looked at the circumstances in which the Council could borrow and in detail what the different terms and different projects could be. However with the Council being in the financial position it is and the restrictions regarding borrowing to invest out of District, there was no current need to borrow and therefore the group could not progress.

 

41.

HR Policy Handbook Additions - Career Break pdf icon PDF 86 KB

Report of the Deputy Leader and Executive Member for Strategy, Governance & Transformation, Councillor Sam Chapman-Allen.

 

Additional documents:

Minutes:

Deputy Leader, Executive Member for Strategy, Governance and Transformation Councillor Sam Chapman-Allen presented the report.

 

An amendment had been made to the Career Break policy, at the request of Overview and Scrutiny. An Officer must been employed by Breckland Council for a period of 52 weeks before an application for a Career Break can be made.

42.

Corporate Enforcement Policy pdf icon PDF 76 KB

Report of the Executive Member for People & Information, Councillor Alison Webb.

 

Additional documents:

Minutes:

Executive Member People and Information Councillor Alison Webb presented the report.

 

Councillor Clarke commented that the policy as a whole was good. He queried if there could be a page on the website that assured members of the public the Council was taking action regarding enforcement and as an Authority were committed to enforcing issues. It would not only advise the public but put Members in a better place when dealing with public enquiries.

 

The Executive Member People and Information agreed and that would be looked at and brought back to Scrutiny.

 

Councillor Kybird queried if Planning had been consulted with as the policy seemed heavily weighted on Food Safety.

 

The Executive Member People and Information confirmed all departments had had an opportunity to comment and all representations had been incorporated.

 

The Vice-Chairman asked if the policy met statutory requirements and the Executive Member People and Information confirmed it did.

 

 

43.

Air Quality Action Plan pdf icon PDF 82 KB

Report of the Executive Member for People and Information, Councillor Alison Webb.

Additional documents:

Minutes:

Team Leader Environmental Protection Andrew Grimley,  presented the report.

 

Councillor Kybird mentioned the National detailed plan for tackling gas that was published in 2017, he queried why the report made no mention of it. He also noted that there had been a reduction in emission during the monitoring period but not for Swaffham.

 

The Environment Protection Team Leader advised that the National plan would be considered and the process was being adhered to and statutory guidance was used in the report. The next step was for discussions to begin with Norfolk County Council.

He went on to advise that they had been monitoring Nitrogen Dioxide levels, there were natural peaks and troughs due to varying weather conditions year on year and the levels had dropped in recent times, however this may be due to the weather. He advised the reduction was in part owing to improved technology and the decreasing numbers of more polluting diesel engines and that this would therefore also help to reduce pollution levels.

 

Councillor Kybird queried if a survey had been completed on domestic heating installations.

 

The Environmental Protection Team Leader advised the pollution levels they were concentrating on were primarily caused by traffic. However as part of the plan there was the need to look at other sources of pollution including domestic boilers and other sources of combustion. He pointed out that other market town indications were that pollution was more traffic related.

 

Councillor Jermy advised that as a member of the Norfolk County Council Environment, Development and Transport Committee he had seen reports in the past regarding air quality and he believed there to be some confusion as to which tier of Local Government was ultimately responsible for it. He had noted in the past that Swaffham was a larger concern than Norwich City itself.

 

Members were advised that as a District Council there was a duty to assess air quality. As a result an annual report is produced and has shown historically that there was high level of poor pollution in certain areas of Swaffham. However, until the air quality management area was in place, as it was now for Swaffham, Norfolk County Council had no legal duty to act.

 

Councillor Nairn queried if the wind direction would adversely affect the air quality in Swaffham.

 

The Environmental Protection Team Leader advised the main annual measuring used plastic diffusion tubes which were replaced monthly. The 12 tubes gave a cumulative value. That represented changes in air quality throughout the year. They were in the early stages of identifying when vehicles were moving along Market Place, what happened when a vehicle went past a tube and if the wind direction changed and how the wind direction around buildings may contribute.

 

Councillor Matthews commented that she felt the whole process was very slow moving.

 

The Environmental Protection Team Leader advised that there was the need to have a development plan following the consultation. There were a number of localised steps that could be taken. Norfolk  ...  view the full minutes text for item 43.

44.

Outside Body Feedback (Standing Item)

To receive an update from representatives on Outside Bodies (if any).

 

Minutes:

Councillor Turner promoted the ongoing work of the Silver Social project. They had a 3 year rolling plan and it was having a great impact on people. She asked members to encourage their residents to attend an event.

 

Councillor R Richmond advised he had attended a patient participation group and was happy to report the issue of practices in Dereham closing their books had been resolved and patients were now being transferred from North Elmham and Swanton Morley surgeries back to Dereham where the books had re-opened.

45.

Scrutiny Call-ins (Standing Item)

To note whether any decisions have been called-in for scrutiny (if any).

Minutes:

None.

46.

Councillor Call for Action (Standing Item)

To consider any references (if any).

Minutes:

None.

47.

Work Programme pdf icon PDF 94 KB

(a)          A copy of the Commission’s work programme is attached.  The Commission is asked to agree any additions, deletions or amendments to the programme as appropriate.

 

(b)        Member Issues:  In accordance with the Commission’s protocol for member leadership, which states that members of the Commission will take the lead in selecting topics for overview and scrutiny and in the questioning of witnesses, members are invited to put forward items for selection for future review.

 

A copy of the Key Decision Plan is attached for Members’ information.

Additional documents:

Minutes:

The Vice-Chairman advised the Commission of the items on the Work Programme going forward.

 

 

48.

Next Meeting

To note the arrangements for the next meeting to be held on 31 May 2018 at 2.00pm in the Anglia Room, Conference Suite, Elizabeth House, Dereham NR19 1EE.

 

Minutes:

The arrangements for the next meeting on Thursday 31 May at 2.00pm in the Anglia Room, Elizabeth House Dereham were noted.