Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Walpole Loke, Dereham

Contact: Democratic Services  01362 656870

No. Item


Minutes pdf icon PDF 78 KB

To confirm the minutes of the meeting held on 11 May 2017.


The minutes of the meeting held on 11 May 2017 were confirmed as a correct record and signed by the Chairman.


Apologies and Substitutes

To receive apologies for absence and to note substitute Members in attendance.


An apology for absence had been received from Councillor Dimoglou. Councillor Wilkinson was present as his substitute.


Urgent Business

To note whether the Chairman proposes to accept any item as urgent business pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



Agenda Item 9 - Councillor Kybird Declared an Interest under TH23 in that he was involved in re-tendering for work on existing buildings in the urban extension.



Non-Members wishing to address the Meeting

To note the names of any non-members or public speakers wishing to address the meeting.


Councillors Bambridge, Claussen, Clarke, Newton, Martin, Robinson and Sharpe were in attendance.


Unsightly and Derelict sites and Land pdf icon PDF 73 KB

Report of Paul Claussen, Executive Member Place.

Additional documents:


The Community and Environmental Services Manager outlined the report to Members, explaining the prioritisation process. 


Councillor Jermy was encouraged by the piece of work that had been undertaken, and that if the issues were addressed it would make a difference across the district.  He asked how the quick wins would be promoted and it was clarified that the Communications Team would be involved to promote the successes.


Councillor Joel was disappointed to see that Banham Poultry building was not included in the top 12.  The Community and Environmental Services Manager said that although the site was not in the top 12, it did not mean this would not be dealt with.  The performance framework would ensure the benefits of the initiative were realised and the list would be used as an action plan.  It would capture progress and record outcomes of interventions that would allow for ongoing Member engagement throughout the process.


Councillor Wilkinson asked if the Town and Parish Councils had been consulted with.  Members were informed that the consultation was with the Breckland ward members who were familiar with their local communities. 


Councillor Brame highlighted that the Cottage Hospital Thetford had been categorised into the wrong ward.  This would be amended.


Councillor Richmond asked how graded listed sites would be taken forward.  The Community and Environmental Services Manager said colleagues would work closely with the planning department and the piece of work would formalise the approach to work closely with agencies and land owners.


Councillor Clarke said he had shared the initiative publically asking for residents to provide him with details.  He felt it was a really good initiative to enhance the Towns.


The Executive Member for Finance asked how the initiative would be implemented if work had commenced on a site, but then had left it for a length of time.  He asked if the Authority could impose new policies on developers to take action.


The Chairman suggested a function was added to the council’s website to allow residents to report unsightly sites.  The Executive Director of Place agreed to look into this.


Members AGREED to recommend the report to CABINET and the additional recommendations be added:


1)     The ability to add the facility to report unsightly sites on the website, under the ‘report it’ button.


2)     That Cabinet asks Officers to explore what action can be taken on untidy sites where planning permission has been granted but the development has not yet been completed. 



Review of the Council's Investment Strategy

To receive a presentation from the Executive Director Commercialisation (S151 Officer) Christine Marshall and the Chief Accountant, Alison Chubbock.


Members received a presentation by the Executive Director of Commercialisation on the Council’s Treasury Management strategy.


Councillor Richmond asked that following the successful commercial property portfolio if the Council would consider purchasing a land estate that would provide tremendous growth over future years.  The Executive Director of Commercialisation said that reserves would need to be used to provide this solution and there was a distinction between temporary and permanent use of cash.


Councillor Oliver asked if it would be possible for the local authority to borrow money from public loan board to purchase an asset.  The Executive Director of Commercialisation said in order to borrow it would need to be a specific project to invest in.


Councillor Oliver went onto ask if public money borrowings were always annuitizing.  If there was a maturity mis-match would it be possible to borrow for a period of 25 years, or would it need to be borrowed for a specific project.  The Executive Director of Commercialisation said that it was a requirement for annuitizing, and whilst maturity mis-matching could happen, based on previous modelling this would not be viable.  The Commercial assets were performing well, however the housing yield was much lower.


The Executive Member for Growth asked if the authority could invest in commodities such as art giving a higher return.  Whilst this could be an option the profit would only be realised once it had been sold.


The Executive Member for Finance explained that the Authority would need to determine what it was trying to achieve.  The work underpinned many policy decisions it would need to take over the next few years, and it needed a clear understanding of how it all worked.


Councillor Oliver presumed that when money was borrowed from the public loan body it was on a fixed term basis.  If this was the case, then he would be interested in seeing more detail on share modelling as there were some portfolios that would see a yield of between 4 – 7%.  He also added that the commercial portfolio had been successful due to decisions that had been taken a while ago.  He would like to see that the council in 20 years time would be thankful of the decisions that would be made now.


The Chairman thanked the Executive Director for Commercialisation and asked that the Executive Member for Finance return to a future meeting of the Commission to explain this in further detail.



Budget Task & Finish Group Identified Opportunities pdf icon PDF 58 KB

Report of Executive Director Commercialisation, Christine Marshall.

Additional documents:


The Executive Director for Commercialisation updated Members on the opportunities and ideas Members had raised as part of the Task and Finish Group, and that many of the suggestions had been incorporated into the process.


Councillor Oliver asked what level of debt would be sustainable for the business.  It was confirmed it would depend on the asset to be required, and the impact it would have if it did not perform.


Councillor Jermy asked if the street lighting was subject to the 2% cap on the Council tax, as it was a risk element for the Council. The Executive Director for Commercialisation said this was a question being asked of the street lighting, commercial stock and the back-log of repairs and the cost to rectify this.  Councillor Wilkinson added that within his ward a Parish had invested in LED lighting, which had helped to reduce the running costs.


Councillor Richmond questioned if the organisation was looking to deal with North Sea energy, or if there were any sites that could capitalise this.  The Executive Director for Commercialisation said this would come under business rates into the authority who were actively acting as a partner for the companies who were thinking of undertaking as part of their business.


The Chairman asked for the Executive Member of Finance to report back to the Commission on the budget consultation.



Breckland Local Plan Pre-Submission Publication Document and Strategic Housing Market Assessment- see separate supplementary agenda packs pdf icon PDF 126 KB

This item will not be discussed before 2.00pm.


Report of Councillor Gordon Bambridge, Executive Member Growth.

Additional documents:


The Executive Member for Growth presented the Strategic Market Housing Assessment first.  The Senior Planning Policy Officer informed Members that the Central Norfolk Strategic Housing Market Assessment formed the key element of the housing evidence which was required to support the Local Plan.  The important element was the housing target to be delivered across the district equated to 612 dwellings per annum for the Local Plan during the period of 2011 – 2036.


Councillor Jermy was struck by the annual requirements for the number of affordable units had been set at 33% and asked how realistic this would be. The Senior Planning Policy Officer said the figure had been set across the whole of central Norfolk, and had not specifically been broken down for the Breckland area.  However, it was expected that 25% would be the highest level that could be achieved across Breckland. 

The Executive Member for Growth added that the Local Plan Working Group had examined the figure and were confident it could be achieved.

The Director of Planning and Building Control confirmed that the evidence base had demonstrated 25% would be achievable.  A viability assessment would be required by developers during the planning application to reflect this had been considered.


Councillor Jermy asked for assurances that 25% would be achieved.  The Strategic Planning Manager added that there could be occasions when a development site would be below the target, but this would be shown through the viability assessment.


Members AGREED to recommend the Central Norfolk Strategic Housing Market Assessment report to CABINET.


The Director of Planning and Building Control went onto present the Breckland Local Plan Pre-Submission report to Members explaining it had been shaped through a long process of public and stakeholder engagement and evidence gathering.

The primary aim of the Local Plan was to meet the need within Breckland for housing and associated employment and facilities.  A key part of the Council’s evidence base was the objectively assessed housing needs which had been provided by the Strategic Housing Market Assessment. 


The Local plan had been underpinned by a number of background reports and evidence.  The key elements of those such as the Habitat Regulations Assessment and the Duty to Co-operate statement were included as appendices to the report.  The evidence would be submitted to the planning inspectorate at the same time as the local plan.


Members were informed that the Mattishall section of the Local Plan had been updated to remove site LP[061]019 and had been correctly changed.  However it was still shown in Appendix H, and the error would be corrected before the plan was considered by Cabinet.


Councillor Clark congratulated the planning team on the large document.  He went onto ask if developers were specifically aware of the green infrastructure within the District.   The Executive Member for Growth said the 112 communities across the district had some elements of the green infrastructure and had been acknowledged within Dereham.

The Senior Planning Policy Officer added that Dereham had undertaken a Dereham Town  ...  view the full minutes text for item 65.


Outside Body Feedback (Standing Item)

To receive an update from representatives on Outside Bodies.



Councillor Brame informed Members that the Thetford Grammar school had been sold and that he was no longer a Member of the educational element, but may continue with the charity.


The Chairman asked for a representative from the Overview and Scrutiny Commission to be on the Swaffham Air Quality action group.  It was agreed that Councillor Peter Wilkinson would undertake this role.


Scrutiny Call-ins (Standing Item)

To note whether any decisions have been called-in for scrutiny.




Councillor Call for Action (Standing Item)

To consider any references.




Work Programme pdf icon PDF 98 KB

(a)          A copy of the Commission’s work programme is attached.  The Commission is asked to agree any additions, deletions or amendments to the programme as appropriate.


(b)        Member Issues:  In accordance with the Commission’s protocol for member leadership, which states that members of the Commission will take the lead in selecting topics for overview and scrutiny and in the questioning of witnesses, members are invited to put forward items for selection for future review.


A copy of the Key Decision Plan is attached for Members’ information.

Additional documents:


Members asked for the Executive Member for Finance to report back to the Commission and provide a briefing on his portfolio.


Councillor Jermy asked for the Commission to receive an update on Breckland Bridge.


Members also asked for a report on the Better Broadband for Norfolk to be added to the Work Programme.


Next Meeting

To note the arrangements for the next meeting on Thursday 14 September 2017 in the Anglia Room, Elizabeth House, Dereham.



The arrangements for the next meeting on 14 September 2017 at 2.00pm were noted.