Venue: Anglia Room, The Conference Suite, Elizabeth House, Walpole Loke, Dereham
Contact: Committee Services 01362 656870
To receive apologies for absence.
Apologies for absence were received from Mr. J.R. Gretton, Mrs. S.M. Matthews and Mrs. T. Hewett.
Non-Members wishing to address the Meeting
To note the names of any non-members or public speakers wishing to address the meeting.
The Chairman and Members of the Cabinet had been invited for joint consideration of agenda item 5 (Amendments to the Constitution) to enable joint recommendations to be made to Council on 6th November, and the following Cabinet members were in attendance:
Mr. J.W. Nunn
Mr. S. Askew
Mr. P. Claussen
Mrs. A. Steward
Mrs. J. Ball and Mr. J.P. Labouchere were also in attendance for item 5.
Report of the Monitoring Officer.
The Deputy Chief Executive presented the report and members’ views were sought on the recommended revisions to the Council’s Constitution which were being made in order to take account of changes in the Council’s operational and management structures and to accord with the law and best practice, and to ensure procedures were clear and up to date.
A table of errata identified during the consultation process on the draft revisions was received and noted.
The Standards Committee had also been consulted on the proposed amendments and had agreed with the revision of Standing Order 43 but had requested some updates to Article 9 on the role and function of the Committee in regard to its composition, chairmanship and to take account of other legislative changes, for example relating to Assessment Sub-Committees.
The Local Joint Consultative Committee had also been consulted and had requested two amendments to its delegations, – firstly, to provide for the Chairman and the Vice-Chairman to be able to call meetings (page 39, clause 6), and secondly, to include a clause to give a right for a representative of the Staff Side of the Joint Committee to attend and speak at meetings of General Purposes Committee on any recommendation contained in minutes of the Joint Committee which are under consideration. The Commission supported these proposals and agreed to a further suggestion that the amendment to clause 6 be worded: “…the Chairman and/or the Vice-Chairman…” to reflect the fact that the offices of Chairman and Vice-Chairman were drawn from both sides of the Joint Committee.
There was general support from Members on the proposed revisions and during discussion a number of points were discussed and clarified. In particular, members commented on and noted the changes proposed for the work of scrutiny and Task and Finish Groups, which it was agreed would offer all non-Executive Members of the Council the opportunity to be involved and enabling their knowledge and skills to be used to the best advantage.
RECOMMEND to the Council that the proposed amendments to the Constitution as set out in Appendices 1, 2 and 3 to the report, be adopted, subject to the list of errata as circulated, the amendments requested by the Standards Committee, and to the following additional amendments:
§ Agenda page 13: para. 2.02 (Election and Terms):
To confirm wording is consistent with statute – amend if
§ Agenda page 14: para. 3.01(c)
Corrections to refer to Overview and Scrutiny Commission and Task
and Finish Groups
§ Agenda page 23: para. 12:01
Confirm areas of responsibility for Strategic Director (Services)
– amend as appropriate to ensure consistent.
§ Agenda page 34, Delegations to General Purposes Committee
Appropriate wording to be drafted to insert a clause to give a right for a representative of the Staff Side of the Local Joint Consultative Committee to attend and speak at meetings of General Purposes Committee on any recommendation contained in minutes of the Joint Committee which are under consideration.
§ Agenda page ... view the full minutes text for item 94.
To note the date of the next meeting to be held on 13 November 2008 at 2.15 p.m. in the Anglia Room, Conference Suite, Elizabeth House, Dereham.
The arrangements for the next meeting on 13 November 2008 were noted.