Agenda and minutes

Venue: Anglia Room, The Committee Suite, Elizabeth House, Dereham

Contact: Committee Services 

No. Item


Election of Chairman


It was proposed and seconded that Mr J. W. Nunn be elected as Chairman of the Local Strategic Partnership Board until the Annual General Meeting in 2009.


RESOLVED that Mr J. W. Nunn be elected as Chairman of the Local Strategic Partnership Board until the Annual General Meeting in 2009.


Appointment of Vice-Chairman


It was proposed and seconded that Mr D. Ovenden be appointed as Vice-Chairman of the Local Strategic Partnership Board until the Annual General Meeting in 2009.


RESOLVED that Mr D. Ovenden be appointed as Vice-Chairman of the Local Strategic Partnership Board until the Annual General Meeting in 2009.


Minutes pdf icon PDF 99 KB

To confirm the minutes of the meeting held on 12 April 2007.


Mr G. Hayes wished to note that he was present at the last meeting of the Local Strategic Partnership Board.


RESOLVED that with the exception of the above the minutes of the meeting held on 12 April 2007 were confirmed as a correct record.



To receive apologies for absence.


An apology for absence was received from Mr R. W. Nunn Chairman and Leader of Breckland Council and Mr T. Holden, Chief Executive for Breckland Council.


Urgent Business

To note whether the Chairman proposes to accept any items of urgent business.


The Local Strategic Partnership (LSP) Officer reminded the Board that under the rules of the constitution if a member organisation missed 3 consecutive meetings they could be requested to provide an explanation of the reasons for their non-attendance.


Two organisations had now missed 3 consecutive meetings and the Board agreed that they should be approached to provide an explanation for their absence.


The Board would then invite the organisation to the next meeting to discuss whether their representation was still appropriate considering their absence.


RESOLVED that the LSP Officer write to the Learning Skills Council and the Keystone Development Trust, which had missed 3 consecutive meetings, to invite them to attend the next meeting to ascertain the reasons for their absence and to report back to the Board.


Items for Future Agendas

To agree items for inclusion on the next or future agenda.


Affordable Housing Project


An affordable housing project was being funded partly from the second homes council tax budget.  The Breckland Council Housing Team were developing the project and would bid for a grant to cover the costs of the project.  The Team would come to the LSP for partnership support.


Draft Sustainable Strategy


The Draft Sustainable Strategy would be presented to the Board in the future and would be used to drive through the action plans from the Cultural, Economic and Social Inclusion Strategies.


Breckland Local Strategy Partnership Annual General Meeting pdf icon PDF 48 KB

To receive a report from Rob Walker, Local Strategic Partnership Officer.


The LSP Officer presented the finance report for the Local Strategic Partnership for the end of the financial year.


The LSP had delivered a range of activities by providing financial support to a variety of projects and schemes.


In the coming year the Sustainable Community Strategy would be produced and the LSP would be expected to use their finances to deliver the action plans of that strategy.


Furthermore, the Corporate Performance Assessments would soon be replaced in favour of the Comprehensive Area Assessments and as such the Partnership would be assessed under that scheme.


RESOLVED that the accounts for the year 2007/2007 be approved.


LSP Funded Transport Project

Presentation from Tracy Jessop, Norfolk County Council.


Tracy Jessop, Head of Passenger Transport for Norfolk County Council, informed the Board that the Travel Token scheme would be piloted along the A1074 corridor which had little access to a regular bus service.


Travel Tokens could be used on a variety of transport services such as buses, community transport services and taxis and would be accepted in lieu of cash.  The Tokens would be available to young people, those with no access to a car and the elderly.  Each person using the scheme would be provided with a travel diary to keep a record of the amount of travel the Tokens afforded them and whether the scheme enhanced their lives.  Those taking part in the scheme would be advised that it was a pilot and may not continue if unsustainable. 


There would be a leaflet drop in the area and the Parish Councils would be advised of the pilot.  The scheme would be offered to 100 residents and each would receive a total of £200 worth of token schemes.  It was hoped that there would be a good cross section of population taking part in the scheme.


If the scheme worked the intention was to replicate it in other areas of the County.


The Transport Co-ordinator wished to clarify that the scheme would not replicate or replace anything that was already up and running.


It was agreed that the success of the scheme would be reported back to MAST and there would be a positive publicity launch with LSP members.


RESOLVED that the Transport Thematic Lead present a report on the success of the scheme to MAST and that a positive publicity event be held with LSP members to launch the scheme.


Crime and Disorder Reduction Partnership pdf icon PDF 78 KB

To receive the attached report from Gill Tavender, Breckland Council and Chief Superintendent Tony Cherrington, Norfolk Constabulary.


Inspector Terry Cuss presented a report on the proposed merger of Breckland and King’s Lynn and West Norfolk Crime and Disorder Reduction Partnerships (CDRPs) and sought the endorsement of the LSP to support this merger and the associated benefits.


Members queried whether there would be an imbalance in resources following this merger.  In response the Board were informed that at present there was more of a focus in tackling crime in Thetford than in King’s Lynn.  However, once a target had been set there was a responsibility across both districts to tackle those targets.  Additional assistance was also given to re-start areas and there was always one chosen from King’s Lynn and one from Breckland.


The main problems in Dereham and Thetford were associated with the night time economy but progress was being made with different projects being introduced such as barring offenders from all public houses.


Inspector Cuss reminded the Board that they could attend the Community Action Group meetings in their areas.  There were concerns that these Groups could be manipulated by the larger groups attending and the priorities set by those larger groups.  Inspector Cuss recognised that this could happen and stated that the CAGs needed to have a strong Chair to ensure all those present were heard.


RESOLVED that the LSP Board supports the formal merging of Breckland and King’s Lynn and West Norfolk Crime and Disorder Reduction Partnerships.


LSP Board Membership Request

To receive and consider a membership request from Marham RAF Base.


It was agreed that this item should be deferred to the next meeting of the LSP Board as the representative from RAF Marham had not been able to attend to put forward his case to sit on the Board.


Social Inclusion Strategy pdf icon PDF 53 KB

To receive the attached report from Kevin Ambrose, Ambrose Consultancy Ltd.

Additional documents:


Kevin Ambrose from Ambrose Consultancy Limited was in attendance to give a presentation on the Social Inclusion Strategy.


The Board was requested to approve and adopt the LSP Social Inclusion Strategy.


The aim of the Social Inclusion Strategy was to create “a Breckland where everyone could lead a healthy independent life, in decent homes, fulfilling education or employment and active recreation without being denied (due to remoteness or a lack of money, transport or awareness) access to the services which enable them to enjoy these benefits”.


The Strategy painted a picture of social exclusion in the district – what it meant to be deprived and isolated in a generally prosperous rural area.  It put forward proposals for a strategic approach, aimed at enabling all organisations in the area to build on existing initiatives; address gaps in provision and overcome barriers to effective action.


From the research and feedback from consultations on the Strategy the particular groups who experience the worst effects of social exclusion were identified as:-


·              Families at risk

·              Disaffected young people

·              Long term unemployed

·              Isolated older people

·              People with long term health problems or disabilities

·              Migrant workers

·              Travellers and Gypsies


The Strategy outlined the county/regional/local strategic context and identified where there was a crossover between this Strategy and the Norfolk Local Area Agreement.


Six strategic objectives were outlined in the Strategy:-


1.            Provide leadership in tackling social exclusion in Breckland Council

2.            Improve information and rise awareness of available support

3.            Improve joint working and inter-agency communication

4.            Involve those to whom this strategy was aimed

5.            Release and support the potential for local action

6.            Improve access to services


The LSP was requested to approve and adopt the Social Inclusion Strategy and associated action plan.  It was further recommended that the LSP Board organise a workshop with key stakeholders to further develop the action plan and co-ordinate implementation of the strategy.


Members welcomed the report and were pleased that the voluntary sector had been included as a key role player in delivering the Strategy.

RESOLVED that the Social Inclusion Strategy and associated action plan be adopted and a workshop be organised with key stakeholders to further develop the action plan and co-ordinate implementation of the Strategy.


Play Forum and Play Strategy pdf icon PDF 73 KB

To receive the attached report from Laura Apps-Green, Breckland Council.

Additional documents:


The Community Development Officer submitted a report which outlined the development of a Breckland Play Strategy and the potential for bringing £238,000 of external lottery funding into the district.


There were four key requirements which needed to be met to enable an application to the Big Lottery for funding.  These were:-


·              The Setting up of a Play Partnership

This had been done successfully under the auspices of the Local Strategic Partnership (LSP).  Key stakeholders were invited to be part of the Forum in September 2006.  Representatives on the Forum included: Police, Breckland Council, Norfolk Rural Community Council, Primary Care Trust, Sure Start Thetford, Voluntary Youth Services, Planning Policy, Equalities and elected member. 


·              The Development of a Portfolio of Projects in the District

These projects had to be agreed and endorsed by the Play Forum and should be evenly spread across the district.


·              Formal Application to the Big Lottery

The deadline for the application would be 10 September 2007.
  The application for the £238,000 had to be made by the district council.  The community development team was leading on the application and would be responsible for monitoring the projects, managing spend and working in partnership with delivery groups to implement the projects in the portfolio.    


·              Development of a Breckland Play Strategy

This was developed in partnership and endorsed by both Breckland Council and the LSP Play Forum. 


The key findings in the Strategy were that play in Breckland should:


·              be challenging and exciting

·              be provided in clean and safe environments

·              be easily accessible and local facilities

·              cater for a wide range of ages

·              consider provision for supervisors and family activity


All possible groups received correspondence advising them of the opportunity to bid for lottery funding for the development of a play area which would include equipment.  Of those groups 19 had responded and from that number the Local Strategic Partnership Sub-Group selected 6 bids which were thought would be successful. These were:


·              Saham Toney - £35,000

·              Garvestone - £41,849.39

·              Colkirk - £25,750

·              Swaffham - £44,940

·              Thetford (Castle Park) - £66,000

·              Beachamwell - £24,028.75


The projects were geographically spread across the district and would be delivered in 2 market towns and 4 rural parishes.  The 6 projects were all deemed to be of a very high standards and suitable for consideration by the Big Lottery Fund.


Members stated that Breckland should be held as an example of best practice for the way in which the project had been managed.  There had been a bottom-up approach with the potential users being consulted on what they wanted from a play area.


With regard to open spaces the Community Development Officer stated that there was involvement with the Planning Policy Team in relation to the Local Development Framework for open spaces.  Further to this the National Playing Field Association had a set standard for open spaces.  


The Community Development Officer wished to add that the Police Architectural Liaison Officer had been consulted on the play area project bids and would be consulted on  ...  view the full minutes text for item 40.


Safer Neighbourhood Teams

Presentation from Peter Burnham, Norfolk County Council.


Mr Peter Burnham, Head of Community Safety, from Norfolk County Council and Chief Superintendent from Norfolk Constabulary were in attendance to give a presentation on the Safer Neighbourhood Teams.


Safer Neighbourhood Teams (SNTs) focussed on local priorities which were determined by local communities.  Those priorities would probably reflect the known local crime problems but would also tackle common problems across Norfolk such as lower level criminal damage; anti-social behaviour; environmental issues such a fly tipping, problems (real and imagined) caused by young people; bogus callers – rouge traders and would provide reassurance to communities.


Norfolk would eventually have 52 SNTs and there would be an additional 210 Police Community Support Officers in the County making 280 in total. 


Those priorities could not be tackled by the police alone and other organisations and partnerships would need to be involved.  There would be a shift from partnership meetings to “real-time” on-going engagement with partners.  Although the list was not exhaustive the people the SNTs would need the co-operation of Environmental Health, Trading Standards, Youth and Community Workers, Housing Officers, Anti-Social Behaviour Co-ordinators, all levels of Councillor including Town, Parish, District and County, Schools, Community Development Workers, Fire Service, Community Based Health Workers, Planning and Transportation and most importantly local people and communities.


A member stated that certain anti-social behaviour activities, such as playing loud music, were seen to be the domain of the local authority and would not be tackled by the police.  This situation was not acceptable on a weekend if a local authority did not provide an out of hours service.  Members were informed that if it was found that this was a county wide problem it would become a priority for the SNTs.  However, the Deputy Chief Executive responded by stating that the issue of out of hours service for noise pollution would be re-visited.


The Board understood that in order for the SNTs to work there would need to be partnership working at all levels and a collective approach to tackling priorities.


RESOLVED that the information be noted.


Future Meetings

To note that the next meeting of the LSP Board will be held on 18 October 2007 at 2.00 pm in the Anglia Room, Elizabeth House, Breckland Council.


It was noted that the next meeting of the Local Strategic Partnership Board would be held on 18 October at 2.00 pm in the Anglia Room, Elizabeth House, Breckland Council.