Agenda and minutes

Venue: Norfolk Room, The Committee Suite, Elizabeth House, Dereham

No. Item


Minutes (Agenda Item 1) pdf icon PDF 108 KB

To confirm the minutes of the meeting held on 13 March 2008.


The Minutes of the meeting held on 13 March 2008 were confirmed as a correct record.


Apologies (Agenda Item 2)

To receive apologies for absence.


Apologies for absence were received from Mrs D Bartlett, Mr J Dixon, Mr A Egerton-Smith, Cllr J Gretton, Cllr S Matthews, Cllr W Nunn, Mr N Stott, Mrs T Studholme-Lyons and Mrs C Williams.


Urgent Business (Agenda Item 3)

To note whether the Chairman proposes to accept any items of urgent business.


Media Sector Representation on the LSP Board


Trevor Holden was keen to invite a member from the Media Sector to sit on the Board.  The representative would have full Membership.  It was hoped to harness their expertise to enhance projects.


Concern was expressed about possible conflict of interest but it was agreed that in such cases the representative would declare an interest and leave the meeting whilst the item was discussed.


RESOLVED to invite Ian Clarke of the EDP to sit as a Member of the LSP Board.  It was further agreed that this Member could send a substitute when unable to attend.


Access for Life


Norfolk County Council were leading a project to increase access to services in rural areas.  The County had been mapped and broken down into Accessibility Action areas, one of which covered the Dereham Area.  The Board had been approached to nominate a representative for a Steering Group.


RESOLVED that David Ovenden represent the LSP Board on the Access for Life Steering Group.


Local Government Review (Agenda Item 5) pdf icon PDF 288 KB

To receive an update on Local Government Review.


This item included a copy of a presentation made to the Norfolk Town & Parish Council Association, giving an outline of Breckland’s preferred unitary option.


This proposal had been submitted in April and further information had since been provided.  Further questions were expected.  Formal consultation by the Boundary Commission, on one option only, would commence on 7 July 2008.  It was expected that the Boundary Commission would confirm which option had been chosen shortly before the consultation period commenced.  At the end of the year a recommendation would be made to the Secretary of State.


Trevor Holden said that there were 18 – 24 months to make sure the sub-structure was robust and worth retaining.  There was a need to ‘crack on’ and deliver, to ensure post LGR survival.


Sustainable Community Strategy (Agenda Item 6) pdf icon PDF 5 MB

To receive the attached report by Rob Walker, LSP Officer.


Rob Walker explained that the copy enclosed was a draft only.  The full printed version should be available by the end of next week and would be circulated then.  He tabled a copy of the re-shot front cover.


RESOLVED to endorse the circulation of the Sustainable Community Strategy to Partnerships, Town and Parish Councils and others.


Local Area Agreement Negotiation (Agenda Item 7) pdf icon PDF 554 KB

To receive an update on Local Area Agreement negotiations in Norfolk.


This item had been included for information.


Members were encouraged to look through it to decide what they wanted to participate in.


Partnership Awayday (Agenda Item 8) pdf icon PDF 80 KB

To receive the attached report by Rob Walker, LSP Officer.


Rob Walker thanked all those that had attended the Away Day in Thetford, it had been really productive.


A number of issues had been discussed during the day and formal agreement was required.


It was proposed to move from the existing eight thematic groups to a more flexible arrangement, specifically focussed on delivering targets and to reduce the number of projects.




a)                 Focus on four strategic priorities over a 12 month period: developing safer and stronger communities; promoting and developing a thriving economy; improving the health and wellbeing of local people; and achieving environmental sustainability;

b)                 Establish four Project Boards;

c)                  Modify MAST membership to include representation from the four Project Boards, the LSP Officer and members of the Breckland Council Performance and LDF teams.


Three of the four projects had reports on this agenda and a report on the fourth (achieving environmental sustainability) would be on the July agenda.


Pride in Breckland (Agenda Item 9) pdf icon PDF 60 KB

To receive the attached report by Trevor Holden, Chief Executive, Breckland Council.


Trevor Holden talked members through the report.


Subject to Cabinet approval, it was hoped that £200,000 would be made available over the next three years for a ‘Pride in Breckland’ campaign.


The aim was to encourage and empower communities to do things for themselves.  It was proposed that some of the money be spent employing a Co-ordinator to act as a catalyst and enabler to ensure the campaign gained momentum.  The Co-ordinator would also take responsibility for Health and Safety issues.  (It was pointed out that volunteer workers would be covered by the Council’s insurance if they were signed on the nominal role).


The model could be adapted to suit individual towns, villages or even streets.  It could also be scaled up to ‘Pride in Norfolk’.  Ownership was not an issue – delivering the product was.


Any project would have to provide post-project evaluation and this was a way to demonstrate to GO-East what had been achieved.




a)                 Adopt the ‘Pride in Breckland’ campaign

b)                 Establish a ‘Pride in Breckland’ Project Board.


As it was hoped that the first meeting of the Project Board would be in June, before the next meeting of the LSP Board, the membership of the Project Board was agreed:


Norfolk County Council                     -           Paul Elliott

Norfolk Constabulary                        -           To be confirmed

Norfolk Fire Service                          -           Andy Heginbotham

Voluntary and Community                -           (5 Volunteer co-ordinators in

                                                                         Norfolk already)

Thetford/Watton Area Rep               -           Jan Godfrey

Health                                                 -           Martin Seymour

Iceni Partnership                               -           To be confirmed


Trevor Holden stressed that the future of the campaign was dependent on Cabinet approval of the money.  The date of the first meeting would be notified once that decision was known.


He encouraged members to be prepared to put forward specific project ideas at the first meeting.  A huge effort would be needed during the first few months.


As soon as funding was confirmed recruitment for a Co-ordinator could commence and it may be necessary to provide temporary cover until the Co-ordinator was in post.


Economic Prosperity (Agenda Item 10) pdf icon PDF 72 KB

To receive the attached report by Mark Stanton, Economic Thematic Lead.


Mark Stanton introduced Lindy Warmer to Members and explained that she had helped to create the new project.


Lindy gave examples of the way in which BELA (Breckland Enterprise & Learning Account) had helped businesses and individuals, from labelling machines, to HGV driver training to the provision of laptops.


The first BELA project had highlighted two main areas of need; ICT equipment/websites and language training.


In BELA Phase 2 the focus would be on the provision of easy to manage websites and to provide an ESOL package for the whole district.  It was also hoped to establish Migrant Community Leaders and to run ‘Train a Trainer’ training.


A sum of £45,000 was requested to enable the appointment of a part-time Project Co-ordinator, marketing and advertising and for the purchase of equipment.


Questions were asked about what was already available in the community.  Concerns were raised that the project might duplicate existing facilities / resources particularly in relation to language training.


The Officers were asked to provide more details of what other agencies were offering and to present a full project brief to the next meeting of the Board.


Health and Wellbeing (Agenda Item 11)

To receive a report by Martin Seymour, Health Thematic Lead.

Additional documents:


Martin Seymour introduced this report and asked the Board to approve funding to support this project to reduce falls.


Falls could be quite devastating and lead to a reduction in quality of life.  They were not easily addressable and needed a multi-partnership approach.


To provide a pro-active approach to preventing falls a publicity campaign and a slipper exchange were proposed.  The aim was to educate people in how to improve their homes and to inform them of what help was available.


Some work was already being carried out in the district by other agencies and it was suggested that Breckland could be included in that.  It was also suggested that there were other agencies that might provide funding.


A full report including facts and figures to support any publicity campaign and information on funding opportunities from other sources was requested for the next meeting.


RESOLVED that the LSP Board would support and fund the project to the sum of £15,000, but that additional funding should be sought from other parties.



Quality of Life Survey (Agenda Item 12) pdf icon PDF 63 KB

To receive the attached report by Stephanie Butcher, Breckland Council.


Rob Walker presented this report from Stephanie Butcher.  Her secondment had ended and he thanked her for her help.


In order to keep the Sustainable Communities Strategy up-to-date funding was requested to send questionnaires to all households.  Surveys would be sent out bi-annually and work would be done to chart any progress made.


Specific areas could be targeted and the questions asked would be relevant to all and therefore Partners would also be approached to provide funding.


RESOLVED that the LSP Board would guarantee the sum of £8,000 required to ensure that the project went ahead, but that funding be sought from other partners.



Budget Monitoring (Agenda Item 13)

To receive an update on Partnership finances.


Rob Walker informed the Board that £109,257.52 had been carried forward at the end of last year.  A further £77,547 income would come form Second Homes Council Tax.  £96,210 was already committed over the next two years, which left £90,594.52 uncommitted this year.  Any subsequent income from 2009/2010 was also uncommitted at this stage. 


Most of the LSP budget came from Second Homes Council Tax and a member asked if there was any indication of what next year’s figures would be, as another local authority (North Norfolk) was expecting a significant drop in Second Homes Council Tax as the trend was to convert such properties to business rates.


Rob Walker agreed to look into this.


The report was noted.


Items for Future Agendas (Agenda Item 14)

To agree items for inclusion on the next or future agenda.


A discussion document was tabled concerning Wayland Community Radio.  Members were asked to consider their request for license funding prior to the next meeting.


Other items for inclusion on the next Agenda were:


·                    BELA 2

·                    Pride of Breckland

·                    Falls Prevention

·                    Environmental Sustainability Project


Future Meetings (Agenda Item 15)

To note that the next meeting of the LSP Board will be held on 24 July 2008 at 2.00 pm in the Anglia Room, Elizabeth House, Breckland Council.


The next meeting of the LSP Board would be held on Thursday 24 July 2008 at 2.00pm in the Anglia Room, Elizabeth House, Dereham.