Agenda and minutes

Contact: Democratic Services  Tel: 01362 656870


No. Item


Minutes (Agenda item 1) pdf icon PDF 70 KB

To confirm the Minutes of the meeting held on 11 March 2020.


The Minutes of the meeting held on 11 March 2020 were agreed as a correct record.


Apologies (Agenda item 2)

To receive apologies for absence.


Apologies for absence were received from Councillors Brame, Dale and Kiddell.


It was found that Councillor Keith Martin and Councillor Linda Monument could not access the Zoom invite; therefore, their apologies were noted after the meeting.


Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act, 1972.




Declaration of Interests (Agenda item 4)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



None declared.


Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.




DfT Hackney Carriage and Private Hire Vehicle Standards Update (Agenda item 6)

To receive a verbal update from Josie Hoven, Licensing Team Leader.


The Licensing Team Leader, Josie Hoven provided Members with a detailed presentation and explanation in respect of the Department for Transport (DFT) Statutory Taxi & Private Hire Vehicle Standards.


These Standards had been released on 28 July 2020 and overview was provided to Members for their attention.  There was evidence to support the view that taxis and private hire vehicles were a high-risk environment and there had been links between the trade and child sexual abuse and exploitation in some areas; however, all passengers would benefit from the recommendations within it.


These new taxi standards would replace relevant sections of the Best Practice Guidance issued by the DFT in 2010.  The safety of the public was paramount, and this is what the DFT was looking to improve with these national standards.  This work was a high-level priority for the Team.


The DFT had stated that licensing authorities must have consideration for the statutory taxi and private hire vehicle standards that had been set.  The past failings of licensing regimes must never be repeated and the DFT had carefully considered the measures contained in the Standards and have recommended that they should be put into practice and administered appropriately to mitigate the risk posed to the public.


The Standards recommended that the Authority reviewed its Taxi and Private Hire Licensing Policy every 5 years. This would bring it in line with the Licensing Act 2003 and Gambling Act 2005 which were also reviewed every 5 years. Interim reviews should take place if any local or national issues arose and the performance of the policy should be reviewed regularly. Any actions from the new standards should be implemented within 6 months by the end of January 2021.


The Standards also recommend the following requirements for drivers:


        DBS enhanced level with both barred lists (barred to work with children or adults) must be checked.

        Drivers should be required to evidence continuous registration with the DBS update service online and with the individual’s consent enable the licensing authority to routinely check for new information.

        The DFT have made recommendations on the assessment of previous criminal convictions and rehabilitation periods.

        Safeguarding Awareness training to include county lines exploitation training.

        Language proficiency – written and oral is recommended.

        Licence holders should be required to notify the issuing authority within 48 hours of certain types of offence, charge or caution


Private hire operators would have to demonstrate that all staff that had contact with the public and/or oversee the dispatching of vehicles did not pose a risk to the public. A suggestion put forward had been to retain a register of all staff and details of the checks that had been undertaken by the operator on those staff. A basic disclosure should be the minimum requirement.


Private hire operators would need to provide their own policy on this and on employing ex-offenders (if applicable) to the licensing authority. Information for each booking should be kept securely and retained for six months and  ...  view the full minutes text for item 21/20


General Update on Licensing Matters (Agenda item 7)

To receive a verbal update from Josie Hoven, Licensing Team Leader.


The Legal Services Manager, Sarah Wolstenholme-Smy provided Members with an update.


In terms of taxi updates, a small number of licences had been surrendered and a few operators had reduced the number of vehicles; however, applications for drivers and vehicles were still forthcoming.   Approximately 15 vehicles had been fitted with suitable screens to protect the passengers and guidance had been provided.   The guidance had also been uploaded to the Breckland website.  One notification had been received from a couple of licensed drivers having to self-isolate due to Covid and all procedures had been followed in respect of track & trace and as it was a school contract, Norfolk County Council had been informed.


The Chairman highlighted the appalling cases of animal welfare that she had read about in the local newspaper advertised on various media channels and was pleased to announce that Breckland Council was looking to appoint a part-time Animal Welfare Officer with enforcement experience.   This would send out a firm message to unscrupulous owners that Breckland Council would not tolerate such cruelty and as such the highest animal welfare standards would be maintained. The Democratic Services Manager, Rory Ringer pointed out that the animal welfare post would be on an initial 2 year fixed contract and the advert for this position would be advertised soon which hopefully would attract some really good applicants with enforcement experience.


On another matter, the Chairman congratulated Josie Hoven on her well-deserved promotion to Licensing Team Leader.  Josie brought a wealth of experience to the post and she know that the Team were happy with the decision.


The Chairman also thanked Sarah Shipley, a shared Public Protection Manager for keeping her so well informed and up to date and especially to Rory Ringer who she had been in constant contact with and who had a wealth of licensing experience. 


It was also pointed out that the Leader, Sam Chapman-Allen along with Rob Walker, the Executive Director of Place and the Licensing Officers had visited all licensed premises in the Breckland area to ensure that all had what they needed to continue to operate and were Covid compliant.  The Chairman conveyed her thanks to all concerned.


Councillor Bowes was pleased to hear that an animal welfare officer would be employed soon as he had been informed of a couple of unlicensed puppy breeders I her neighbouring ward and asked who the Ward Member would need to contact on this matter a this present time.  The Licensing Team Leader advised that the Ward Member could report it to the Licensing Team via email: and all information would be treated confidentially.


Next Meeting )Agenda item 8)

To note the arrangements for the next meeting on Wednesday, 27 January 2021.



The arrangements for the next meeting on Wednesday, 27 January 2021 were noted.