Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  Tel: 01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 74 KB

To confirm the Minutes of the meetings held on 12 October 2016.


The Minutes of the meeting held on 12 October 2016 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda item 2)

To receive apologies for absence.


Apologies for absence were received from Cllrs Hollis and Duffield.


Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act, 1972.




Declaration of Interests (Agenda item 4)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.





Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.




Quarterly Team Update Report (Agenda item 6) pdf icon PDF 62 KB

Donna Hall, Licensing & Business Support Manager.


The Licensing & Business Support Manager provided Members with an update on the activities of the Licensing Team from October to December 2016.


It was noted that though the numbers were quite low, there was still a great deal of work involved in relation to the scrap metal applications and renewals.  The Animal Boarding Licence renewals were higher than normal but this had been due to the expiry date being at the end of the year.


The Licensing Team was now using the services of Norfolk County Council Road Safety Team for the DVSA assessments; this had been working well and no procurement exercise had been necessary.  Members were content to carry on with this approach.


An internal audit had been carried out in December 2016; the draft report was awaited; however, the verbal feedback that had been received had been positive.  One audit recommendation had been to review the taxi licensing fees and policy both of which were underway.


Councillor Darby mentioned the number of Panels/Hearings that were scheduled and asked if this was normal.  Members were informed that these were quite difficult to predict but the Licensing Panels were triggered by the Council’s Policy; however, the last two had stemmed from the investigations by Trading Standards.  The Chairman credited the work of the Trading Standards Team.


Councillor Darby also asked if Breckland had many Uber drivers. Members were informed that there was none that the Licensing Team was aware of in the Breckland area.  The taxi legislation did not include that activity at all although it was just a matter of time before one came in; therefore, the Licensing Team was getting prepared just in case.


The report was otherwise noted.


Scrap Metal Licensing - three years on (Agenda item 7) pdf icon PDF 58 KB

An update by DC Andy Brown and the Licensing Officer, Tiffany Bentley, on the provisions and impact of the Scrap Metal Dealers Act 2013.




The Chairman welcomed Detective Constable Andy Brown from Norfolk Constabulary to the meeting.  He had been invited to the meeting to speak about the partnership working with the Licensing Team on scrap metal licensing, particularly as the three year milestone had just passed following the introduction of the Scrap Metal Act, and the 3 year renewals for Breckland sites and collectors had just been carried out.


DC Brown provided the Committee with a detailed overview of what his role entailed, the problems encountered and the excellent relationship he had with the Breckland Licensing Team. He managed seven districts but felt that the Breckland Team was above the rest which he knew was down to the hard work, dedication and excellent communication of the Officers involved.  The Chairman concurred with the above comments and thanked DC Brown for his high commendation.


DC Brown had been appointed to his current position in 2007 and had a very robust stance with the scrap metal dealers in Norfolk. In early 2010 cashless legislation was brought in following the increase in scrap metal prices; however, this Act, in his opinion, was not fit for purpose and was due to be re-visited in 2018.  He encouraged the Officers concerned to send any feedback to the Home Office stating their views on what they felt worked and what did not.  There were a number of definitions in the Act that needed to be made clear for instance, the definition of scrap and what was deemed to be a ‘fit and proper person’ when issuing a licence.


He explained the problems he had with serving notice on illegal sites and the various issues encountered with ‘dealers’ collecting from private dwellings. The licence itself provided certain powers to the local authority and the Police (as long as notice was given) to check scrap metal premises but for a collector issued with a licence residing at a private address there were no such powers only if stopped in transit.


The Safety Advisory Group was highlighted which was a Forum hosted by Breckland Council and managed by the Licensing Team and included officers from Norfolk Constabulary, Norfolk Fire and Rescue Service, East of England Ambulance NHS Trust, Norfolk County Council Highway Authority, Breckland Council Emergency Planning and Environmental Health.  One of these events had asked collectors of scrap metal to bring their licenses in to ensure compliance and to assist those who were applying for a licence but had reading and writing difficulties in completing the application form.


The Licensing Officer reminded Members that the Environment Agency was also involved as scrap metal dealers that had a licence also had to have a permit. 


Members were provided with an idea of scrap values.


Councillor Gilbert asked how much notice had to be given to visit a site.  Members were informed that the Act stated ‘reasonable’ notice must be served. 


Councillor Bishop asked DC Brown how he dealt with the Travelling Communities who were often involved in scrap metal collections without a  ...  view the full minutes text for item 7.


Immigration Act (Agenda item 8) pdf icon PDF 70 KB

An update by Donna Hall, Licensing & Business Support Manager on the new compulsory right to work checks for taxi drivers and operators, introduced by the Immigration Act 2016


The Licensing & Business Support Manager presented the report. 


The Immigration Act had been discussed albeit briefly at the previous meeting as it was unclear at that time what the Act would be.  The Immigration Act 2016 had come into effect on 1st December 2016.  All nationalities, including UK citizens, who held a taxi or private hire driver licence or private hire operator licence, must now undergo the new immigration check known as “right to licence check”.  The Licensing Team had attended relevant training sessions provided by the Home Office.  This was not considered to be an onerous task for the Licensing Team; however, this additional check could be more complicated for non UK citizens.  The Council’s Customer Contact Centre had been briefed on how to complete these new checks in conjunction with the Licensing Team.  The Team had a good contact in the Home Office as there would be additional checks in relation to the Licensing Act coming into force in the Spring.


Existing licence holders must undergo the check on their next renewal from 1 December 2016.


Councillor Martin asked how such drivers could get a licence without being able to speak, read or write in English.  The Licensing & Business Support Manager explained that there would be a number of checks that drivers would have to go through and a training session could be introduced as part of the process.


In response to a question, the length of time between renewals was three years.  All other checks were completed on renewal and there were safeguards in place linked to the Disclosure and Barring Service (DBS) for certain offences. 


A question in relation to whether anything was in place for foreign nationals to take a UK driving test was clarified.


The report was otherwise noted.


Next Meeting (Agenda item 9)

To note the arrangements for the next meeting on Wednesday, 22 March 2017 at 10.00am in the Norfolk Room.


The arrangements for the next meeting on Wednesday, 22 March 2017 at 10.00am in the Norfolk Room were noted.