Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

1.

Minutes (Agenda Item 1) pdf icon PDF 64 KB

To confirm the minutes of the meeting held on 12 December 2007.

Minutes:

The Minutes of the meeting held on 12 December 2007 were confirmed as a correct record and signed by the Chairman.

2.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr W. H. C. Smith and Mrs P. Quadling.

3.

Urgent Business (Agenda Item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

3a

Out of Hours Services (Minute 60/07 and 62b/07)

Minutes:

Pursuant to Minute 62b/07 the Chairman advised the Committee that he had now received the information relating to the standby payments for out of hours service from Human Resources. 

 

It was noted that the information requested had yet to be received from the Environmental Health Section. 

 

Members agreed that if this information was still outstanding by the next meeting of the General Purposes the Environmental Services Manager should attend that meeting to give an explanation or, in his absence, the Deputy Chief Executive.  Dependent on that explanation Members stated that they would be minded to cease the out of hours payment for the Environmental Health Section until the information had been received.

 

RESOLVED that

 

(1)       if the standby payment information in relation to the Environmental Health Section was still outstanding by the next meeting of the General Purposes Committee the Environmental Health Manager attend to give an explanation or, in his absence, the Deputy Chief Executive. 

 

(2)       dependent on the explanation given at that meeting Members be minded to cease the out of hours payment for the Environmental Health Section until the information had been received.

4.

Local Joint Consultative Committee : 20 December 2007 (Agenda Item 5) pdf icon PDF 77 KB

To adopt the unconfirmed minutes of the Local Joint Consultative Committee held on 20 December 2007.

Minutes:

RESOLVED that the unconfirmed Minutes of the Local Joint Consultative Committee meeting held on 20 December 2007 be adopted.

5.

Growth Point Governance and Delivery (Agenda Item 6) pdf icon PDF 114 KB

Report of the Executive Members for the Commercial and Planning Portfolios.

Additional documents:

Minutes:

The Economic Development and Regeneration Manager presented a report which explained the background to the Thetford Growth Point and set-out a proposed team structure to successfully deliver the Thetford Growth Point Programme.

 

Even though the Core Delivery Team was a small team it needed to be permanent and constant in order to properly manage the Thetford Growth Point.  If the team did not deliver in the first 3 years it could result in reduced funding.  However, if successful it may be necessary to expand in the future.  Consultants would be contracted when specific skills were needed to deliver projects. 

 

With regard to the financial aspect of the Growth Point any funding awarded by the Department for Communities and Local Government (CLG) would be used to attract additional grants through match funding.  It was noted that the CLG had been requested to provide additional direct revenue funding which could be granted annually to fund the delivery.

 

In response to queries regarding whether Breckland would be responsible for providing IT equipment, Members were informed that although the posts would be hosted by Breckland Council they would be funded by an external source and it was hoped that this would cover IT equipment.  Members were further informed that funding would be give upfront for the 3 years and interest could be earned on that funding.

 

It was understood that the Principal Planning Officer and the Policy Planning Officer were already in post and these had been funded from the Planning
Delivery Grant, LAGBI and Breckland Council.  However, it was understood that if the revenue funding was forthcoming the contribution by Breckland Council would be returned back to budget. 

 

The Growth Point Delivery Board would provide a steer to the projects but any financial or planning implications would be considered by Breckland Council.  As well as the Norfolk County Council and Thetford Town Council the CLG had suggested that the Board should comprise other possible funding partners such as EEDA and English Partnership.  The private sector should be represented by the chamber of commerce, land owners and local businesses.  Furthermore, other agencies such as the Primary Care Trusts and the Forestry Commission should be considered as members.  It was noted that if another agency was financing and delivering a project they would be the appropriate accountable body..

 

It was understood that whilst Members were being requested to underwrite over £600,000, the Growth Point Delivery Grant would be forthcoming.

 

The officers were thanked for producing such a clear and transparent report on what seemed to be a complicated project.

 

RESOLVED that

 

(1)     Members receive regular quarterly reports detailing any changes to staffing required as a result of the submission of the business plan to the Department for Communities and Local Government for formal approval of funding or due to regular fit for purpose reviews; and

 

(2)     the recruitment of the core delivery posts within the GP Delivery Team and Council Teams as set out in this report be agreed as permanent posts as follows:-  ...  view the full minutes text for item 5.

6.

Redeployment Policy (Agenda Item 7) pdf icon PDF 74 KB

Report by the Human Resources Manager.

Minutes:

Members were informed that the Local Joint Consultative Committee had agreed with the Redeployment Policy.

 

However, the Committee was informed that since the Local Joint Consultative Committee, Unison had approached the Human Resources Team with a view to amend paragraph 6.3.2 to reflect the new payment structure of Breckland Council.  Members agreed to amend the paragraph and remove any reference to increments.

 

RESOLVED that the Redeployment Policy be adopted subject to paragraph 6.3.2 being replaced as follows:-

 

A frozen salary is one which does not receive annual consolidated pay awards; non-consolidated awards can be paid as appropriate.

7.

Grievance Procedure (Agenda Item 8) pdf icon PDF 67 KB

Report by the Human Resources Manager.

Minutes:

The Payroll and Reward Manager presented the amended Grievance Procedure for Members’ approval. 

 

The Committee was advised that the Local Joint Consultative Committee had agreed with the amendments which had been given verbally at the meeting.  These had now been incorporated into the Policy.

 

Members felt that were there was reference to acknowledging correspondence and letters, a timescale needed to be added.  It was agreed that this timescale would be 10 days which allied with other current policies.

 

IRESOLVED that the amended Grievance Policy be adopted subject to the inclusion of a 10 day timescale for the acknowledgement of any correspondence.

8.

Capability Procedure (Agenda Item 9) pdf icon PDF 76 KB

Report by the Human Resources Manager.

Minutes:

This item was deferred pending a review and would be presented at the next meeting of the General Purposes Committee.

9.

Sickness Absence Management Procedure (Agenda Item 10) pdf icon PDF 119 KB

Report by the Human Resources Manager.

Minutes:

This item was deferred as the Sickness Absence Management Procedure was currently under review and would be presented at the next meeting of the General Purposes Committee.

10.

Maternity Policy and Procedure (Agenda Item 11) pdf icon PDF 89 KB

Report by the Human Resources Manager.

Minutes:

Members were advised that this procedure had been amended to bring it in to line with legislation introduced in April 2007.  The amended version followed ACAS policy and guidance.

 

RESOLVED that the amended Maternity Policy and Procedure be adopted.

11.

Adoption Leave Procedure (Agenda Item 12) pdf icon PDF 93 KB

Report by the Human Resources Manager.

Minutes:

The Payroll and Reward Manager informed the Committee that the amendments made to this procedure reflected the changes in legislation.

 

RESOLVED that the amended Adoption Leave Procedure be approved.

12.

Parental/Paternal Leave Guidelines (Agenda Item 13) pdf icon PDF 86 KB

Report by the Human Resources Manager

Minutes:

Members were again advised that this procedure had been amended to take account of the new legislation.

 

RESOLVED that the Parental/Paternal Leave Guidelines be adopted.

13.

Car Leasing Scheme for Breckland Council Employees (Agenda Item 14) pdf icon PDF 77 KB

Report by the Procurement Officer.

Additional documents:

Minutes:

Members agree to defer this Car Leasing Scheme to the Special Local Joint Consultative Committee on 19 February 2008 with consideration by the General Purposes Committee at its next meeting.

14.

Whistleblowing Policy (Agenda Item 15) pdf icon PDF 107 KB

Report by the Chief Accountant.

Additional documents:

Minutes:

Members agree to defer the Whistleblowing Policy to the Special Local Joint Consultative Committee on 19 February 2008 with consideration by the General Purposes Committee at its next meeting.

15.

Next Meeting (Agenda Item 16)

To note that the next meeting will be held on Wednesday, 12 March 2008 at 10.00 am.

Minutes:

The Chairman wished to change the date of the next meeting of the General Purposes Committee.  

 

It was agreed that the date of the next meeting of the General Purposes Committee would be Wednesday, 26 March 2008 at 10.00 am.