Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Apologies (Agenda item 1)

To receive apologies for absence. 


Apologies for absence were received from Councillors M Chapman-Allen, C Clark, R Goreham, K Millbank, B Skull and A Stasiak.


Councillors B Canham, P Darby and R Richmond were in attendance as named substitutes.


Declaration of Interests (Agenda item 2)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.




Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Non-Members wishing to address the Meeting (Agenda item 4)

To note the names of any non-Members who wish to address the meeting.


Councillors E Jolly, L Turner, G Bambridge, M Kiddle-Morris and M Wassell.


Exclusion of Press & Public (Agenda item 5)

To consider passing the following resolution:


“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act”.





RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the act.


Shared Management Restructure (Agenda item 6)

Report of the Chief Executive.


Appendix C Proforma B – To Follow

Appendix D Financial Statement – To Follow

Additional documents:


The Chief Executive thanked the Chairman for allowing this Special meeting to take place and thanked the Members for attending. 


The consultation document being discussed had been presented to the Local Joint Consultative Committee meeting on 26 March 2015.  The two amendments requested from that meeting were highlighted:


  1. the top two tiers on the two structure charts within the consultation document would be amended to mirror each other.
  2. the Capita Contract Manager, as a shared post, would change colour on the structure chart to reflect the fact that it was shared with Capita rather than South Holland District Council.


Another suggestion made at the LJCC meeting was the role of the Executive Directors in relation to their work with Members and this should be reflected in the job description.  Any further areas that Members felt should be changed/included in the consultation would be welcomed.


The presentation provided the Committee with a detailed overview of the current shared arrangements in so far as what had been achieved, where it was now and the proposed new model going forward. 


Over the past 4 years, £4.4m had been saved by sharing the most expensive resource in terms of staffing but there had been limited progress against other planned key deliverables from the shared model; therefore, this was considered to be an appropriate time to review the arrangements of the shared management model given a range of internal and external factors and given that this was the first review since the initial implementation during 2011.


There were ongoing Member and Officer concerns regarding balance of resources, visibility and expectations, frustration with delivery, support systems being inadequate, capacity and effectiveness.  There had been changes in the key influencers of the model with a new Leader/Chief Executive and Directors bringing through new thoughts and ideas.  Across the public sector there was a move towards the use of combined authorities and economic prosperity boards.  The new shared model needed to flex to take full advantages of this development.  Further to this, the external landscape was changing and had shifted significantly since 2010, with LEP and Health and Social Care agendas resulting in even greater emphasis on joint working with other agencies within respective County and LEP areas.


Both Councils would continue to deliver services through a complex set of shared arrangements with many partners, alternative service delivery vehicles such as council owned companies and joint ventures, and outsourced contracts with private organisations.  Transformation programmes for both Councils were being developed which would include many objectives including focusing on cultural shift in how the services operated and new ways of working. 


Fundamental to the success of the new model and structure was a set of underpinning principles defining the way in which senior officers would work together as one team, and in the way in which they worked with Members and Officers.  The underpinning principles were highlighted and explained.  One of the main underpinning principles focused around place based delivery to ensure that the deliverables reflected the specific  ...  view the full minutes text for item 33.


Next Meeting (Agenda item 7)

To note that the next meeting will be held on Wednesday 10 June 2015 at 10am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting on Wednesday, 10 June 2015 at 10.00am in the Norfolk Room were noted.