Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  Tel: 01362 656870

Items
No. Item

1.

Minutes (Agenda item 1)

Minutes:

Members were informed that the following Minutes had all been adopted by Full Council.

1a

To confirm the Minutes of the meeting held on 18 March 2015 pdf icon PDF 82 KB

Minutes:

The Minutes of the meeting held on 18 March 2015 were confirmed as a correct record and signed by the Chairman.

1b

To confirm the Minutes of the Special meeting held on 1 April 2015 pdf icon PDF 71 KB

Minutes:

The Minutes of the Special meeting held on 1 April 2015 were confirmed as a correct record and signed by the Chairman.

1c

To confirm the minutes of the Special meeting held on 24 June 2015 pdf icon PDF 58 KB

Minutes:

The Minutes of the Special meeting held on 24 June 2015 were confirmed as a correct record and signed by the Chairman.

2.

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Cllrs Rogers and Ashby.

3.

Declaration of Interests (Agenda item 3)

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest. In the interests of transparency, Members may also wish to declare any other interests that they have, in relation to an agenda item that supports the Nolan principles detailed within the Code of Conduct.

Minutes:

None.

4.

Urgent Business (Agenda item 4)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

5.

Non-Members wishing to address the Meeting (Agenda item 5)

To note the names of any non-Members who wish to address the meeting.

Minutes:

Councillors M Chapman-Allen and P Cowen.

6.

Local Joint Consultative Committee Minutes (Agenda item 6)

6a

To adopt the Minutes of the Local Joint Consultative Committee meeting held on 29 January 2015 pdf icon PDF 79 KB

Minutes:

The recommendation under Minute No 6/15 in relation to the revised Health & Safety Policy being adopted by the General Purposes Committee had not, as far as Members were aware, been actioned.

 

The Corporate Improvement & Performance Manager agreed to pick this up and assured Members that the Health & Safety Policy would be included on the agenda at the next meeting.

 

Councillors Gilbert and Joel raised concerns about security issues within Elizabeth House since the occupation of the DWP.  The Strategic Property Manager reassured Members by stating that the reception area had been remodelled to accommodate DWP and some areas that originally needed the use of swipe cards to enter parts of the building were no longer required.

 

RESOLVED that the Minutes of the Local Joint Consultative Committee meeting held on 29 January 2015 be adopted.

6b

To adopt the Minutes of the Special meeting of the Local Joint Consultative Committee held on 26 March 2015 pdf icon PDF 60 KB

Minutes:

RESOLVED that the Minutes of the Local Joint Consultative Committee meeting held on 26 March 2015 be adopted.

6c

To adopt the Minutes of the Special meeting of the Local Joint Consultative Committee held on 17 June 2015 pdf icon PDF 53 KB

Minutes:

In response to a concern under Minute No. 17/15, Members were informed that the existing staff had been re-deployed.  It was noted that the recommendation had been approved at the Full Council meeting held on 9 July 2015.

 

RESOLVED that the Minutes of the Local Joint Consultative Committee meeting held on 17 June 2015 be adopted.

7.

Additional resource request - Building Surveyor Post (Agenda item 7) pdf icon PDF 61 KB

Report of Director of Commercialisation.

Additional documents:

Minutes:

The Executive Member for Income & Prosperity was in attendance to support the request for the Building Surveyor post and highlighted the reasons why he felt it necessary to increase the establishment within the Strategic and Commercial Property service.

 

The Strategic Property Manager then explained how the Asset Management Team had been separated to support the new Place and Commercialisation directorates and how the separation had led to the only existing Building Surveyor role being transferred to the newly created Facilities Management Team leaving a gap in the Strategic & Commercial Property Team.  He highlighted the fact that the budget for this post had already been approved by Full Council during the budget setting process.  He also highlighted the fact that the creation of this post would support the Team’s commercial aspirations to increase its income to off-set the cost of the post.

 

Councillor Gilbert mentioned the c1.6m surplus that the commercial properties had made for the Council and he hoped that this would continue. Councillor Duigan felt that profit should not always be taking into account for units occupied by struggling organisations who were doing good things for the community.

 

In response to a question about whether this person would be working with Breckland Bridge, the Strategic Property Manager explained that as part of the Strategic and Commercial Property team they would be but not at a strategic level. He also stated that the post holder’s responsibilities would be minor in nature regarding construction projects and would not be involved with the building of premises which was within the scope of Breckland Bridge if the Council chose that solution.

 

In response to a further question it was noted that the post holder would not be shared with South Holland.

 

The Finance briefing on investment assets that was arranged for the following day was highlighted and all Members were invited to attend.

 

Councillor Richmond asked if the post-holder would be responsible for all Council land.  The Strategic Property Manager pointed out that strategically the land function sat with him and operationally with the Facilities Management Team.  The role of the successful candidate would be a Building Surveyor managing building stock.

 

In response to a concern about rent reviews, Members were assured that the Council set its own rent in conjunction with the District Valuer as per the Council’s Constitution.

 

Councillor Brame asked about timescales and whether a review and audit would take place to ensure that the post was working.  Members were informed that the Team forecast its income every month.  The Corporate Improvement & Performance Manager advised that the new performance system also looked at rental income.

 

Following a short discussion on gross income and net yields, it was

 

RESOLVED that the establishment be increased by 1 FTE and the appointment of a Building Surveyor on a permanent basis to support the Strategic and Commercial Property service be approved.

8.

New Remuneration Package (Standing Item) (Agenda item 8)

To receive a verbal update on progress.

Minutes:

This item had been removed.

9.

Next Meeting (Agenda item 9)

To note that the next meeting will be held on Wednesday, 25 May at 10.00am in the Norfolk Room.

Minutes:

The next meeting on Wednesday, 25 May 2016 at 10.00am in the Norfolk Room was noted.