Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 82 KB

To confirm the minutes of the meeting held on 12 November 2014.


The Minutes of the meeting held on 12 November 2014 were confirmed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Councillors Borrett, Clark, Matthews, Skull and Steward.


Councillors Darby and Richmond were present as Substitutes.



Declaration of Interests (Agenda Item 3)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.


No declarations were made.



Urgent Business (Agenda Item 4)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.





Non-Members wishing to address the Meeting (Agenda Item 5)

To note the names of any non-Members who wish to address the meeting.


Councillor Wassell (Leader of the Council) was in attendance.  Councillor Turner (Deputy Leader & Executive Member for Community & Environmental Services) had sent her apologies.



Local Joint Consultative Committee (Agenda Item 6)

To adopt the unconfirmed minutes of the Local Joint Consultative Committee meeting held on 4 December 2014.

Additional documents:


a)         Breckland Training Services Growth (Minute No 40/14)


The recommendation would be considered under Agenda Item 7.


b)         Policy Review Matrix (Minute No 43/14)


The Chairman of the LJCC said that the Committee had fought to get Health & Safety and the Policy Matrix updated for some time and he was pleased that HR were now carrying out a rolling programme of reviews. 


c)         Adoption


RESOLVED that the unconfirmed Minutes of the LJCC meeting held on 4 December 2014 be adopted.



Breckland Training Services Growth (Agenda Item 7) pdf icon PDF 80 KB

Report of the Director of Commissioning & Governance.


*In response to comments made by the LJCC an amended Proforma B has been requested and will be circulated when available.

Additional documents:


The Managing Director, Breckland Training Services (BTS) presented the report which recommended an increase in the staffing structure of BTS.  He explained the background to BTS which had been set up as an external training arm to generate income.  Targets had been set for the first three years and in year one all had been met and in many cases exceeded.


Year two had also been successful, but some targets had not been met in the October to October reporting period.  However, it was expected that they would be achieved by the end of the financial year.  Following an Audit recommendation future reporting would cover the financial year.


The biggest risk to the service was sustainability which was why approval to recruit an additional senior trainer and an apprentice was being sought.  The service was currently fully booked until March 2015 and had no capacity to take up other opportunities.


The Chairman noted that if Members wished to discuss the details in the Business Plan which were commercially sensitive, it would be necessary to go below the line.  Members agreed to that and the following resolution was proposed and approved.


RESOLVED that under Section 100(A) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.


The Managing Director, Breckland Training Services then gave further details of the current client list and the proposed restructure.  An amended Proforma B was still awaited.  It had been requested to clarify the income figures which did not match those in the report as re-charges for training received by South Holland were not included as income.


The Leader of the Council supported the proposals and endorsed the recommendation.  He said that BTS was held in high regard and had an opportunity to be visible locally and nationally to a wider audience.


Councillor Carter was concerned that an apprentice would need to be trained and that might nullify the effect of the extra post.  He asked if it would be possible to extend the business whilst providing that training.  He also asked if the increase in establishment was sufficient.


The Managing Director, BTS said that if the right person was recruited, which would be someone already studying a relevant course at College, they would be almost ready to start work immediately.  However, there would be a structure for the apprentice role to ensure growth.  With regard to whether the increase was sufficient he asked to be given six months to decide.  The proposed increase would certainly help in the short term, and an 18 month contract would reduce any risk.  In six months he would be in a better position to determine if more resources would be needed.


Councillor Goreham thought that Members should do all they could to support the growth and potential of the service which was clearly  ...  view the full minutes text for item 61.


New Remuneration Package (Agenda Item 8)

To receive a verbal update on progress.


The HR Business Partner introduced himself and advised Members that the HR Manager had not been able to attend and so no update was available.  However, March would mark the end of the first year of the new package and it would be possible to evaluate the impact of the amendments and update the Committee once the full cycle was completed.



Next Meeting (Agenda Item 9)

To note that the next meeting will be held on 4 February 2015 at 10.00am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting on 4 February 2015 were noted.