Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 75 KB

To confirm the minutes of the meeting held on 23 July 2014.


The Minutes of the meeting held on 23 July 2014 were confirmed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Councillors Skull and Steward.

Councillor R Richmond was present as Substitute for Councillor Skull.


Additional Resource Request (Agenda Item 6) pdf icon PDF 55 KB

Report of the Executive Director for Commissioning & Governance.

Additional documents:


The ICT/Customer Manager presented the report which sought approval for an increase in establishment for 12 months using money from the Brandon Lewis External Bid funding.


The Executive Director for Commissioning & Governance tabled copies of the Proforma B which set out the costings (copy attached).


Councillor Carter stressed the importance of recruiting someone with the right skill sets.


Councillor Bambridge asked how the post would fit in with the current set-up. He was advised that the successful candidate would be employed by Breckland and would liaise with South Holland and Norfolk County Council.  They would be responsible for managing projects linked to upgrading the Council’s IT which was work not covered by the NCC ICT contract.  The projects were critical to ensuring the Council’s communications and the upgrades would put the Council in a good position for the future. 


Councillor Borrett noted that the Council had known that upgrades would be needed and money should have been provided for that purpose.  The ICT/Customer Manager confirmed that unallocated ICT budget was available, but as the external funding bid had been successful it was proposed to use that money instead.


Councillor Williams was concerned that some of the benefits of the work might be felt by other partners of South Holland.  However, he acknowledged that the upgrades had to be done.  He asked for assurance that the licences required for the software would be carefully managed.


The ICT/Customer Manager advised that the money could have been passed to NCC for them to carry out the projects on the Council’s behalf, but by recruiting a directly employed project manager, the Council would have more control.


It was clarified that wherever the money had come from, an additional member of staff would have been required to manage the projects.  It was further confirmed that that requirement was not linked to the ICT/Customer Manager leaving the authority.


Councillor Bambridge asked about the Council’s commitment to DNA – which was something that Councillors had received a presentation on at an earlier Council meeting.  The Executive Director for Commissioning & Governance assured Members that no commitment had been made. 


Councillor Borrett agreed that it was very sensible to use the bid money.  However, he asked that the relevant Cabinet Member be informed that a saving of £25,620 had been made in the ICT budget.


The Chairman was the Executive Support Member for the Leader on ICT matters and Councillor Bambridge was ICT Champion.  They would ensure that the Leader was made aware of the saving.


RESOLVED that the use of funds from the Shared Management ICT External Bid Funding to recruit a part-time 12 month contract ICT Project Manager be approved.




New Remuneration Package (Agenda Item 7)

To receive a verbal update on progress.


The Chairman advised Members that there was currently nothing to report but an update would be given at the next meeting.



Next Meeting (Agenda Item 8)

To note that the next meeting will be held on 12 November 2014 at 10.00am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting on 12 November 2014 at 10.00am in the Norfolk Room, Conference Suite, Elizabeth House were noted.