Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 72 KB

To confirm the minutes of the meeting held on 11 June 2014.


The Minutes of the meeting held on 11 June 2014 were agreed as a correct record and signed by the Chairman.


Apologies (Agenda item 2)

To receive apologies for absence. 


Apologies for absence were received from S Matthews, B Borrett and R Goreham.


Declaration of Interests (Agenda item 3)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.


The Vice-Chairman, Councillor Carter declared an interest in agenda item 6 due to him being the Ward Member for the Weasenhams (Weasenham All Saints and Weasenham St Peter).  He had been involved in the discussions throughout the process both at Breckland Council and at the Parish Council meetings and therefore would not be voting on the recommendation and would only take part in the meeting if Members wished to ask questions of him.


Urgent Business (Agenda item 4)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Non-Members wishing to address the Meeting (Agenda item 5)

To note the names of any non-Members who wish to address the meeting.




Community Governance Review - Weasenham All Saints and Weasenham St Peter - Final Recommendations (Agenda item 6) pdf icon PDF 68 KB

Report of the Democratic Services Manager.


The Chairman welcomed Mr Fairchild to the meeting.  Mr Fairchild was a resident from Weasenham All Saints and the Parish Clerk to Weasenham St Peter and was in attendance to speak on this item.


The Legal Services Co-ordinator presented the report in the absence of the Electoral Services Manager, the report author.


Breckland Council was responsible for undertaking Community Governance Reviews under the terms of the Local Government and Public Involvement in Health Act 2007.  The purpose of a Community Governance Review was to provide a mechanism whereby the boundaries of areas serviced by Parish Councils and their related electoral arrangements (including provision of any parish council wards, and allocated number of parish councillors) could be amended where appropriate.


The General Purposes Committee at its meeting on 17 July 2013, gave approval for the Deputy Chief Executive to carry out such a review for Weasenham All Saints and Weasenham St Peter under the terms of the 2007 Act – to carry out a Community Governance Review with a view to merging the two Parish Councils to form one Parish Council for the two parish areas.


Terms of Reference setting out the initial proposals for a single parish council, had been published on 6th September 2013.  Consultation on the Terms of Reference took place from 6th September until 6th November 2013. Consultation letters had been delivered to all registered electors within the two Parishes together with the Parish Council Members, Ward Member and Norfolk County Council, and a total of 128 responses had been received.  The Council then published a notice on 7th February 2014 announcing the draft recommendations and this then commenced a further consultation period of 3 months until 8 May 2014 and a number of responses had been received mainly in relation to the name of the new Parish Council, ‘Weasenham’ Parish Council.  The law required the Council to complete the review within 12 months of publishing the Terms of Reference.  The Council therefore had until 5th September 2014 to make its final recommendation (12 months from the start of the initial consultation process).


Following consideration of the representations received, Breckland Council was seeking to make a ‘Reorganisation Order’ to the effect of merging the Parish Councils of Weasenham All Saints and Weasenham St Peter to form one Parish Council and that the membership of the Parish Council be made seven seats – four in 4 Weasenham All Saints and three in Weasenham St Peter.  The ‘Reorganisation Order’ would be effective from the date of the next scheduled Elections – Thursday 7 May 2015.


The options were highlighted.


Councillor Williams asked why there was an imbalance of 7 Members and felt that the Parish Council should have an even number membership.  The Legal Services Co-ordinator understood that all Parish Councils in the Breckland area were made up of odd number seats.  More importantly he pointed out that the seat allocations had been recommended by officers on the basis of Elector numbers (there being  ...  view the full minutes text for item 35.


New Remuneration Package (Standing Item) (Agenda item 7)

To receive a verbal update on progress.


The HR Business Partner was in attendance to present this item in the absence of the HR Manager.


The new Remuneration Package had been reviewed as a whole in 2013 and since then amendments to the package had been introduced from the start of the appraisal year, April 2014.  The scheme was going well and just a few comments had been received mainly in relation to budgetary constraints.


Councillor Williams asked if anyone had taken up the offer of extended leave.  Members were informed that no-one had as yet but this had been due to the new HR system being installed but this would be put in place accordingly.


Next Meeting (Agenda item 8)

To note that the next meeting will be held on Wednesday 1 October 2014 at 10am.


The arrangements for the next meeting on Wednesday, 1 October 2014 at 10.00am in the Norfolk Room were noted.