Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 67 KB

To confirm the minutes of the meeting held on 27 February 2013.


The Minutes of the meeting held on 27 February 2013 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Mr Bambridge (who was on other Council business), Mr Green and Mr Skull.


Assisted Car Purchase Scheme (Agenda Item 6) pdf icon PDF 110 KB

Report of the Assistant Director of Commissioning.

Additional documents:


The Assistant Director for Commissioning presented the report which sought approval for the reintroduction of the Assisted Car Purchase Scheme (ACPS).  The report included additional information and answers to questions that had been raised at the previous meeting.


When the decision had been taken to remove the Lease Car Scheme it had been agreed to look at reintroducing the ACPS to support essential car users. There were currently 87 essential car users employed by the Council.


In the initial report it had been proposed that eligibility should be restricted to essential car users, with the Corporate Management Team (CMT) having discretion to extend the Scheme to key posts for recruitment and retention purposes. 


The figures used in the scheme had been calculated to be comparable with similar schemes at neighbouring Local Authorities.  The maximum loan would be £10,000 over a maximum period of four years.  It was noted that administrative costs would be significantly less with the ACPS than with the Lease Car Scheme as after the initial set-up administration the loan payments would be automatically deducted from salary.


The proposed interest rate for the loans was base rate plus 1% divided by 2.   The HMRC rate was set at 4%.  If the loan was greater than £5,000 it became a taxable benefit with tax and National Insurance implications.  If the loan interest rate was set at 4% those contributions would not apply.


Members were therefore asked to consider if they wished the Scheme to charge 4% for the loans, thereby creating income for the Council and avoiding the tax and National Insurance issues. 


Councillor Borrett was pleased to see the budgeted costs as it had been impossible to make a decision on the information previously provided.  The Proforma B offered a range of costs which gave an opportunity to budget for them.  He asked if the likely take-up rate was known.


The Assistant Director for Commissioning said that was not known but was unlikely to be the maximum and more likely to be between 16 and 30.


The Payroll and Rewards Manager advised that the figures in the report had been taken from South Norfolk which was a Local Authority of a similar size.  Their take up was 16 people with an average loan of £4,000.


Councillor Borrett said he was keen to have the same rate as South Holland.


Councillor Williams noted that the 4% proposal had not been an option for the LJCC but he would have been in favour of it as it meant less impact on the Council.


The Assistant Director for Commissioning explained that the option had only been discussed over the last few days and that Unison had been informed and supported the proposal, although noting that it was less favourable to staff.


Councillor Steward sought clarification of what constituted an Essential Car User and it was explained that such staff had to have a car to carry out their duties, such as Planning and Environmental Health Officers who had to make  ...  view the full minutes text for item 19.


Next Meeting (Agenda Item 7)

To note that the next meeting will be held on Wednesday 17 April 2013 at 10.00am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting at 10.00am on Wednesday 17 April 2013 in the Norfolk Room, Elizabeth House, Dereham, were noted.