Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 68 KB

To confirm the minutes of the meeting held on 27 November 2013.


The Minutes of the meeting held on 27 November 2013 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Councillors T Carter and B Skull.  Councillor R Richmond was present as Substitute for Councillor Skull.


Adoption of a revised 'Procedures Policy' in relation to the Local Land & Property Gazetteer incorporating Street Naming & Numbering (Agenda Item 6) pdf icon PDF 84 KB

Report of the Assistant Director of Commissioning.

Additional documents:


The Public Protection Manager presented the report and the Policy which had been amended in response to comments made by Members at the previous meeting.


The main changes were itemised in the bullet points under paragraph 1.1 of the report.  One of the concerns raised had been in relation to the use of ‘The’ in place names and the Public Protection Manager pointed out that the final sentence of paragraph 2.4 of the Policy should have been removed.


Councillor Chapman-Allen was confused because she felt that removing ‘The’ would alter the meaning of some old English names such as The Pightle. 


Councillor Borrett agreed and asked for the justification behind the guidance not to use ‘The’.


The Public Protection Manager advised that the guidance came from concerns raised by the Emergency Services.  They had experienced problems when receiving directions during telephone calls from people in stressful situations.  That was the only reason that the Policy had proposed removing ‘The’ from future place names and road names.


Councillor Steward said there were many examples of place names with ‘The’ in across the District and she could not see why it should not be used.  The Public Protection Manager advised that it was not proposed to change existing names.  The proposal was just to avoid the use of ‘The’ in future names.


Councillor Clark thought it would be more confusing to have half and half and said uniformity was required across the District.


Councillor Stasiak thought it was overly bureaucratic.


Councillor Matthews asked about post codes on road name plates and it was explained that it was up to individual Councils whether they paid the additional amount to include post codes.  There was also the problem where some streets had more than one post code within the same road.


There was some further discussion about including an option in the process to determine whether the use of ‘The’ was sensible or not, but most Members felt that it would over complicate the procedure.


It was agreed unanimously that the use of ‘The’ should be allowed.


The Chairman then raised a question about changing the name of a building.  He was concerned that some properties had historic names and their significance could be lost.  Parishes were consulted on new names but not on changes.


The Public Protection Manager thought it would be very difficult to control and there had not been an issue previously.  The Parishes were only consulted on new street names, not building names.


Councillor Williams suggested that the Council’s Historic Buildings Officer should be consulted in such cases.


Councillor Borrett did not think the Council should control what people called their properties and was against any extension of powers.


The Chairman asked Members to review the list of Frequently Asked Questions listed at Appendix C to the report.  The list would be published on the website and would be amended and maintained as questions were raised by the public.


Members were all happy with the content of the list  ...  view the full minutes text for item 3.


Next Meeting (Agenda Item 7)

To note that the next meeting will be held on 19 February 2014 at 10.00am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting on 19 February 2014 were noted.