Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 89 KB

To confirm the minutes of the meeting held on 6 February 2017.


The Minutes of the meeting held on 6 February 2017 were agreed as a correct record and signed by the Chairman subject to a correction to the resolution at Minute No. 18/17(j) to read…in accordance to Policy DC03.


Apologies & Substitutes (Agenda item 2)

To receive apologies for absence.


An apology for absence was received from the Vice-Chairman, Councillor Sharpe; Councillor William Richmond was in attendance as his substitute.  An apology for absence was also received from Councillor Martin; Councillor Darby was in attendance as his substitute.




Declaration of Interest and of Representations Received (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



None declared.


Chairman's Announcements (Agenda item 4)


A temporary Vice-Chairman had to be nominated in the absence of Councillor Sharpe who was still unwell. It was proposed and seconded that Councillor Marion Chapman-Allen be appointed as Vice-Chairman for this meeting.


The running order of the meeting was announced and it was noted that the application for Dereham (Agenda item 7(a)) would be considered at 2pm.


Councillor Clarke had raised an item with the Chairman prior to the meeting in relation to whether Breckland Council held any Planning Committee meetings elsewhere in the District and if evening meetings had been considered.  Members were informed that meetings had occasionally been held elsewhere dependent on the subject matter (the Thetford Sustainable Urban Extension (SUE) was given as an example).  Alternative venues had been suggested, such as the Memorial Hall in Dereham and it was pointed out that the Council’s Conference Suite, particularly the Anglia Room, had been designed and set up purposely for meetings with all the necessary facilities and equipment.  In relation to evening meetings, Members were informed that trying to ‘slot in’ later meetings would not be suitable for Members and Officers of the Council due to their very busy schedule.    


Councillor Clarke thanked the Chairman for his response.


Requests to Defer Applications included in this Agenda (Agenda item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


Agenda item 7(b) (Dereham) had been deferred from the Agenda due the submission of a holding objection from the Highways Authority.  


Urgent Business (Agenda item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Deferred Applications (Agenda item 7) pdf icon PDF 45 KB

To consider applications deferred at previous meetings including some, but not all, of those shown on the attached Schedule of Deferred Applications.


Attention was drawn to the schedule of deferred applications particularly in relation to 3PL/2015/1045/O, land west of Etling View, Dereham.  Members were informed that the site visit had been postponed and another would be arranged in due course.  Further information on drainage issues had been received from Anglian Water and it was likely that the application would be brought back to Committee following the site visit.


Proposed Residential Development for up to 216 dwellings, landscaping, open space, parking & access, Land off Swanton Road, Dereham pdf icon PDF 7 KB

Additional documents:


The following representatives were in attendance to speak on the application:


·         Councillor Alison Webb, Ward Representative

·         Tony Needham and Sarah Simpson, Dereham Town Council

·         Roger Atterwill, Swanton Morley Parish Council

·         Philip Morton and Hilary Bushell, objectors

·         Geoff Armstrong, Applicant’s Agent


Dereham Members had received correspondence on this application.


Matt Ellis, Principal Planning Officer presented the application, the recommendation was one of approval.  Correspondence had been received from the National Planning Casework Unit (NPCU) which had been set up to manage planning decisions on behalf of the Secretary of State for The Department for Communities and Local Government (DCLG).


An indicative plan was shown.  The application site would be split into two parts, opposite one another and the proposed housing would utilise a new roundabout providing access to both sides of the site from Swanton Road.  If approved, the suggested conditions had been listed on page 27 of the report.


Councillor Webb, spoke against the application.  She pointed out that the Council had achieved a 5 year land supply but had not exhausted brownfield sites. If Members were mindful to approve the application, the traffic along Kings Road would be exacerbated and urged the Committee to wait until the Dereham Transport Study had been confirmed.  The Headmaster of Neatherd High School had written to the Leader expressing his concerns in relation to sewage which were causing serious problems to some of his pupils having to walk past or through raw sewage as the current infrastructure could not cope with all the development in the town.


Tony Needham, also objected to the application and had concerns about the impact this development would have on the Neatherd Moor and the inadequate road network.  He pointed out that the Town Council was not opposed to development but wanted development to happen in the right place.  This application was outside the Settlement Boundary and had received a huge level of objections and should not be supported.  Sarah Simpson drew attention to the significant concerns that she had with the transport assessment and to the fact that the modelling carried out was incorrect and she urged Members to refuse the application.


The objectors, one of which was a resident of Kings Road both expressed their concerns in relation to the negative impact that this development would have on the wildlife and the Neatherd Moor and the problems with wide vehicles and emergency vehicles having to mount the footpaths due to the lack of space along Kings Road.  These were problems that were happening now without the addition of this application.  Mr. Wood quoted a section from the National Planning Policy Framework in relation to sustainable development and pointed out that there were a number of proposed sites in Dereham that would be better suited.


Roger Atterwill drew attention to paragraph 6.3 of the Officers report which suggested that Anglian Water had a strategy in place for future development by 2019 which was, in his opinion, unrealistic given the cumulative effect and felt that Anglian Water  ...  view the full minutes text for item 2917a


Proposed Residential Development for a minimum of 291 dwellings, Link Roads, Open Space and Recreational Space - Land off Shipdham Road, Westfield Road and Westfield Lane pdf icon PDF 7 KB

Additional documents:


See Minute No. 27/17 above.


Warrens Lane, Attleborough - Change of use from agricultural to burial site and outline for 8 dwellings pdf icon PDF 31 KB

Additional documents:


Chris Hobson, Principal Planning Officer presented the hybrid application for a burial site and outline for 8 dwellings.  The application was contrary to Policies SS1 CP1, CP11 and DC02 and was therefore recommended for refusal. 


Jason Parker, the Applicant’s Agent pointed out that this proposal was for a much needed burial site and there were no other suitable sites available.  The housing element would allow the infrastructure for the proposed visibility splays and the off-site highway improvements; including the provision of a footway.  The scheme had been reduced from 16 dwellings to 8 and had originally been recommended for approval but now was being recommended for refusal solely due to the Council’s five year land supply.


Sarah Simpson, a Highways consultant for Create Consulting, was in attendance to answer questions and advised that the Highways objections had been ratified and the proposed improvements to widen and resurface Warrens Lane and provide a new footpath would be significantly better than the current arrangements.


Mr Wood, an objector to the application and a resident within Warrens Lane hoped that Members would support the recommendation of refusal on the grounds of highway safety.  He felt that if Members were mindful to approve the application the access should be moved to north-east side of the site.


The Chairman of Attleborough Town Council, Mr Jeremy Burton, pointed out that the Town Council had passed and approved this application on a number of occasions and nothing had changed since the previous application that had been recommended for approval at the Planning Committee meeting on 6 February 2017.  Cemetery provision was urgently required in Attleborough and following an extensive search no suitable sites were available.  The site in question was over 5.5 acres and 5 of which would be used purely for burial ground that would last for many years.


The Chairman of the Planning Committee had received emails from Councillor Ashby and Councillor Oliver raising concerns from residents in relation to highway issues.


In response to a question as to whether any site investigations had been carried out, Members were informed that the site had been classed as suitable for burial land.  Given the amount of dwellings proposed, Councillor Chapman-Allen asked if there would be enough money from the development to carry out the highway improvements.  Mr Parker advised that the improvements had been costed and were viable.  Mr Regetti, the Applicant pointed out that the road widening would be funded by the burial land being purchased by the Town Council.  The Legal Advisor suggested that the best way forward would be for the applicant to enter into a S106 Agreement to secure the provision of the burial site and the majority of dwellings.  Councillor Joel asked if the road would be built before the houses.  In response, the Legal Advisor advised that this would be a matter of negotiation to be safeguarded in the Section 106 Agreement and clarified that the road improvements and the burial ground should precede the occupation of the dwellings.  ...  view the full minutes text for item 2917c


Schedule of Planning Applications (Agenda item 8) pdf icon PDF 11 KB

To consider the Schedule of Planning Applications:


Item No



Page No


CCL Holdings Ltd




CCL Holdings




CCL Holdings




Mr Peter Dodd




EW Becker & Son Properties Ltd




Mr & Mrs Miller




Glavenhill Strategic Land (Number 9) Ltd




Mr & Mrs M Dye




Mr Adam Riley




Breckland Council




Additional documents:


a.    Item 1 – Kenninghall: Green Farm, Edge Green: Silo and mixer extension to West of Mill: Applicant: CCL Holdings Ltd: Reference 3PL/2016/0319/F (retrospective)


Members were informed that further information had been submitted by Jay Meheta, the Applicant’s Agent in support of the application.


Simon Wood, the Interim Business Manager Capita, advised that retrospective permission was sought for the three applications listed.  Each application would be voted on separately but would be looked at as a whole.  The key issues were highlighted. 


The Applicant’s Agent was in attendance.  He explained that since 2012 the applicant had worked tirelessly to regularise the development and its uses at the site and had cooperated fully with the Council in terms of submitting applications at considerable cost and expense.  It was noted that the applicant had also voluntarily submitted an Environmental Statement even though it had not been considered necessary.  Traffic movements would not increase and he urged the Committee to approve these applications.


Councillor Chapman-Allen, the Ward Member, had received an email from Kenninghall Parish Council who had welcomed the news to regularise the unregulated activities.  However, activity had intensified and the size of the HGV vehicles had increased and the rising frequency of their movements had deteriorated Heath Road and the drainage was in a very poor state. 


It was noted that a number of conditions that had been suggested by the Parish Council were being complied with.


Approved, as recommended.


b.    Item 2 – Kenninghall: Green Farm, Edge Green: Construction, retention & continued use of shelter, weighbridge, loading bays, bins, electricity/switchgear steel shed & workshop extension: Applicant: CCL Holdings Ltd: Reference: 3PL/2016/0320/F (retrospective)


Approved, as recommended.


c.    Item 3 – Kenninghall: Green Farm, Edge Green: Underground storage tanks: Reference: 3PL/2016/0321/F (retrospective)


Approved, as recommended.


Councillor Chapman-Allen thanked the new owners for working with the Parish Council.


d.    Item 4 – Shipdham: D D Dodd & Sons, Chapel Street: Demolition of old Public House, central garage and retail units, erection of convenience store, retail units and flats: Applicant: Mr Peter Dodd: Reference: 3Pl/2016/0655/F


Matthew Ellis, Principal Planning Officer presented the application.


The Ward Representatives, Councillor Turner and Councillor Hewett were in attendance to speak on the application.  Mr Hinchliffe, and objector, Mr Fawcett, Chairman of Shipdham Parish Council and Erica Whettingsteel, the Applicant’s Agent were also in attendance.


An indicative site plan, location plans together with photographs were shown and it was noted that planning consent for an access to be constructed in the position proposed had already been granted under application reference 3PL/2014/1005.


Many objections had been received to the proposals on the basis that it included a convenience store which would compete with the existing shops and post office within the village.


Mr Hinchliffe raised concerns in relation to the entrance and egress from the proposed development site taking into account the potential for further development behind the site as well as the old school field opposite that Breckland Council owned that could also be developed and felt that the addition  ...  view the full minutes text for item 3017.


Applications determined by the Executive Director of Place (Agenda item 9) pdf icon PDF 36 KB

Report of the Executive Director of Place.


Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.




Appeals Decisions (for information) (Agenda item 10) pdf icon PDF 45 KB