Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 140 KB

To confirm the minutes of the meeting held on 12 December 2016.


The Minutes of the meeting held on 12 December 2016 were confirmed as a correct record and signed by the Chairman.


Apologies & Substitutes (Agenda item 2)

To receive apologies for absence.




Declaration of Interest and of Representations Received (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



Agenda item 9 – Schedule of Applications


Schedule Item 2 (Saham Toney) - Councillor Bowes declared that she would not be taking part in the discussion and would abstain from voting on this application as she had an interest in the locality itself.


Schedule item 4 (Sporle) - Councillor Wilkinson asked to speak on this application as the Ward Representative and not as a Planning Committee Member following which he took no further part in the discussion and left the room and therefore did not vote on the matter.




Chairman's Announcements (Agenda item 4)


There was a need for a further site visit in Billingford.  The suggested dates were either Wednesday, 1 February or Thursday, 2 February 2017.  Members were encouraged to attend and to contact Mike Brennan with their preferred date. 


It was noted that Members would have to make their own travel arrangements.


On another matter, Chris Curtis, the Enforcement Officer would be providing the Committee with an update at the next Planning meeting on 6 February 2017.    Members were asked to make contact with the said Officer prior to the meeting if they had any enforcement issues within their Ward.


Requests to Defer Applications included in this Agenda (Agenda item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.




Urgent Business (Agenda item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Local Plan Update (Standing Item) (Agenda item 7)

To receive an update. 


There was nothing to report this time; however, if Members had any questions the Chairman suggested that they contact the Planning Policy Team direct.  He further suggested that this item be removed from the agenda and reported on a bi-monthly basis.


Councillor Claussen mentioned the email that all Planning Committee Members had received from Chris Parsons of Parsons and Whittley challenging the Council’s five year housing land supply and felt that further advice was needed on this matter.  He also mentioned the Dereham Transport Study that he felt should be changed as a matter of urgency to incorporate those settlements that would be affected by the increase in development.  The Chairman assured Members that if they preferred to have a Local Plan update at every Planning Committee this could be accommodated.


Councillor Claussen felt that it deserved to be minuted that the Council did have a robust 5 year housing land supply and that this important information and the implications of it be circulated to a wider audience.  It was suggested and agreed that the response that was sent to Parsons be emailed to Members for information.


The Interim Business Manager pointed out that now the Council had this five year housing land supply it would, no doubt, be challenged and agreed with the suggestion that this information needed to be disseminated.  Councillor Clarke echoed the comments made as the five year housing land supply did change the landscape going forward and he welcomed what had been said.


Councillor Bambridge, the Executive Member for Growth mentioned that a Local Plan Working Group meeting had recently been arranged to be held on Friday, 3 February 2017 at 10.00am in the Anglia Room and all Members were invited to attend.




Deferred Applications (Agenda item 8) pdf icon PDF 46 KB

To consider applications deferred at previous meetings including some, but not all, of those shown on the attached Schedule of Deferred Applications.


Councillor Duigan asked for an update on the three deferred applications for Dereham as according to the schedule all had been expected to return in the autumn of 2016 and all could have a significant effect on the Local Plan and the housing quota to date.


The Operations & Contract Manager would inform Members accordingly.


Schedule of Planning Applications (Agenda item 9) pdf icon PDF 174 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Mr Robin Green




Mr E Buscall

Saham Toney



Mr Alan Boswell




Mr & Mrs D Russell




Mr F Massingham




David Marshall




Additional documents:


a.    Item 1 – Dereham: Rear of Greenfields Road: Residential development of 48 dwellings: Applicant: Mr Robin Green: Reference: 3PL/2016/0952/O


Simon Wood, the Interim Business Manager presented the outline application.  Whilst permission was being sought for access only with all other matters reserved, indicative drawings had been submitted showing the 48 dwellings together with roads and public space.  If Members were mindful to approve the application, the noise condition would be amended to take on board the bund and other appropriate measures would be put in place.  He reassured the Committee that noise issues would be treated seriously.


Additional correspondence had since been received since the publication of the agenda including one letter from a resident who lived close to the proposal.


The recommendation was one of approval.


Mr Robin Green the applicant was in attendance and stated that the number of dwellings as first proposed had been much higher but following discussions with Nick Moys, a former Principal Planning Officer (Capita), the numbers had been reduced to 48.


The Chairman read aloud extracts from a letter received from Councillor Webb, a Ward Member for Dereham who was dismayed to see yet another application being put forward for a substantial number of houses in Dereham without appropriate infrastructure in place and was; therefore, asking for it to be refused.


The Interim Business Manager advised that infrastructure were issues that the Council had difficulty with and could therefore be approached by way of a Grampian condition to prevent the start of development until the appropriate infrastructure was in place.


Councillor Clarke, also a Ward Member for Dereham, asked if a response from NHS England was required; the access to the site also needed to be confirmed.


Members were informed that the access would be off Greenfields Road by way of Norwich Road.  As far as the former question was concerned, it was noted that it was at the choice of NHS England as to whether they responded or not and as the threshold for a response was 50 units this proposal was for less.  Councillor Clarke did not discount anything that Councillor Webb had said but Dereham Town Council had met with Anglian Water to which their response was that it was a growth strategy situation which was on-going.  Councillor Duigan asked the applicant if he had made any contact with Anglian Water.  Mr Green said that he had contacted Anglian Water a number of years ago and had been told that a total of 900 dwellings on the Greenfields Estate would be diverted to the Mattishall Treatment Plant but had as yet done nothing.


It was agreed that the Grampian condition should be included in the decision notice.


Councillor Claussen pointed out that the latest District Valuer’s methodology did not provide him with much confidence.  The Interim Business Manager explained that this was a service that the Council paid for but the wording could be slightly better.  This was a greenfield site and he had no issue with the District  ...  view the full minutes text for item 9.


Applications determined by the Executive Director of Place (Agenda item 10) pdf icon PDF 58 KB

Report of the Executive Director of Place.


Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.