Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 138 KB

To confirm the minutes of the meeting held on 14 November 2016.


The Minutes of the meeting held on 14 November 2016 were confirmed as a correct record and signed by the Chairman.


Apologies & Substitutes (Agenda item 2)

To receive apologies for absence.


An apology for absence was received from Councillor Bowes; Councillor Darby was in attendance as her substitute.


Declaration of Interest and of Representations Received (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



Agenda item 10 – Schedule of Applications


Schedule Item 2 (South Lopham) - Councillor Marion Chapman-Allen declared that she would not take part in the discussion and would abstain from voting as the applicants had consulted her about their application on a number of occasions.


Schedule Item 5 (North Elmham) – Councillor Martin had received direct representation.


Schedule item 7 (Dereham) – Councillor Duigan had received direct representation and also declared an interest by virtue of him being a Member of Dereham Town Council.  Councillor Claussen declared an interest as he shopped at the premises.


Chairman's Announcements (Agenda item 4)


The Chairman mentioned a competition for building design excellence that the Planning Committee used to do and felt it was time to rebirth these awards and congratulate various bodies for their good work. 


The Chairman, together with the Operations & Contracts Manager, Mike Brennan and Nick Moys, the former Senior Principal Planning Officer, had travelled round the District visiting various buildings and sites and had settled on two categories.  The first category was awarded to Parson & Whitley Ltd for the best individual dwelling design; a private single story dwelling built in the back garden of Lime Tree House in Swaffham and built to passivhaus standards.  The Chairman had been overwhelmed by the design and the cost effectiveness of the build. 


The second category was awarded to Reese Prior Architects in Thetford in association with Haverbury Housing for a conversion of what was previously an old train workshop.  The Chairman had been very pleased to see an old building retained and not demolished.  


Councillor Bambridge, Executive Member for Growth was in attendance to present the awards to Chris Parsons of Parson & Whitley Ltd and Kate Wilde of Haverbury Housing and congratulated them both.



Requests to Defer Applications included in this Agenda (Agenda item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


Item 9(a) (pages 53-55) for Warren’s Lane, Attleborough had been deferred in respect of the changes to the 5 year land supply.


Urgent Business (Agenda item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Local Plan Update (Standing Item) (Agenda item 7) pdf icon PDF 79 KB

To receive an update. 


The Senior Planning Policy Officer advised that a Local Plan Working Group meeting had been arranged on Wednesday, 14 December at 2pm in Watton.


Work was continuing to progress on a number of key pieces of evidence based work including:


·         Infrastructure Delivery Plan

·         Housing and Economic Land Availability Assessment

·         Plan Wide Viability Assessment


Speaking as a Twin Hatter, Councillor Clarke wanted to know more about what was happening with the Dereham Transport Study and asked what the Planning Policy Team was planning to do with the Study and if there was any update on the roundabout.  Members were informed that discussions were still on-going.  The Interim Business Manager, Capita assured Members that active discussions were taking place with Norfolk County Council to try and mitigate the impact of the number of major planning applications in Dereham.  A report would be brought to the Planning Committee in due course.  Councillor Clarke assumed that Dereham Town Council would be kept well informed of any progress.


Councillor Claussen pointed out the original Transport Study had been carried out before all these major applications were submitted and would have a significant impact on surrounding villages and therefore should be bolted on to the discussion.  He also pointed out that he had not seen any mention of the Local Service Centres on the agenda for the forthcoming meeting on Wednesday and asked whether these would be discussed.  In response to the latter, the Senior Planning Policy Officer advised that there were recommendations in the report requesting further work on Local Service Centre status.  Councillor Claussen urged the Planning Policy Team to work with Yaxham Parish Council as they had done a great deal of work on this matter.





2016 Mid-year Statement of Five Year Housing Land Supply (Agenda item 8) pdf icon PDF 25 KB

Report of the Executive Director for Commercialisation.

Additional documents:


Members were reminded that the 2016 Five Year Housing Land Supply Statement was last discussed at the Planning Committee meeting in July and that this was the six month update as agreed at that meeting.


The Five Year Housing Land Supply was a comparison of the anticipated supply of new dwellings, against the number of new dwellings that were required to be built in Breckland (known as the housing requirement).  The housing figure was a starting point for the five year land supply and the emerging Objectively Assessed Need (OAN) target from the Strategic Market Assessment (SHMA) was considered to present a more robust up-to-date position and the figure for this was 597 dwellings per year between 2012 and 2036.The Five Year Land Supply Statement presented two calculations using both the Local Plan figure and the OAN figure.  The Breckland calculation incorporated a 20% buffer and made allowance for undelivered units.  Two separate calculations using two different approaches to making up the shortfall in undelivered units had been used and were known as the ‘Sedgefield’ approach, recommended by the Planning Practice Guidance (PPG), where the shortfall was made up in the next five years, and the Liverpool approach, where undelivered units were made up over the remainder of the Plan period.  It was recommended that Breckland Council took the latter.


Breckland Council could demonstrate a 5.6 year land supply using this approach which was really good news for the District.  Housing Policies were now up to date and some sites may need to be released early.


The Vice-Chairman, Councillor Sharpe asked who determined this independently from the Council.  The Senior Planning Policy Officer explained that this work had been undertaken by various Officers in Capita and would be adopted but would most likely go to Appeal so the evidence to back this up was very important.  Councillor Sharpe mentioned the number of applications under Appeal.  The Interim Business Manager, Capita, agreed that there were a number of Appeals all of which had been determined prior to the Council having a five year land supply. 


Councillor Clarke felt that it was helpful to have a land supply that was up to date but asked about the change in balance to the housing provision in relation to the allocations from Thetford and Attleborough to other towns.  Members were informed that the Planning Policy Team was reasonably confident in having the hybrid Attleborough application being submitted as well as the early part of the Thetford application which would assist with the trajectory.  The need for a ‘top-up’ would continue.  Councillor Darby felt that the outlook for the build out projections was incredibly optimistic.  Councillor Joel felt that now the Council had this five year land supply what would happen if an application was submitted outside the Settlement Boundary.  The Interim Business Manager, Capita stated that policies could now be given full weight but there would still be occasions when applications had to be considered on a case by case basis and there may  ...  view the full minutes text for item 157.


Deferred Applications (Agenda item 9) pdf icon PDF 45 KB

To consider applications deferred at previous meetings including some, but not all, of those shown on the attached Schedule of Deferred Applications.


ATTLEBOROUGH: Warrens Lane: Change of use from agricultural to burial site and outline for 8 dwellings:Applicant: Righetti:Reference: 3PL/2016/0486/H pdf icon PDF 26 KB


This application had been deferred in respect of the recent five year housing land supply.  A stronger case would be brought forward to the Committee in due course.


NORTH ELMHAM: 1 Mews Court, Larwood Close: Erection of two storey side extension: Applicant: Mr A Ferrari & Ms Williamson: Reference: 3PL/2016/1282/HOU pdf icon PDF 50 KB


It was noted that this application was for land to the North of Eastgate Street, North Elmham, the applicant being The Garrod Partnership, Reference: 3PL/2016/0848/F and not 1 Mews Court, Shipdham for Mr A Ferrari and Ms Williamson, Reference: 3PL/2016/1282/HOU.  The supplementary agenda that had been published soon after the main agenda had highlighted this error.


See Minute No. 159/16(e) below.


Schedule of Planning Applications (Agenda item 10) pdf icon PDF 293 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Miss Julia Frere


58 – 62


Impala Developments Ltd


63 – 71


Lynford Hall Hotel Ltd


72 – 88


Mr & Mrs Green-Armytage


89 – 94


The Garrod Partnership Ltd


95 – 103


Mr Neil Alston


104 – 110


Mr Darren Pegrum C C Wells of Norfolk


111 – 116


Mr Chris Palmer


117 – 122


Mr Dean Osbon


123 – 134


Mr A Ferrari & Ms Williamson


135 - 139



a.    Item 1 – Carbrooke: Littleton Stud Farm, Caudle Springs: Erection of bungalow and removal of buildings: Applicant: Miss Julia Frere: Reference: 3PL/2015/1107/F


Matt Ellis, the Senior Planning Officer (Capita), presented the application.  The proposed single storey dwelling would be for the applicant and her severely disabled daughter and would enable them to remain in the locality where they have lived for many years.  The site location, photographs and the key issues were highlighted.


Mr Cutting, the applicant’s agent explained that both mother and daughter had to vacate their run down house and having lived on the site the Policies, in his opinion, were irrelevant.  Councillor Rogers, the Ward Member, who was not in attendance, was in full support of the application.  The Chairman read aloud the letter from the Ward Member.  Councillor Clarke said that he judged each application on its merits and was minded to support the application.  Councillor Claussen agreed as the sustainability issues should not be taken into account.


Approved, contrary to the recommendation on the grounds that the character and appearance of the rural area and the sustainability issues would not be harmed and the proposal would result in the tidying up of a rather unattractive site.


b.    Item 2 – South Lopham: Willow Brae, The Street: Demolition of existing property and erection of 2 dwellings and garages:  Applicant: Impala Developments Ltd: Reference: 3PL/2016/0500/F


Councillor Marion Chapman-Allen took no part in the discussion or voted on this application (see Minute No. 152/16 above).


Simon Wood, the Interim Business Manager (Capita) presented the application which had originally been for three dwellings but had since been reduced to two.  Site plans, photographs, the design and the key issues were highlighted.


Mr Barbuk, the applicant’s agent informed the Committee that he had worked extensively with Officers to modify the scheme.  He pointed out that the existing dwelling was in a poor state of repair and was badly situated and the proposal would significantly address the road safety and visual amenity issues. 


Councillor Brame could not see anywhere in the conditions in relation to roofing.  Members were informed that all materials would have to be approved.  Councillor Claussen mentioned the access and it was noted that the Highway Authority had raised no objections to the proposal as the increase of just one dwelling was considered to be acceptable, subject to conditions.


Approved, as recommended.

c.    Item 3 – Lynford: Lynford Hall Park, Lynford Road: Construction of 68 holiday lodges together with reception building and associated parking: Applicant: Lynford Hall Hotel Ltd: Reference: 3PL/2016/0631/F


The Senior Planning Officer (Capita) presented the application.  The location plan, photographs and the site layout plan were highlighted.  It was noted that the trees on the site would not be removed and the proposal was considered to be acceptable.


Erica Whettingsteel, the applicant’s agent was in attendance and pointed out that this application had been significantly reduced as the original proposal had been for 107 lodges.  She explained the events that  ...  view the full minutes text for item 159.


Applications determined by the Executive Director of Place (Agenda item 11) pdf icon PDF 54 KB

Report of the Executive Director of Place.


Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.




It was further noted that an enforcement update would be brought to the Planning Committee in January 2017.


Supplementary Agenda (Agenda item 12) pdf icon PDF 55 KB

Additional information.


The contents of the supplementary agenda were noted.