Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 118 KB

To confirm the minutes of the meeting held on 19 September 2016.


The Minutes of the meeting held on 19 September 2016 were confirmed as a correct record and signed by the Chairman.



Apologies & Substitutes (Agenda item 2)

To receive apologies for absence.


Apologies for absence were received from Councillors Bowes and Newton.  Councillors Darby and Hollis were present as their substitutes.



Declaration of Interest and of Representations Received (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



Agenda Item 9 – Schedule of Planning Applications


Schedule Item 1 (Scoulton) – All Members had received direct representation.


Schedule items 2 and 4 (Mattishall) - Councillor Claussen declared an interest in these applications for the reason that he knew the applicant.


Schedule item 9 (Old Buckenham) - Councillor Joel declared an interest as he knew of the applicant.



Chairman's Announcements (Agenda item 4)


Two planning applications had been inadvertently omitted from the Agenda and had been added to the supplementary agenda:


Agenda item 9: Schedule of Planning Applications


1.    Schedule item 8 – Garvestone (3PL/2016/0972/VAR)

2.    Schedule item 9 – Old Buckenham (3PL/2016/0987/0)



Requests to Defer Applications included in this Agenda (Agenda item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


Agenda Item 9, Schedule Item 7 (Attleborough) had been deferred from the Agenda for further information.



Urgent Business (Agenda item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.





Local Plan Update (Standing Item) (Agenda item 7) pdf icon PDF 80 KB

To receive an update. 


The Senior Planning Policy Officer informed Members that the consultation had been running for 4 weeks since 19 September 2016 and would close on 31 October 2016.  The consultation had been very good thus far and there was still plenty of time for further comments to be submitted.


Eight events had already taken place - Watton was taking place today which left six remaining.  Once the consultation had closed, all comments would be considered and discussed by the Local Plan Working Group.  In the interim, the Planning Policy Team was working on a number of key pieces of work including the Infrastructure Delivery Plan.


Councillor Clarke said that he had attended one of the events and felt that it would be useful to see sight of attendance records.  He had noticed comments from the Highways Authority and encouraged Members to take note of the Transport Plan and asked if there had been any dates set for the Local Plan Working Group meetings.  The Senior Planning Policy Officer advised that no dates had been set as yet and as far as the Highways comments were concerned, the Team was in continuous dialogue with them.  Referring to the first point made in relation to attendance, an internal record was being kept together with the issues raised.


Councillor Duigan wanted to know if there were any dates available for matters in relation to the infrastructure issues.  Members were informed that this would also go to the Local Plan Working Group meetings as such matters had to be put in place in the pre-submission period.  Councillor Claussen felt that the dates and the information that would be included in the documentation was very important as previously, the information presented at the Local Plan Working Group meetings was, in his opinion, very out of date and felt that there should be caveats attached.  He pointed out that Breckland Council, as the Planning Authority should be aware of what these bodies/organisations were basing their findings on and implored the Planning Policy Team to allow Members to have much more data, dates and evidence.  He asked the Team if it was confident that the background data was up to date.  Simon Wood, the Interim Business Manager (Capita) assured the Committee that a great deal of consultation was being had with all concerned with greater focus on the consultation sites.   Rigorous checks would be carried out on receipt of the consultation responses.


The Chairman pointed out that as far as Dereham was concerned, traffic issues were at the top of the agenda so should not be missed.



Deferred Applications (Agenda item 8) pdf icon PDF 43 KB

To consider applications deferred at previous meetings including some, but not all, of those shown on the attached Schedule of Deferred Applications.


Councillor Clarke asked if there was any update on the Dumpling Green and Etling Green applications.  Mike Brennan, the Operations and Contract Manager advised that in relation to the latter, discussions had taken place with Anglia Water and Taylor Wimpey and Dumpling Green was a moveable feast and no dates could be put on any of them at the moment.



Schedule of Planning Applications (Agenda item 9) pdf icon PDF 12 MB

To consider the Schedule of Planning Applications:


Item No



Page No


Thornalley Funeral Services Ltd




Mr Edward Bales




Mr Dean Barham




Mr Adrian Stubbs




Mr Allan Lynn




Mr Roy Dunthorne









Additional documents:


RESOLVED that the applications be determined as follows:


a.         Item 1 – SCOULTON: Land at Norwich Road: Erect new crematorium, car park, access road, ancillary buildings and gardens of remembrance: Applicant: Thornalley Funeral Services Ltd: Reference: 3PL/2014/1204/F


Nick Moys, the Principal Planning Officer (Capita) presented this item and started his presentation by drawing Members’ particular attention to the background information on page 18 of the report.  This was the third time this application had been presented to the Planning Committee and was identical to what had been presented previously apart from minor variations to the design.


The application had been formally re-advertised and formally re-consulted upon.


The details of the proposed scheme were highlighted, including the minor   changes to the elevations and the removal of the roof lights. The presentation slides showed the location of the site; the site in relation to nearby settlements; photographs of the access; proposed layout; and an illustration. Mr. Moys explained that the illustration of the proposed development did not reflect the amended site layout, as the building and car park was to be located further towards the west. Mr. Moys explained that the illustration was useful to show the general arrangement of the proposed development.


The planning issues pertaining to the application had been clearly set out on page 24 onwards of the officer’s report. Mr. Moys drew Members’ particular attention to paragraphs 60 and 61 of the report that referred to the location, the requirements of the Cremation Act 1902 and the relevance of ‘The Siting and Planning of Crematoria’ (DoE, 1978) Government guidance. 


For the purpose of paragraph (a) of Policy DC7, a review of existing and proposed employment land in the District had been undertaken, and no other suitable sites or locations had been identified as a result of this review.  Additionally, and according to the applicant’s planning statement, the applicant had undertaken a separate assessment of a number of other brownfield sites in Deopham, Watton and Dereham and a range of greenfield sites near Thickthorn, Hethersett, Attleborough, Great Ellingham, Rocklands, Cranworth and two others in Scoulton.  None of these sites were found to be suitable, mostly due to not meeting the requirements as set out in the Cremation Act 1902 and relevant Government guidance. Mr. Moys explained that because the applicant’s assessment was not required under policy DC7, no weight should be attached to it.


This proposal would help to address the need for a crematorium in Breckland, as existing facilities were located in Norwich, Kings Lynn and Bury St Edmunds.


The impact on the character and appearance of the location under paragraphs 76 to 83 of the report was highlighted.  Members were informed that overall, the extensive landscaping proposed would mitigate any landscape issues.


Transport and highway safety and the effects on residential amenity under paragraphs 84 to 93 and 94 to 97 were also highlighted.  It was noted that careful consideration had been given to this application by the Highways Authority and as this section of the B1108  ...  view the full minutes text for item 136.


Applications determined by the Executive Director of Place (Agenda item 10) pdf icon PDF 52 KB

Report of the Executive Director of Place.


Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.





Appeal Decisions (For Information) (Agenda item 11) pdf icon PDF 8 KB