Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 87 KB

To confirm the minutes of the meeting held on 21 September 2009.


The minutes of the meeting held on 21 September 2009 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda Item 2)

To receive apologies for absence.


Apologies for absence were received from Cllr C Bowes and Mr S Rogers.


Declaration of Interest and of Representations Received (Agenda Item 3)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.  The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


Members and Officers were asked to declare any interest at the time the applications were introduced.


It was noted that all Members of the Committee had received direct representation concerning Schedule Item 2 (Colkirk), Schedule Item 3 (Caston) and Schedule Item 5 (Garvestone).


Mr P Duigan and Mr M Fanthorpe declared a Personal and Prejudicial interest in Schedule Item 1 (Dereham) by virtue of being members of Dereham Town Council.


Mr B Borrett declared a Personal and Prejudicial interest in Schedule Item 2 (Colkirk) by virtue of a relative owning adjacent land; and in Schedule Item 6 (Hoe) by virtue of living in the vicinity.


Chairman's Announcements (Agenda Item 4)


The Chairman reminded Members of the bus tour which would take place on Friday 16 October 2009, leaving promptly at 09.30am from the Elizabeth House car park.


Requests to Defer Applications included in this Agenda (Agenda Item 5) pdf icon PDF 40 KB

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


The application at Schedule Item 7 (Gressenhall) had been withdrawn.


Urgent Business (Agenda Item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.


The Chairman had accepted an Urgent Item of business which had been published as a supplement to the main agenda.  This item was Confidential and would be discussed at the end of the meeting.



Local Development Framework (Agenda Item 7)

To receive an update. 


The Principal Planning Policy Officer advised Members that the Inspector’s Report had been received and would be publicly released in the week beginning 19 October 2009.


He intended to take the final version of the Core Strategy Document to Council on 17 December 2009 for adoption.


The Site Specifics Task & Finish Group had met on 22 September 2009 to discuss Watton and Harling.  The next meeting would be on 14 October when Swaffham and Narborough would be discussed and then on 3 November when Dereham, Shipdham and Swanton Morley would be considered.  


The dates for the meetings to consider rural Settlement Boundaries were being finalised.


Schedule of Planning Applications (Agenda Item 9) pdf icon PDF 288 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Dereham Town Council




Fleur Developments Limited








Flagship Housing Group Ltd




Mr A Worby




Mr N Hubbard




Mr S Wood




Mr P Claussen






The Chairman left the meeting at 12.15pm and Mr Wilkin took the Chair for Schedule Items 1 (Dereham) and 3 (Caston) and the Agenda Items 10, 11, 6a and 6b.


RESOLVED that the applications be determined as follows:


(a)       Item 1: Dereham: Toftwood Recreation Ground, Recreation Road, Toftwood: Use of portacabin for changing rooms and storage (temporary permission lapsed) for Dereham Town Council: 3PL/2009/0112/F


Mr Duigan and Mr Fanthorpe declared a personal and prejudicial interest in this item and left the room whilst it was discussed.


This application sought the retention of a portacabin used by the local football teams for changing room and storage facilities.  The building had been in its current position for a number of years.  The Town Council were taking over the Open Space and had submitted the application to regularise the use of the portacabin.


Mr Needham, Town Council Clerk, told Members that the building had been there for 20 years and had caused no problems.  The football club was well supported and needed the facilities provided by the portacabin.


Approved, as recommended.


(b)       Item 2: Colkirk: Meadow View, Meadow View Drive: Residential development of 4 No houses with garages for Fleur Developments Limited: 3PL/2009/0576/O


Mr Borrett declared a personal and prejudicial interest in this item and left the room whilst it was discussed.


This outline application for four dwellings and garages was on a site that formed part of the rear garden of Meadow View, a large detached house.  Access would be from Conference Way and Bramley Drive, both un-adopted roads.


Only access and scale were to be considered.  An indicative layout had been provided which demonstrated that there was sufficient room for four two-storey dwellings with detached double garages, together with an access drive and turning head.


The indicative layout followed the line of development on Conference Way and Officers considered that the proposal was in keeping with the scale and character of the area.  Other matters, such as amenity, could be dealt with at Reserved Matters stage.


There were surface water drainage problems in the area and local residents were concerned that any additional development would exacerbate this.  However, the applicants were in negotiations with Persimmon Homes for rights of access to the site and in exchange were proposing to provide on-site drainage for surface water from Conference Way and Bramley Drive (which would enable them to be adopted) as well as for the new houses.  As this was outside the scope of the application Members were advised that this could only be considered as a ‘bonus’ if agreed.  Officers were satisfied that on-site drainage for the houses could be dealt with by condition.


Mr Barron, for the Parish Council, showed a plan of the local sewage system in Conference Way which he described as ‘chaotic’.  It became blocked about twice a year leading to localised flooding.  This problem was aggravated by the failure of the surface water, soak-aways  ...  view the full minutes text for item 160.


Applications determined by the Deputy Chief Executive (Agenda Item 10) pdf icon PDF 84 KB

Report of the Development Services Manager.


This item was noted.


Applications Determined by Norfolk County Council (Agenda Item 11)

3CM/2009/0022/F: Attleborough: Attleborough High School, Norwich Road: Standing of five bay double mobile classroom unit with ramp and steps to accesses and concrete slab pathway for The Director of Children’s Services.

Decision: Conditional Approval


This item was noted.


Exclusion of Press and Public (Agenda Item 6a)


RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraphs 5 and 6 of Schedule 12A to the Act.



Urgent Business (Agenda Item 6b)


The Principal Planning Officer (Major Projects) advised Members that negotiations had been taking place in relation to the terms of a Section 106 Agreement.


Due to current market conditions an amendment to the terms for the adoption of public open space was proposed.


The Land Management Officer was in attendance and gave details of the reasons for the variation and the negotiations that had taken place.


RESOLVED to authorise the variation of the legal agreement to enable public open space to be adopted on the basis outlined in the report.