Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 111 KB

To confirm the minutes of the meeting held on 20 April 2009.


The minutes of the meeting held on 20 April 2009 were agreed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence.


Apologies for absence were received from Mr A Byrne, Mrs M Chapman-Allen, Mr R Kemp and Mr M Spencer.



Declaration of Interest and Representations Received

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.  The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


The following declarations of interest and of representations received were made:


Agenda Item 10 (Dereham) – Mr P Duigan, Mr M Fanthorpe and Mrs D Irving declared a personal and prejudicial interest in this item by virtue of being members of the Town Council.  Mr N Wilkin declared a personal interest as his son lived in the vicinity of the application site.


Agenda Item 12:

Schedule Item 4 (Dereham) – Mr Fanthorpe and Mr Labouchere had received representation by telephone.

Schedule Item 7 (Elsing) – All Members had received representation by letter.

Schedule Item 8 (Weeting) - Councillor C Bowes declared a personal and prejudicial interest by virtue of being an associate of the applicant.

Schedule Item 9 (Roudham & Larling) – Members had received representation by letter.



Requests to Defer Applications included in this Agenda (Agenda Item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


Schedule Item 6 (Lyng) had been deferred and would be presented to a future meeting.



Local Development Framework (Agenda Item 7)

To receive an update. 


With reference to the Examination in Public of the Core Strategy, details of the pre-hearing meeting to be held on 19 May 2009 had been advertised in the local press.  An advertisement to formally notify the public of the commencement of the Examination in Public on 30 June 2009 would appear in the press soon.


The Officers were currently engaged in assessing the approximately 800 sites put forward under the Site Specifics consultation phase.  


Members were informed that the public were still able to submit sites direct to the Inspector under an Omissions Site process.  However, such sites would have to be accompanied by a full assessment on their suitability concerning highways, environment, etc.


A Member asked if an explanatory note could be sent out to the Town and Parish Councils about the Omissions process to clarify that any extra sites put forward had not come through the Council.



Use of Submission Development Control Policies (Agenda Item 8) pdf icon PDF 93 KB

Report of the Strategic Director of Transformation.

Additional documents:


The Principal Planning Policy Officer told Members that since the Development Control Policies attached to the Core Strategy had been submitted to the Secretary of State on 30 March 2009, considerable weight could be applied to those against which no representations had been received.


The report outlined the ten policies that fell into this category.  Seven had received representations but those representations had not been in relation to the soundness of the policy and therefore limited weight could be applied to them.  Three policies had received no representations at all and so considerable weight could be applied to those: they were DC 9 (Proposals for Town Centre Uses), DC 10 (Telecommunications) and DC 19 (Community Facilities, Recreation and Leisure).


These ten policies were still to be assessed during the Examination in Public process, but in the meantime, in line with Government guidance, they could be used as material considerations in the decision making process.


The report was noted.


3PL/2008/1685/O: Dereham: Land at Fleece Meadow off Norwich Road: Erection of block of residential apartments including means of access & parking area for Dereham Town Council (Agenda Item 10)

Report of the Development Services Manager.

Additional documents:


Mr Duigan, Mr Fanthorpe and Mrs Irving declared a personal and prejudicial interest in this item and left the room whilst it was considered.  Mr Wilkin declared a personal interest in this item.


This outline application by Dereham Town Council was for a block of 14 apartments on part of an informal open space.  The application site was partially separated by hedging and fence posts from the remainder of the land which would be enhanced to encourage bio-diversity and retained as public open space.  Officers considered that these enhancements were acceptable in place of the requirement for the provision of public open space elsewhere.


14 parking spaces would be provided to the front of the apartment block for occupiers and an additional 10 spaces would be allocated for users of the adjacent Memorial Hall.  No vehicular access would be permitted past the parking area.


The footprint of the proposed building reflected the shape of the site.  Details of amenity, scale and massing would be addressed at the Reserved Matters stage.


Mr Needham, Clerk to the Town Council, explained that Open Space was held in high regard by the Council and they were looking to increase its provision where possible.  However, in this case, it was hoped that the sale of this piece of the land would provide funding to refurbish the Memorial Hall.  The site had little amenity value and had only become public open space after being acquired by the Town Council about 20 years ago.  On balance they felt that improvements to the Memorial Hall outweighed the loss of this space.


A Member was concerned that the application did not include an affordable housing element.  He felt this was a missed opportunity by the Town Council.


Another Member wanted clarification that the public accesses to the remaining area of open space would be well defined and this was confirmed.


Further discussion followed on the possibility of building forward on the site to improve the street scene (this had been considered but had led to access concerns) and on the loss of open space.


RESOLVED to approve the application subject to conditions.



3PL/2009/0118/D: Carbrooke & Griston: Norwich Road: Residential development with associated access, car parking & open space forTaylor Wimpey (Agenda Item 11)

Report of the Development Services Manager.

Additional documents:


This Reserved Matters application was for 68 dwellings split between three sites on the former RAF Watton site.  The Master Plan for the development identified different character areas and Members were shown a coloured site layout plan showing three types of development: (1) Green Spine areas of fairly regular but informal layout which fronted open space or footways and cycleways, (2) Mews areas of smaller more intimate scale and (3) South East Edge with larger, less regular plots to reflect countryside areas beyond.  All areas would be served by parking courts and garages and all areas would use a mix of materials.


Carbrooke Parish Council had raised objection because they wanted the financial contributions and the new roundabout required by the legal agreements to be provided in advance of any further development.  (One of the original developers had gone into liquidation causing financial problems).  They also raised concerns about the loss of a protected tree.


Mrs Wheeler, objector, was concerned about proposed plots 19-21 which would be built close to her property.  She asked for them to be moved back and for more landscaping to be provided.  She was also concerned about the lack of facilities in Watton which was struggling to cope with the increase in demand.


Mr Chapman, for applicants, explained that the land had been earmarked for housing for some time.  The design had been negotiated with officers from the Council and the Highways Authority.  He believed the S106 contributions were available.


Members then discussed the loss of the protected tree.  The Assistant Tree and Countryside Officer was asked to clarify the situation and he explained that the tree to be removed was a hybrid poplar which would be replaced by a native oak tree of sufficient size to provide immediate aesthetic impact.  The roots of the poplar had been damaged when the adjacent service road was constructed and this had limited its life.  The tree was not protected individually, only as part of the group of trees in that area.


Members were sympathetic to the objector’s concerns and requested that officers negotiate changes to the proposed plots 19-21 if possible to mitigate their impact on the dwellings opposite.


RESOLVED to approve the application as recommended.



Schedule of Planning Applications (Agenda Item 12) pdf icon PDF 115 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Dereham Town Council




Flagship Housing Group




Taylor Wimpey




Mr Mohammed Ali




Paul Rackham Ltd




Mr B Titchiner




Mr S Cushion-Swales




Enertrag UK Ltd




Mr J Chapman




Mr B Meen





RESOLVED that the applications be determined as follows:


(a)       Item 1: 3PL/2008/1685/O: Dereham: Land at Fleece Meadow off Norwich Road: Erection of block of residential apartments including means of access and parking area for Dereham Town Council


Approved.  See Minute No 76/09 above.


(b)       Item 2: 3PL/2009/0067/F: Thetford: Garage Court at the end of Ash Close: Demolition of existing garages for erection of 3 houses, with 6 replacement garages and access to parking space for Flagship Housing Group


This application proposed the demolition of 28 garages (in two blocks of 14) on a site adjacent the Burrell Way Industrial Estate.  The garage blocks, which were a feature of the area, were mainly unused and subject to vandalism.  A terrace of three dwellings was proposed, set at a 90 degree angle to the nearest housing to avoid overlooking.  Parking would be provided to the front of the houses and a block of five garages to the rear (reduced from the six originally proposed).  These would be accessed from Almond Grove.  A footpath link would be maintained and no trees would be lost.


Mr Robertson, objector, said that more garages would have been used had they been well maintained.  He was concerned that there was not enough parking available and that it was planned to remove more garage blocks in the area which would make things worse.


Ms Handford, for the Applicant, said this development was part of a larger plan for improvements to the Barnham Cross Estate.  It would provide three family houses built to Code Level 3.  They would work with residents to ensure that the build impact was minimised.


Members asked about the boundary treatment to existing gardens when the garage block was demolished.  Negotiations would take place with residents and a condition would require details to be approved.


Concerns were voiced about the lack of lighting for the footpath link and also the potential for amenity problems with houses so close to the Industrial Estate.


Members had sympathy with the objector’s issues in relation to parking and the poor upkeep of the garage blocks, but it was pointed out that there was an existing parking problem in the area, that was not caused by the proposed development. 


The Council’s Principal Housing Officer (Strategy and Enabling) explained that this proposal was a small part of a wider regeneration proposal.  A parking strategy had been published.  This had been prepared in consultation with all residents and the aim was to improve parking on the whole estate and to try to raise the standard to two spaces per house.  This application was for 100% affordable housing, but others would be for open market housing to provide funds to invest in the estate.


It was suggested that Members should be informed about the overall scheme for the estate and the Chairman asked that the Council’s Principal Housing Officer (Strategy and Enabling) be invited to address a future Committee meeting.<1>


Approved, as recommended, subject to an additional condition for  ...  view the full minutes text for item 78.


Representatives on Outside Bodies (Agenda Item 13)

Verbal report of the Development Services Manager.


To nominate representatives to the following Liaison Groups for the ensuing year (no political balance).


Snetterton Circuit Liaison Group  (Existing/previous members:  Mrs A Steward (Chairman), Mr S Askew, Mr P Cowen).


Old Buckenham Airfield Consultative Committee (Existing/previous members:  Mr S Askew (Chairman), Mr P Francis, (Vacancy), Mr A Joel, Mr K Martin).


Fibrothetford Liaison Group (Existing/previous members:  Mr T Lamb (Chairman), Mr P Cowen, Mr R Kybird, Mrs M Chapman-Allen, Mr M Spencer).




(a)               that representatives to Outside Bodies be re-appointed en-bloc for the ensuing year; and

(b)               that following the election on 4 June 2009, the newly elected Member be invited to fill the vacancy on the Old Buckenham Airfield Consultative Committee.



Applications determined by the Development Services Manager (Agenda Item 14) pdf icon PDF 36 KB

Report of the Development Services Manager.


This item was noted.



Enforcement Items (Agenda Item 15) pdf icon PDF 63 KB

Report of the Development Services Manager.


A Member asked if there was any way to speed up Enforcement Action with reference to Item 16 (Colkirk).  He explained that this individual had recently been moved from a neighbouring area after lengthy enforcement action by that authority.


The Solicitor agreed to look into the matter.


This item was noted.



Appeal Decisions (Agenda Item 16)

APP/F2605/A/08/2093357: Beetley: Flint Cottage, Fakenham Road, East Bilney: Appeal against the refusal to grant outline planning permission for the erection of a detached dwelling by Mr and Mrs Jackson: Application Reference: 3PL/2008/1037/O.

Decision: Appeal Dismissed.


APP/F2605/A/08/2088289: Beeston: Ash Tree Farm, Herne Lane: Appeal against the refusal to grant planning permission for a proposed farmhouse by Mr and Mrs S List: Application Reference: 3PL/2008/0058/F.

Decision: Appeal Dismissed.


This item was noted.



Applications Determined by Norfolk County Council (Agenda Item 17)

3CM/2009/0002/F: Thetford: Land at Two Mile Bottom, Mundford Road: Variation of conditions 3 and 7 of Planning Permission C/3/2008/3014 (3CM/2008/0016) to allow potash to be brought onto the site and to extend the operating hours for Fibrophos Ltd.

Decision: Conditional Approval


3CM/2009/0009/F: Stanfield: Stanfield Quarry: Post restoration remediation of depressed & waterlogged areas by importation of inert waste for East Anglian Stone.

Decision: Conditional Approval


3CM/2009/0007/F: Litcham: Punch Farm: Formation of access to C222 Litcham Road & construction of haul road to quarry for East Anglian Stone.

Application Withdrawn


This item was noted.