Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 94 KB

To confirm the minutes of the meeting held on 15 December 2008.


A Member was concerned that his comments with regard to Agenda Item 9: Bylaugh Park (Minute No 219/08) had not been fully reported and did not reflect his concern that if permission had been granted the restored Hall would have 30 houses in the grounds which would not be normal for a country house.


It was noted that the names of public speakers on Schedule Item 2: Rocklands (Minute No 220/08(b)) had been transposed.  Mr McIlwham was Chairman of the School Governors and Mr Best was an objector.


Subject to these amendments the minutes of the meeting held on 15 December 2008 were confirmed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence.


Apologies for absence were received from Mr Kiddle-Morris, Mr Lamb and Mrs Miller.



Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.  The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


Members and officers were asked to declare any interest at the time the applications were made.


Mr P Francis declared a personal interest in Schedule Item 2: Mundford by virtue of knowing the applicant.



Chairman's Announcements (Agenda Item 4)


The Chairman reminded Members of the training on S106 agreements which would follow the Development Control Committee meeting on 26 January 2009.


She passed on Mr Kiddle-Morris’s thanks for the card sent by the Committee and she congratulated Mr Borrett on his engagement.



Requests to Defer Applications included in this Agenda (Agenda Item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


The Development Services Manager informed the Committee that, with the Chairman’s agreement, Schedule Item 4: Thetford, had been deferred from the agenda and was expected to be presented to Committee on 26 January 2009.



Local Development Framework (Agenda Item 7)

To receive an update. 


The Environmental Planning Manager told Members that the Core Strategy document had been published today for six week’s consultation.  Town and Parish Councils had been sent a copy, together will all supporting information.  Objectors and statutory consultees had been notified about the publication and the document was available on the Council’s website.


Panel 1 had agreed to further consultation on the additional sites submitted under the Site Specifics element and this would commence after the Core Strategy consultation concluded on 16 February 2009.  Information on these additional sites would be sent to the relevant Town and Parish Councils before the start of that consultation.


The draft Preferred Options for the Thetford Area Action Plan were going through the Committee process.  Consultation on these would commence in mid February 2009.  Meetings would be held with Parish Councils and other groups in the area and the draft would be advertised in local magazines.


A Member was concerned about the proposed 40% level for affordable housing and thought that this was too high and would deter developers.


The 40% figure had been agreed as the document progressed through the committee cycle and as a result of several rounds of consultation over a long period of time.  It reflected the level of need in the District.  A great deal of work had gone into ensuring that policies would allow viability.  It was pointed out that the Regional Plan required a minimum of 35% in any event.


Another Member asked if the proposed changes to planning law, as outlined in a recent newspaper article, had been taken into account.  It was confirmed that the Core Strategy was consistent with current national and regional planning policy.



3PL/2008/1184/F: COLKIRK: H BANHAM LIMITED, LAND AT CHURCH ROAD: Installation of radio base station consisting of 30 metre tower, 6 No antennae, 6 No dishes & ancillary development for Telefonica 02 UK Ltd (Agenda Item 8a) pdf icon PDF 47 KB

Report of the Development Services Manager.

Additional documents:


This application to move a telecommunications mast had been deferred by the Committee on 3 November 2008 to allow alternative sites to be investigated.


Members were shown a plan and photographs of the existing and proposed siting for the mast.  Currently it was well screened from view by trees.  The proposed new siting would make it more prominent in the landscape. 


Two alternative sites had been put forward.  One, on an existing police tower, had been discounted as it did not provide the necessary coverage.  The other site, on adjacent land belonging to the Diocese appeared to be acceptable, but the applicant did not consider there was sufficient time for a new application to be submitted and approved before they were required to move the existing mast, as they had been served with a Notice to Quit.  They had therefore requested that the application be determined as originally submitted.


Mr Barron, representing the Parish Council, accepted that the police tower was unacceptable.  He said that the Diocese had confirmed their willingness to lease land to O2; and O2 saw no technical reason why that land would be unsuitable.  He was also aware that O2 had been granted an extension to the lease on their current site and therefore saw no reason to proceed with the existing application.


Mr Hopkinson, representing all the objectors to the proposal, said that the proposed siting would bring the mast into the view of all the residents in Gormans Lane.  He had worked hard contacting the Diocese and the land owner.  He confirmed that the Diocese were willing to lease the land and that Banhams (the landowners) had agreed to extend the lease on the existing site.  He could see no reason why the mast should not be re-sited.


Mr Hopkins, Agent for O2, had not been notified of the extension to the lease.  Although there was no technical reason not to use the Diocese land, in his experience re-siting could take up to 18 months and he still felt that there was insufficient time to make a new application.


The Chairman asked to see the letter sent from Banhams (the landowners of the current mast site) and the Solicitor confirmed that it was a letter to the Clerk of Colkirk Parish Council confirming the extension to the lease.


Mr Labouchere, Ward Representative for Colkirk, said that developments since the report was written made it redundant.  He therefore proposed that the application should be refused.


The recommendation for approval was unanimously voted down and it was therefore RESOLVED to refuse the application on landscaping grounds and because of the apparent availability of an alternative site.



Schedule of Planning Applications (Agenda Item 9) pdf icon PDF 112 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Mr V Somers




Gorgate Ltd




Peddars Way Housing Association




Location 3 Properties Ltd & Sultans




Mrs S Nicholls




Mr T Eames




Mr B G Walker





RESOLVED that the applications be determined as follows:


(a)       Item 1: 3PL/2008/1302/F: Dereham: Land to the North and South of A47 Trunk Road: Erection of petrol filling stations, restaurant and motel with associated parking and access for Mr V Somers


This application was for the development of identical facilities on either side of the A47 trunk road (with layouts handed). 


The sites had been the subject of various approvals over the last 15 years and the most recent permission had expired on 18 December 2008 despite efforts to make a start.


Concerns raised by the Policy Section had been overcome by the provision of a Statement of Need for the facilities; a reduction in parking provision; and an increase in the amount of landscaping to be provided.


The Agent apologised that the Committee had to consider this application again as there had been a delay in receiving the Section 278 Notice from the Highways Authority.  Amendments had been made to the ingress and access points and the Section 278 Notice was expected soon and it was hoped that work could commence immediately as end users were ready and willing to occupy the site.


A Member asked if the north site would be accessed from the old A47 and it was confirmed that although there was a link there was no intention to utilise this for commercial use.  It was also confirmed that there would be no overnight HGV parking on site.


Approved, as recommended.


(b)       Item 2: 3PL/2008/1305/F: Scarning and Dereham: Riverside Garden Centre, Old Swaffham Road: Provision of 615 sqm retail/commercial space with 14 flats above (over 2 floors) and 14 car parking spaces to rear for Gorgate Ltd


This application sought permission to demolish an existing building and erect a block containing four retail units at ground floor level and 14 flats in two storeys above.  The convenience store on site would remain.


Objections had been received from local residents concerning various issues including an access dispute.   More details had been sought concerning this dispute but it was not considered to be a significant planning issue.


The design and position of the building was considered acceptable and would not significantly compromise the amenity of neighbouring properties.  Following concerns raised, the bin store had been re-sited.


The Council would control the opening hours of the retail units to ensure minimum disturbance and the 10% on-site renewable energy requirement would be conditioned.


Mr Moran, objector, was taking legal advice with regard to the access dispute.  He said the road was not suitable for heavy vehicles and insufficient parking spaces could lead to obstruction of the access road.  He was also concerned about potential problems with waste from the residential and retail units; overlooking of bedrooms and gardens in the adjacent residential development because of the height of the proposal; and the disproportionate scale and inappropriate siting.


Mr Cross, applicant, was sure he could prove his access rights to the site.  Sufficient parking had been provided and he  ...  view the full minutes text for item 8.


Applications determined by the Development Services Manager (Agenda Item 10) pdf icon PDF 103 KB

Report of the Development Services Manager.


This item was noted.



Enforcement Items (Agenda Item 11) pdf icon PDF 61 KB

Report of the Development Services Manager.


This item was noted.



Applications determined by Norfolk County Council (Agenda Item 12)

Reference: 3CM/2008/0016/F: Thetford: Land at Two Mile Bottom, Mundford Road: Erection of building for collection and curing of ash from bio-fuelled Power Station for EPR (Fibrophos) Ltd.

Decision: Approval


Reference: 3CM/2008/0015/F: Watton: Wayland High School, Merton Road: Erection of Vocational Construction Training Centre for Children’s Services.

Decision: Approval


3CM/2007/0006/F: Stanford: Lynford Pit, Lynford Road, Lynford, Stanford & Ickburgh: Continuation of development (3PL/1998/0509) without complying with condition 2 (completed date) and condition 3 (restoration scheme) for Ayton Products.

Decision: Approval


This item was noted.