Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 118 KB

To confirm the minutes of the meeting held on 3 July 2008.


The minutes of the meeting held on 3 July 2008 were confirmed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence.


Apologies for absence were received from Mr A Byrne and Mr B Rose.



Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.  The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


Members and officers were asked to declare any interest at the time the applications were made.


Cllr C Bowes declared a personal and prejudicial interest in Schedule Item 2 (Ickburgh) by virtue of the Director of the company being married to a relation and there being a business association between the application Company and her family’s business.


Mr W Borrett declared a personal interest in Schedule Item 2 (Ickburgh) by virtue of being a friend of the Director of the company.  He also declared a personal interest in Schedule Item 5 (Beachamwell) by virtue of being a friend of the applicant.


Mr J Labouchere declared a personal interest in Schedule Item 5 (Beachamwell) by virtue of knowing the applicant quite well.


Mr P Francis declared a personal interest in Agenda Item 9 (Snetterton) by virtue of living in the neighbourhood and having received letters from the applicant with reference to the application.



Chairman's Announcements (Agenda Item 4)


The Chairman told Members that invitations would be sent out soon to those wishing to attend the Norwich Road Site Visit on 28 August 2008.



Requests to Defer Applications included in this Agenda (Agenda Item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.


The Development Services Manager advised Members that the applications for Schedule Items 6 and 7 had been withdrawn by the applicant.



Urgent Business (Agenda Item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.


There was no urgent business.



Local Development Framework (Agenda Item 7)

To receive an update. 


The Principal Planning Policy Officer told Members that meetings with Town and Parish Councils this week included Swaffham, North Elmham, Hockham, Eccles, Snetterton, Harling, Garvestone, Shropham and Stow Bedon and would conclude next week with meetings with Rocklands, Fransham, South Lopham and Blo’Norton.


The Site Specifics consultations were on-going and the deadline for comments was 26 September 2008.  He explained that it was still not too late to submit land for consideration.  Consultation on any additional sites put forward would take place at the end of September.


The Chairman re-iterated that people needed to check the Site Specifics maps to ensure that their land was included.  She was concerned that some people had made informal requests to include land in previous years but had not made a formal submission under the LDF. 


A Member questioned the LDF process.  He was concerned at the time it was taking.  It was originally meant to be a ‘quick’ process but might now outlive Breckland Council.  He also asked who owned the LDF as Development Control Committee Members were invited to attend the Panel 1 meetings but had no voting rights and the Panel only made recommendations.  He felt that the Committee should have more input as they would be the ones to implement the new policies.


The Principal Planning Policy Officer agreed that the timetable had slipped.  The priority was to finish the Core Strategy and Development Control Policies which would be submitted to the Government Office this year.  A response on the Core Strategy would not be received until late 2009 and was needed before the Site Specifics could go ahead.


He also pointed out that the Panel’s recommendations had to be agreed at Full Council.  Members would have the opportunity to raise concerns then, but it was felt that this would be leaving it too late.


Another Member raised the issue of pieces of land being included for consideration without the owner’s knowledge or agreement.  He asked if it was possible to find out who had put forward each piece of land and was told that this information was in the public domain.  Landowners could request pieces of land to be withdrawn from the consultation process if they wished.



Five Year Supply of Housing Assessment (Agenda Item 8) pdf icon PDF 80 KB

Report of the Director for Transformation.

Additional documents:


The Principal Planning Policy Officer explained that under Planning Policy Statement 3 Local Planning Authorities were required to maintain a five year housing supply.


The Regional Spatial Strategy (RSS) set a target for Breckland of 15,200 new dwellings between 2001 and 2021.  This equated to 760 per year.  However, for five of the last seven years Breckland had failed to deliver this requirement, so for the next five years 815 new houses would be required per year.


There was currently planning permission for 2142 dwellings in Breckland and three larger sites with permission for 611 dwellings subject to legal agreements being signed.


The permissions had been split into two categories and the developers of the larger sites (more than 25 dwellings) had been contacted for confirmation of when the dwellings were expected to be built.  For the smaller sites an average completion rate had been applied based on past trends. 


From this information it was concluded that 1,300 dwellings would be built on the larger sites in the next five years and 1,000 dwellings on the smaller sites, totalling approximately 2,300 new homes, equating to a two year shortfall in requirement.


In light of this shortfall Government guidance required applications to be considered favourably if sites were available, suitable and achievable but were outside of the current guidelines.   This would apply to application sites on the edge of towns or larger villages.


The Chairman asked if this guidance would apply now, if a developer had a site adjacent to a Settlement Boundary of one of the towns or larger villages and was ready to build. 


The Principal Planning Policy Officer confirmed this was the case.  As Breckland fell short of its target, National Planning Policy justified a departure from policy providing the application provided evidence that:


·               Available – the site is available and a developer can be found and constraints overcome to ensure development of the site can begin within the 5 year period.

·               Suitable – the site is in a sustainable location and there are no conflicts with the policies contained within PPS3 and other relevant national and regional policy.

·               Achievable - a timetable of when dwellings are expected to be completed on site within the 5 year period should be included.


A Member suggested that the shortfall was because there were not enough people in the district to justify the number of new dwellings.  However, the Principal Planning Policy Officer said that based on two sets of evidence there was a significant housing need in Breckland and also considerable numbers of people wanting to come into the district to work or to retire.  The aim was to marry the demand for housing to where there would be jobs available so that people could live close to where they worked.


Members queried the prediction of the number of new dwellings to be built in the next five years, particularly for the larger sites, as they were aware of sites where work was unlikely to commence and  ...  view the full minutes text for item 119.


Snetterton: Proposed Business Park and Alterations to Motor Sport Circuit, Harling Road for Motorsport Vision Limited: Application Reference: 3PL/2008/00600/O (Agenda Item 9) pdf icon PDF 96 KB

Report of the Development Services Manager.


The Head of Legal Services was not present for this item.


Mr P Francis declared a personal interest in this item.


The Principal Planning Officer (Major Projects) introduced this hybrid full application for alterations to the racing circuit and outline application for a new business park.


Indicative plans and elevations of the business park proposal were shown.  These depicted a 50 bedroom hotel, conference centre, retail showrooms, offices, light industrial/engineering units, racing team units and a racing school.


The changes to the racing circuit involved alterations to two corners at the western end and the inclusion of a new infield loop.


Since the report was written a response from EERA (East of England Regional Assembly) had been received stating that they had no objections to the proposals which were in line with policies within the RSS (Regional Spatial Strategy).  Eight further letters of objection had also been received from interested parties.


Further comments were awaited from the Highways Agency in relation to traffic generation and sustainable transport options.


Two elements of the proposal were not strictly in line with policy.  One was the hotel which would not normally be considered appropriate in this location. However there was a severe shortage of hotels in the area particularly for those attending race meetings at the circuit.


The second was the retail showrooms.  These formed a significant part of the proposal and were intended for specialist, high performance car and motorcycle sales with the opportunity for potential customers to test drive vehicles on the adjacent circuit.  Again, whilst retail would not normally be acceptable in this location, provided that adequate controls could be attached to any permission regulating their long term use, this part of the proposal was considered to fit well with the other uses on the site.


Apart from these two elements the main consideration was noise.  This had given rise to significant local concerns in recent times.  Two Noise Abatement Notices had been served by the Council and a Best Practical Means (BPM) statement had been drawn up in order to control noise emissions to reasonable levels.  A draft Noise Management Plan for the Circuit had also been produced by the applicant and proposed various measures to control noise.


A Noise Assessment submitted with the application concluded that provided the current limit on the number of vehicles permitted to use the circuit at any one time was maintained, the proposals would not result in additional disturbance to local residents and might even result in some beneficial effects.

However, more information had been requested and was still awaited.


The circuit was long established and the aim was to see it flourish.  The proposed alterations to the track would make the circuit eligible to hold international events and it was important that details of the number, frequency and types of future events was known so that a decision could be made which balanced the future viability of the circuit against the necessity to protect neighbour amenity.


Further discussions and more information  ...  view the full minutes text for item 120.


Dereham: Land at Dunlop Road / De Havilland Road: Applicant: Mclean Family Trust / Bloor Homes: Application Reference: 3PL/1987/1419/F (Agenda Item 10) pdf icon PDF 42 KB

Report of the Development Services Manager.

Additional documents:


The Development Services Manager introduced this item and told Members that it was similar to a report heard at Committee on 30th June 2008. 


Formal authorisation was sought from the Committee to allow the adoption of two pieces of land, omitted from the legal agreement, to ensure their future maintenance.


RESOLVED to adopt the areas of public open space referred to in order to ensure their future retention and maintenance.



Schedule of Planning Applications pdf icon PDF 81 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Executors of the late

Mr KJ Hunt




Ickburgh Estates Limited




Motorsport Vision Ltd




Mr G Patel




Mr T Saunderson




Mr Irfan Kucuk




Mr Irfan Kucuk









RESOLVED that the applications be determined as follows:


(a)       Item 1: 3PL/2008/0548/F: Scarning: Kenmur, Podmore: Retention of bungalow without compliance with agricultural condition (resubmission) for Executors of the late Mr K J Hunt


This resubmission followed a refusal by Committee because no marketing campaign had been carried out.  The property had now been appropriately marketed for 12 months and was recommended for approval.


Members questioned the way in which the property had been advertised and it was confirmed that policy requirements had been complied with; the property had been displayed in the Estate Agents window, details had been sent to a mailing list of interested parties and there had been a monthly advertisement in the press.


It was confirmed that the bungalow was originally built in 1949 for a stockman working on the adjacent dairy farm.  The dairy farm was no longer in operation.


Approved, as recommended.


(b)       Item 2: 3PL/2008/0598/F: Ickburgh: Ickburgh Estates, Beechurst, Commercial Road: Erection of two agricultural buildings for Ickburgh Estates Limited


Cllr C Bowes declared a personal and prejudicial interest in this item and left the room.  Mr W Borrett declared a personal interest.


This full application was for two buildings: one for general purpose agricultural storage incorporating a workshop, machinery store and office and the other for use as a grain store. 


Members were shown photographs of the area, a site layout plan and elevations.  There had been pre-application discussions on the proposed siting which was outside a nearby SSSI (Site of Special Scientific Interest), close to the access and benefitted from existing landscaping.


The buildings were needed as a result of expansion, diversification and mechanisation.


Approved, as recommended.


(c)        Item 3: 3PL/2008/0600/O: Snetterton: Motorsport Vision Ltd, Snetterton Circuit, Harling Road: Erection of hotel, conference facilities, offices and engineering/light industrial units for race school for Motorsport Vision Ltd


Deferred – see Minute No 120/07.


(d)       Item 4: 3PL/2008/0640/F: Swaffham: Turbine Way: Light industrial units for commercial use, new build for Mr G Patel


This full application for seven industrial units was on part of the Eco Tech Business Park.  The site was currently vacant land.  Photographs showed well established trees and hedging along the boundary. 


Plans and elevations showed a new access to a central car park with varying sized units around three sides.  The units were in keeping with other buildings in the area and were satisfactory from a design point of view.


To mitigate the impact of the new units on the area they had been moved further into the site, away from the boundary to retain the hedge and additional planting introduced.


Mr Patel, the applicant was present to answer questions.


A Member asked if the units could be accessed by lorry as the roller doors did not appear very high.  It was explained that the units were relatively small and would not be expected to require lorry deliveries. 


Approved, as recommended.


(e)       Item 5: 3PL/2008/0759/F: Beachamwell: St Johns  ...  view the full minutes text for item 122.


Enforcement Items (Agenda Item 13) pdf icon PDF 59 KB

For information.


The Chairman reminded Members that questions on this item should be e-mailed to officers in advance of the meeting.


This item was noted.



Applications determined by the Development Services Manager (Agenda Item 14) pdf icon PDF 154 KB

Report of the Development Services Manager.


This item was noted.



Appeals Decisions (Agenda Item 15)

APP/F2605/A/07/2061180: Shipdham: 33 Market Street: Appeal against refusal to grant permission for the erection of two bedroom chalet bungalow for Mr B Watkinson: Application Reference: 3PL/2007/0446/F

Decision:  Appeal Allowed.


APP/F2605/A/07/2057786: Watton: 8/10 Griston Road: Appeal against refusal to grant permission for demolition of light industrial premises and redevelopment of site with the erection of 16 No. apartments, together with ancillary works and construction of 2 No new garages to serve existing properties for Premier Homes (Anglia) Ltd: Application Reference: 3PL/2006/133/F

Decision:  Appeal Dismissed


APP/F2605/A/08/2069080: Yaxham: Hill House, Mattishall Road, Clint Green: Appeal against refusal to grant permission for replacement of Hill House with two detached dwellings for Mr and Mrs T Partridge: Application Reference: 3PL/2008/1916/F

Decision:  Appeal Dismissed


APP/F2605/A/08/0267758: Ashill: Waterend Farm, Cressingham Road: Appeal against refusal to grant outline planning permission for erection of a two-storey dwelling for Mr T E Hinds: Application Reference: 3PL/2007/1735/O

Decision:  Appeal Dismissed


APP/F2605/A/08/2066968: Stow Bedon: The Warehouse, Mere Road: Appeal against refusal to grant permission for retention of twin unit mobile home for Mr D Burdett: Application Reference: 3PL/2007/1526/F

Decision:  Appeal Allowed


APP/F2605/A/08/2068171: Guist: The Barn, Malthouse Lane: Appeal against refusal to grant permission for change of use from annexe to dwelling for Mr Stephen Hackett: Application Reference: 3PL/2007/0871/CU

Decision:  Appeal Allowed


APP/F2605/A/08/2067924: Attleborough:  100 Hargham Road: Appeal against refusal to grant permission for residential loft conversion, garden room extension and re-siting of garage for Mathew Brown: Application Reference: 3PL/2007/1161/F

Decision:  Appeal Dismissed


This item was noted.



Applications determined by Norfolk County Council (Agenda Item 16)

3CM/2008/0009/F: Thetford: Rosemary Musker High School, Croxton Road: Erection of single storey entrance / administration block for The Director of Children’s Services.

Decision: Conditional Approval.


This item was noted.