Venue: Norfolk & Dereham Rooms, The Conference Suite, Elizabeth House, Dereham
Contact: Democratic Services Tel: 01362 656870
To receive apologies for absence.
Apologies for absence were received from Councillors Askew, Borrett, Carter, Marion Chapman-Allen, Colman, Cowen, Dowling, Duffield, Grey, James, Kiddell, Ian Martin, Nairn and Terry.
Declaration of Interests
The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011. Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.
Exclusion of Press & Public
RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Schedule 12A to the Act”.
PART B – ITEM FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED
Report of the Executive Member for Contracts & Assets, Councillor Paul Hewett.
Prior to the exclusion of press and public, Councillor Birt raised the point that he was not convinced that Appendix B, the financial report, should be discussed in private session as he felt that it contradicted the transparency code. He quoted the relevant regulations.
Mark Stinson, the Executive Manager for Governance stated that to discuss the appendix in open session could potentially identify the 2 bidders and put the Council at risk for breach of confidence and procurement rules. The grounds for releasing this information at a later date would be investigated.
Paul Hewett, the Executive Member for Contracts & Assets was pleased to introduce the report as he felt that it would have significant benefits for the Council and residents over the next 9 years.
Rob Walker, the Executive Director for Place reminded Members that the first four recommendations had been agreed at the earlier Cabinet meeting. Council Members were now being asked to consider and approve the remaining two recommendations.
The Executive Member for Contracts & Assets added his thanks to the Executive Director of Place for his due diligence and to the Breckland Place Manager and her colleagues who had been exemplary.
Members echoed the above comments.
Following a proposal which was seconded, the Waste and related Services Contract was discussed in private session.
RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Schedule 12A to the Act.
It was proposed and seconded that a recorded vote be taken.
Following a unanimous vote in favour of the recommendations, it was:
1) up to £5,000,000 approved capital budget be released for the purchase of vehicles and equipment; and
2) the budget implications as set out in Appendix B be noted, and any necessary adjustments be made to the Council budget, including those derived from the Cabinet decision at recommendation 3 contained within the Cabinet report.