Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  Tel: 01362 656870

No. Item


Apologies (Agenda item 1)

To receive apologies for absence. 


Apologies for absence were received from Councillors Borrett, Carter, Marion Chapman-Allen, Grey, Hewett, Kybird, Nunn, Robinson and Wilkin.


Minutes (Agenda item 2) pdf icon PDF 136 KB

To confirm the minutes of the meeting held on 31 October 2019.


The Minutes of the meeting held on 31 October 2019 were confirmed as a correct record and signed by the Chairman.


Declaration of Interests (Agenda item 3)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.



The Monitoring Officer, Maxine O’Mahony read aloud the following statement:


Anyone living and/or working in the Breckland area was likely to be affected by the emerging Local Plan to some degree.  Unless Members had a direct pecuniary interest in the decision, they could participate in it so long as they could determine the matter on its merits, with an open mind and without bias.


Some Members may have a Disclosable Pecuniary Interest (DPI).  For example, where any land owned by a Member their partner/spouse or a relative or an employer stood to benefit from an allocation in the emerging Local Plan.  In these circumstances Members would be required to declare an interest and leave the meeting.


However, if so many DPIs were declared as to impede the business of the meeting and to potentially affect the vote, the Council could approve a dispensation that would allow Members with a DPI to participate in the item and to vote on the same.  If this did happen, there would be a short break in proceedings to enable those Members to sign a request to the Monitoring Officer for the grant of the dispensation – it would then be for the Council to determine whether or not to grant the same.


Councillor Bowes, Councillor Colman, Councillor Cowen, Councillor Crane, Councillor Eagle and Councillor Oliver declared an interest in agenda item 10 and would leave the room whilst this item was being discussed.


Chairman's Announcements (Agenda item 4) pdf icon PDF 39 KB


The Chairman had been very proud to represent Breckland Council at a number of events particularly, the enthronement of the new Bishop that took place in Norwich Cathedral and the opening of The Nook, the new Children’s Hospice in Norfolk that had replaced the Hospice in Quidenham.  The Chairman had attended this secure event on 15 November 2019 in the presence of HRH the Duchess of Cambridge and was pleased to announce that the County of Norfolk had raised £10m in 5 years towards this very important facility.


The Chairman also congratulated Thetford Town Council who had been awarded the Local Council Award ‘Gold’ standard as part of their quality assurance.  The note from the Inspector was read aloud. This was a national recognition and Thetford was the only Town/Parish in Breckland and one of two in Norfolk who had received such an accolade.  Members applauded the Town Council on this excellent achievement.



Leader's Announcements (Agenda item 5)

To receive a verbal update from Councillor Sam Chapman-Allen, Leader of the Council.



The Leader of the Council, Councillor Sam Chapman-Allen relayed his congratulations to Thetford Town Council for their recent award.


The following announcements were made:


·        Serco Respect Campaign


Serco had recently launched their respect charter.  This charter was supported, not just by Breckland Council but also Norfolk Constabulary in which there was a zero tolerance policy towards any violence aggression and any abuse directed against Serco employees who were delivering front line services for residents in Breckland.  Many messages of support for the crews for their valued hard work had already been received.


·        Fly-tipping


This had been a concern for all Members, residents and businesses in Breckland but since May 2019 the Council had been taking an extremely proactive approach in relation to fly-tipping and inappropriate disposal of household waste.  As a result, for the period to date Breckland was now the top authority in Norfolk for fly tipping enforcement with 13 fixed penalty notices issued for various offences.


·        Swanton Morley Neighbourhood Plan


The Leader congratulated Swanton Morley Parish Council on the completion of their Neighbourhood Plan and he hoped that Cabinet would endorse the Plan at its forthcoming meeting.


·        Breckland Training Services


The East of England LGA had supported Breckland Training Services with the Local Authority Challenge EAST event held on 30 October 2019 which, the Leader was pleased to announce, Breckland Council had won for the first time in 8 years.


·        Breckland Lottery


In its second year of iteration, ‘Our Breckland Lottery’ was a scheme that supported all good causes in Breckland.  For every £1 lottery ticket bought, 60p went straight back to good causes. £56,000 had been raised thus far from the Breckland allocation and most recently £4,000 had been awarded to Beeston Plough Share, Garboldisham Fox, Dunham Parish Council and Swaffham Town Football Club. 


·        Silver Social Project


The recent event held in October 2019 had seen the highest amount of attendees across the whole of the Silver Social campaign.  He was pleased to announce that the spring programme included a set of workshops supported by Kate Dimbleby.


The Leader of the Labour Group, Councillor Jermy was delighted with the Council’s progress in relation to fly-tipping and he asked for the Group’s thanks to be passed onto the Officers involved.  He asked the Leader if the fines from fly-tipping would be allocated towards education; one of the recommendations from the former Fly-tipping Task & Finish Group, and whether there was an update on this matter moving forward.


In relation to the education piece, the Leader advised that the conversation was still on-going and he would inform Members accordingly once completed.


Councillor Atterwill, a Ward Member for Swanton Morley Parish and Chairman of the Parish Council, thanked the Leader for his kind comments on their Neighbourhood Plan.  He asked if the Council had any plans to carry out any additional promotional work on Neighbourhood Plans in the District as he did not believe that Breckland did enough to promote such work in its communities and felt that further engagement was  ...  view the full minutes text for item 128/19


Questions on Notice under Standing Order No 6 (Agenda item 6)


None received.


Questions without Notice under Standing Order No 7 (Agenda item 7)


As it was National Tree Week, Councillor Dowling directed her question to Councillor Alison Webb, the Executive Member for Housing, Health & Environment.  Councillor Dowling explained that doubling tree cover across the UK could draw down 50m tonnes of carbon dioxide and asked what the Council was doing to double its tree cover on council land and also asked for assurance that tree planting would form part of the Council’s Climate Change Strategy.  In response, Councillor Webb stated that she would be looking into this matter and would provide an update in due course.


Councillor Stuart Terry asked the Leader if Breckland Council would honour the school children for their ‘A Kind of Magic Flute’ performance at the Royal Albert Hall.  Year six pupils from Drake Primary School, Church of England Primary School and Admirals Academy in Thetford had performed at the world famous venue as part of the Music for Youth proms.


The Leader felt that it must have been awe aspiring for the children to perform at the Royal Albert Hall and he would definitely discuss this with the Chairman and come up with some ideas.


The Leader of the Labour Group, Councillor Terry Jermy wanted to know what had been achieved with the money spent on BreckWorld.  The Leader pointed out that it was difficult to tell as yet but Breckworld was now available on all platforms including android, and he would be attending a meeting with the Director of Norfolk Zoology very soon to discuss the impact from the October half term and the summer season and how BreckWorld had contributed and until then he was unsure of the benefit.   He believed; however, that the monies allocated from the New Homes bonus towards BreckWorld was money well spent.


Councillor James wanted to convey her thanks to the Facilities Team for the refurbishment of School Lane car park in Thetford.  A letter of gratitude from residents who had recently moved to the area was read aloud.  The Leader endorsed the aforementioned comments, Breckland Council spent a great deal of money on its car parks and he was pleased that the residents and the communities were satisfied with the work that had taken place.


Councillor Harvey mentioned the 38 street lights in Thetford that had previously been reported and had not as, far as he was aware, been fixed.  He asked the Leader if he would commit to looking into this matter to get them repaired sooner rather than later.  The Leader stated that half the street lights belonged to Norfolk County Council.  He was aware that these street lights had been reported but he would raise the matter again with Councillor Hewett, the Executive Member for Contracts & Assets and ensure that these were dealt with accordingly.


Councillor Clarke directed his question to the Leader.  He asked if ShopAppy had experienced significant activity with the run up to Christmas.  Members were informed that the Twelve Elves of Christmas had recently been launched, it was on the website and had  ...  view the full minutes text for item 130/19


Cabinet Minutes (Agenda item 8) pdf icon PDF 69 KB

Unconfirmed Minutes of the Cabinet meeting held on 4 November 2019.


RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 4 November 2019 be adopted.


Planning Committee (Agenda item 9) pdf icon PDF 78 KB

Unconfirmed minutes of the Planning Committee meeting held on 28 October 2019.



RESOLVED that the now confirmed Minutes of the Planning Committee meeting held on 28 October 2019 be adopted.



Adoption of the Breckland Local Plan (Agenda item 10) pdf icon PDF 137 KB

Report of Councillor Bambridge, Executive Member for Planning.


Due to the size of Appendix 5 this report and appendices can be viewed by clicking the ‘ADOPTION’ tab on the Council’s website at the following link:



NOTE: The Cabinet is meeting at 9.30am to make recommendations to Council in respect of this item. Any further information arising from the Cabinet meeting will be reported to Full Council.

Additional documents:


The Executive Member for Planning, Councillor Gordon Bambridge was pleased to present the final Breckland Local Plan for adoption.


The Local Plan would provide a framework for development in the District to ensure that Breckland’s growth was sustainable and met the needs of the existing and future populations.


The Plan provides for over 16,000 new homes and 64 hectares of employment land to meet identified local needs and sets out a raft of planning policies on important topics such as affordable housing, green infrastructure, biodiversity, the protection of important environmental areas such as the Brecks.  As well as Breckland’s valued heritage assets, renewable energy, the protection and enhancement of the town centres and design that, taken collectively, would be used to shape the type of growth in the district over the forthcoming years.


Preparation of the Local Plan began in 2014 and had been moulded to take account of a range of different views, including those from Members, the parish councils, local communities as well as those with development interests and organisations and agencies with an interest in the District including, by way of example, Natural England, Highways England and the Environment Agency.


Throughout its preparation the Plan had been subject to extensive public consultation. These included the issues and options consultation in late 2014, the preferred directions consultation in early 2016, the proposed sites and settlement boundary consultation later in 2016 and the pre-submission draft in late 2017.


The Plan was submitted to the Secretary of State for Communities and Local Government in November 2017 for independent examination. The examination process primarily consisted of the consideration of written submissions in response to a series of questions published by the Inspector. These were directed solely at the Council and helped to inform the matters and issues for more detailed consideration at the Examination.


As part of the examination process, the Council specifically requested that the Inspector recommended any main modifications (MMs) necessary to enable the Plan to be found sound and capable of adoption. The Council drafted the Main Modifications and, through an iterative process, agreed these for consultation with the Inspector. Consultation on these was undertaken in 2018 and 2019.


The examination process was formally completed when the Inspector produced his final report in October 2019. The Inspectors Report concluded that the Local Plan met the criteria for soundness in the National Planning Policy Framework (NPPF) and that it was capable of adoption, subject to the acceptance of the Inspector’s Main Modifications (the modifications had been included in Appendix 2 to the report).


In accordance with prevailing legislation, there were two options available to Council regarding a decision on the Local Plan at this point; these were:


a)     to adopt the Local Plan with the Inspector’s recommended main modifications or

b)     not to adopt the Local Plan.

The Executive Member for Planning advised that there would be an opportunity for Members to influence the content of the review of the Local Plan in early 2020.  This could conclude greater  ...  view the full minutes text for item 133/19


Five Year Housing Land Supply (to note) (Agenda item 11) pdf icon PDF 123 KB

Report of Councillor Bambridge, Executive Member for Planning.


NOTE: The Cabinet is meeting at 9.30am to consider this item.  Any further information arising from the Cabinet meeting will be reported to Full Council.


This report is for Members to note.





Additional documents:


Members noted the report.


Nominations for Committee and other Seats (Agenda item 12)

To receive nominations for any changes to Committee and other seats from political groups.


·        Restorative Approaches Strategic Board


To remove the Restorative Approaches Strategic Board as one of the Council’s Outside Body Organisations and to remove Councillor Lynda Turner as the Council’s representative.


·        Health & Wellbeing Board


To remove Councillor Sam Chapman-Allen as the main representative on the Health & Wellbeing Board


To remove Councillor Alison Webb as the substitute on the Health & Wellbeing Board


To appoint Councillor Sam Chapman-Allen as the substitute on the Health & Wellbeing Board


To appoint Councillor Alison Webb as the main representative on the Health & Wellbeing Board



·       Outside Body Appointments




Cllr Alison Webb to be appointed as a Member of the Health & Wellbeing Board


Cllr Sam Chapman-Allen to be appointed as the substitute Member of the Health & Wellbeing Board


·       Restorative Approaches Strategic Board (RASB)


the RASB be removed as one of the Council’s Outside Body organisations.


·       Local Plan Working Group




The following Members be appointed to the Local Plan Working Group:


Councillor Gordon Bambridge (Chairman)

Councillor Hilary Bushell

Councillor Jane James

Councillor Ian Martin

Councillor Mark Kiddle-Morris





Amendments to the Constitution (Agenda item 13)




Any other items which the Chairman decides are urgent (Agenda item 14)

NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.