Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes pdf icon PDF 76 KB

To confirm the minutes of the meeting held on 3 September 2015.


Anglia Revenues and Benefits Partnership (ARP) Minute reference 74/15


The Leader updated Members on the action from Cllr Jolly regarding ARP Trading.  ARP Trading had not actively traded anything since 2006 and provided no source of income to the council.  As a result of the expanded Membership the company was no longer able to sell the spare capacity of many to the benefit of just a few.  New services were coming on board, and the selling of services to the benefit of just two via ARPT in its current form was no longer possible.


The ownership of ARP Trading was 66% Breckland and 34% Forest Heath.  The assets of the company were current account balance of £65.07 and a deposit account balance of £109,362.97, Breckland’s share of which was £72,136.60.  This would be returned to Breckland prior to the wider membership of the company being established.  The decision making process followed was sound and all Members had access to the report and no queries or call-in had been raised.


The minutes of the meeting held on 3 September 2015 were confirmed as a correct record and signed by the Chairman.




To receive apologies for absence. 


Apologies for absence were received from Councillors Ashby, S Chapman-Allen, Claussen, Cowen, Duffield, Hewett, Jolly, Oliver, Richmond, Rogers, Smith and Stasiak.



Chairman's Announcements pdf icon PDF 49 KB


The Chairman said his highlight had been the ‘1st The Queen’s Dragoon Guards Welcome to Norfolk’ reception which had been a great occasion.


The Chairman also thanked everyone that had attended his Reception on the 30 September.



Leader's Announcements

To receive a verbal update from Councillor Wassell, Leader of the Council.


The Leader informed Members that a ‘Meet the Buyer’ event had been held at Breckland to allow local suppliers the opportunity to speak to Breckland about the diverse range of goods and services bought by Breckland Council.  They also discussed how local businesses could give themselves the best chance of being selected when contracts were tendered.  The event was used as an opportunity to start a dialogue with the local market to understand some of the major blockers to increasing local small and medium enterprise uptake.  The information would be used to help shape the approach to procurement.  The event had received very positive feedback.


The Leader provided an update on the Syrian refugee crisis.  A factsheet had been produced by the Home Office, and would be sent to all members following the meeting.  There was a broad consensus from all local authorities in Norfolk that ‘in principle’ they would support Government with the situation, subject to further information required, particularly around funding.  The Leader would keep members informed as matters developed.


Norfolk and Suffolk Leaders had met with the Anglia Local Enterprise Partnership to discuss the latest version of Norfolk and Suffolk’s document for scoping a possible combined devolution bid.  The Leader stressed that it was a discussion paper, and any further Devolution bids which might be required to be submitted would need to go to an urgently called Full Council Meeting for a decision to be made.


Councillor Jermy asked if, in the spirit of devolution there had been any further developments with regard to the transfer of play areas from Breckland Council to Thetford Town Council.  The Leader suggested that he discuss this in more detail with the Executive Director of Place.


Councillor Clarke was concerned about the lack of infrastructure going into the National Planning Policy Framework (NPPF), particularly with the situation of town surgeries being closed to new patients.


The Leader said he had been deeply involved in the case of the Watton Surgery.  After detailed investigation and despite development in and around the town, it transpired that the number of people who moved into the area would have justified the equivalent of an additional 0.4 of a GP.  Therefore the issue was about the lack of GPs rather than the planning situation.


Declaration of Interests

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.





Cabinet Minutes pdf icon PDF 745 KB

Unconfirmed minutes of the Cabinet meeting held on 22 September 2015.


a)    New Legislative Responsibilities for Enforcement (Minute Ref: 81/15)


Councillor Jermy said with regard to the powers under the ‘Control of Horses Act’, he was having continuous issues in his ward with horses and was concerned about their welfare.  The Leader reminded Members that if they were aware of issues to use the ‘Report It’ function on the Website, or report it directly to the Executive Director of Place. 


RESOLVED that the unconfirmed minutes of the Cabinet meeting held on 22 September 2015 be adopted.


Overview and Scrutiny Commission

Unconfirmed minutes of the Special Overview and Scrutiny Commission meeting held on 17 September 2015.

Additional documents:


RESOLVED that the unconfirmed minutes of the Special Overview and Scrutiny Commission meeting held on 17 September 2015 be adopted.


Planning Committee pdf icon PDF 102 KB


Confirmed Minutes of the Planning Committee meeting held on 24 August 2015 pdf icon PDF 130 KB


RESOLVED that the confirmed minutes of the Planning Committee meeting held on 24 August 2015 be adopted.


Unconfirmed minutes of the Planning Committee meeting held on 21 September 2015


a)    Attleborough: Phase 3, 4 & 5 Land at Carvers Lane: Erection of 91 dwellings, access roads, alterations to Carvers Lane, open space, landscaping and associated works: Applicant: Norfolk Homes Ltd: Reference: 3PL/2014/1264/F


The Chairman of Planning said there had been a lot of press coverage about this application and he wanted to re-iterate that Carvers Lane would not be closed, it would be re-directed, allowing the current lane to be made a safer route.  People had been led to believe that those living on the lane would be stranded, with refuse and emergency services vehicles unable to access properties.  Members were assured this was not the case.  The application had been well thought out, and Highways had also approved of it.


The Chairman also commented that he had received correspondence about this matter.


Councillor Pettitt said that a Ward Representative meeting had been held with a Principal Planning Officer and George Freeman MP, who had done all they could on the matter.


b)    Adoption


RESOLVED that the unconfirmed minutes of the meeting held on 21 September 2015 be adopted.


Appeals Committee pdf icon PDF 69 KB

Unconfirmed minutes of the Appeals Committee meeting held on 2 September 2015.


RESOLVED that the unconfirmed minutes of the Appeals Committee held on 2 September 2015 be adopted.


Audit Committee pdf icon PDF 97 KB

Unconfirmed minutes of the Audit Committee meeting held on 25 September 2015.


a)    Interim Mid Year Treasury Report (Minute ref 54/15)


RESOLVED that the Treasury Policy be amended to reduce the Sovereign rating for non-UK investments to AA- with immediate effect in accordance with our Treasury Advisors update from 9 June 2015, providing individual counterparts are also AA-.


b)    Adoption


RESOLVED that the unconfirmed minutes of the Audit Committee meeting held on 25 September 2015 be adopted.


Transformation Programme pdf icon PDF 74 KB

Report of the Executive Director Strategy & Governance.

Additional documents:


Councillor Turner presented the report to Members. 


The amended ‘Moving Forward’ document had been issued, as it included additional details on key themes.  It also reflected the comments made by Members at the Special Overview and Scrutiny Commission meeting.


It was emphasised that any project that required a formal decision would be taken to the appropriate decision-making body for authorisation – whether Cabinet, a Committee or the Council itself.


The Overview and Scrutiny Commission had established Task and Finish Groups which would focus on the four key themes, and oversee the benefits realisation.


The Chairman asked for the dates of the Task and Finish Group meetings to be circulated to all Members of the Council.


RESOLVED that the draft Transformation Programme which would be delivered over the next four years be adopted.



Nominations for Committee and other Seats

To receive nominations for any changes to Committee and other seats from political groups.


Member Development

To appoint Councillor Ian Sherwood.




1)    Councillor Elizabeth Gould replace Councillor Peter Wilkinson on the Audit committee and Councillor Linda Monument replace Councillor Pablo Dimoglou as Substitute Member.


2)    Councillor Peter Wilkinson replace Councillor Ian Sherwood on Joint Appointments Appeals Committee.


3)    Councillor Ian Sherwood be appointed to Member Development Panel.


4)    Councillor Adrian Stasiak replace Councillor Peter Wilkinson on the Overview & Scrutiny Commission and Councillor Elizabeth Gould replace Councillor Adrian Stasiak as Substitute Member.


5)    Councillor Adrian Joel replace Councillor Peter Wilkinson on the Planning Committee and Councillor Paul Darby replace Councillor Adrian Joel as Substitute Member.