Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

61.

Minutes (Agenda Item 1) pdf icon PDF 61 KB

To confirm the minutes of the meeting held on 17 July 2014.

Minutes:

The Minutes of the meeting held on 17 July 2014 were confirmed as a correct record and signed by the Chairman.

62.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Armes, Canham, C Carter, Childerhouse, Goreham and L Monument.

63.

Chairman's Announcements (Agenda Item 3)

Engagements List - Chairman

17 July 2014 to 24 September 2014

 

Date

Event

Host

18 July 2014

Summer Reception

Chairman of Norfolk County Council, Councillor Brian Hannah

19 July 2014

BBW, RAF Mildenhall for New Mayors and Chairmen

Colonel & Mrs. Kenneth T. Bibb, JR, Commander 100th Air Refuelling Wing

21 July 2014

Change of Command Ceremony, RAF Lakenheath

Lieutenant General Darryl Roberson, Commander 3rd Air Force

25 July 2014

At Home

The Worshipful the Mayor & Mayoress of Ipswich, Councillor Bill Quinton and Mrs. Barbara Quinton

26 July 2014

Festival on the Farm

Breckland Council

26 July 2014

Concert and Reception to mark the conclusion of the King’s Lynn Annual Arts Festival

Mayor of the Borough of Kings Lynn & West Norfolk, Councillor Barry Ayres

27 July 2014

Civic Service

Mayor of Attleborough, Councillor Karen Pettitt

1 August 2014

Opening Event of a brand new exhibition: Thetford and the Great War Part One

Norfolk Museums

4 August 2014

Day We Went To War commemoration

The Forum, Norwich

15 August 2014

RAF Mildenhall 80th Anniversary Celebrations

Colonel & Mrs. Kenneth T. Bibb, JR, Commander 100th Air Refuelling Wing

22 August 2014

Horse of the Year Show

Thetford Great Festival 2014

23 August 2014

Music Arts Project

Thetford Great Festival 2014

25 August 2014

Opening of the Inaugural Prince Frederick Duleep Singh Cricket Challenge

Phil Waring

26 August 2014

Henry Kable Play

Thetford Great Festival 2014

28 August 2014

Meet the Yarnsmith of Norwich

Thetford Great Festival 2014

31 August 2014

Wild Day Out

Thetford Great Festival 2014

31 August 2014

WWI Cinema War Horse

Thetford Great Festival 2014

6 September 2014

Celebration for the 25th Anniversary of the Angles Way

Chairman of Norfolk County Council, Councillor Brian Hannah

7 September 2014

Great Yarmouth Maritime Festival

Her Worship the Mayor of the Bough of Great Yarmouth, Councillor Marlene Fairhead

14 September 2014

Civic Sunday Reception

Mayor of Dereham Town Council, Councillor Timothy Birt

14 September 2014

Civic Service

Mayor of Watton Town Council, Councillor John Rogers

15 September 2014

Opening of Battle of Britain Week

Lord Mayor of Norwich, Councillor Judith Lubbock, and the Sheriff of Norwich, Mr. William Armstrong

15 September 2014

Service to Commemorate the Battle of Britain

Chairman of Norfolk County Council, Councillor Brian Hannah

17 September 2014

Annual General Meeting

Mid Norfolk Citizens’ Advice Bureau

19 September 2014

Thetford Grammar School Speech Day

Mrs. M. Eade, Chairman of Governors, Thetford Grammar School

19 September 2014

Chairman’s Civic Reception

Chairman of South Norfolk Council, Councillor David Goldson and Mrs. Sandra Goldson

21 September 2014

Battle of Britain Commemoration Service

Mayor of Thetford, Councillor Mrs. Sylvia Armes

 

Engagements List – Vice-Chairman

17 July 2014 to 24 September 2014

Date

Event

Host

3 August 2014

Borough of Great Yarmouth Annual Civic Service also to commemorate the centenary of the start of World War One

Her Worship the Mayor of the Bough of Great Yarmouth, Councillor Marlene Fairhead

4  ...  view the full agenda text for item 63.

Minutes:

The Chairman announced that there would be a Special Council meeting held on 25 November 2014 at 2pm to progress the LABV project.

 

He drew attention to the Recycling Revolution leaflets which were available for Members to take.

 

With reference to his appointments list he said that he had attended many enjoyable events.  Some of those that were to commemorate the start of World War One had also been very moving.

 

The Leader of the Labour Group thanked the Chairman for the number of Thetford Festival events that he had supported.

64.

Declaration of Interests (Agenda Item 4)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 

 

In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.

Minutes:

None.

65.

Cabinet Minutes (Agenda Item 6) pdf icon PDF 75 KB

Unconfirmed minutes of the Cabinet meeting held on 9 September 2014.

Minutes:

When presenting the Minutes the Leader of the Council noted that it had been the last Cabinet meeting that Mark Finch had attended as S151 Officer.  He thanked Mark for all his help and advice in that role.

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 9 September 2014 be adopted.

66.

Overview and Scrutiny Commission (Agenda Item 7)

66/14a

Confirmed Minutes of the Special Meeting held on 24 July 2014 pdf icon PDF 87 KB

Minutes:

RESOLVED that the confirmed Minutes of the Special Overview & Scrutiny Commission meeting held on 24 July 2014 be adopted.

66/14b

Unconfirmed Minutes of the meeting held on 28 August 2014 pdf icon PDF 74 KB

Minutes:

1)         Task & Finish Group (Minute No 52/14)

 

It was agreed that the second sentence of the paragraph on page 22 commencing ‘Councillor Kybird’ should be amended to read that ‘…there might be a conflict of interest as the Commissioning body included GPs.’

 

2)         Adoption

 

RESOLVED that, subject to the amendment above, the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 28 August 2014 be adopted.

67.

Planning Committee (Agenda Item 7)

67/14a

Confirmed Minutes of 7 July 2014 pdf icon PDF 127 KB

Minutes:

RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 7 July 2014 be adopted.

67/14b

Confirmed Minutes of the meeting held on 4 August 2014 pdf icon PDF 87 KB

Minutes:

RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 4 August 2014 be adopted.

67/14c

Unconfirmed Minutes of the meeting held on 1 September 2014 pdf icon PDF 87 KB

Minutes:

1)         Schedule of Planning Applications – Item 1: Watton (Minute No 87/14a)

 

Councillor Gilbert sought clarification of the penultimate sentence on page 45 which said the recommendation of refusal had not been supported.  On the following page it had been resolved to refuse the application.

 

The Chairman of the Planning Committee confirmed that an amendment would be made when the Minutes were presented to the Committee.  It should have read that the recommendation of approval had not been supported.

 

2)         Schedule of Planning Applications – Item 2: Dereham (Minute No 87/14b)

 

In the second paragraph on page 47 Councillor T Monument advised that he had said that Dumpling Green was a pedestrian public right of way and only partly lit, and that cyclists had no right of way.

 

3)         Adoption

 

RESOLVED that subject to the amendments above the unconfirmed Minutes of the Planning Committee meeting held on 1 September 2014 be adopted.

68.

General Purposes Committee (Agenda Item 8) pdf icon PDF 76 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 23 July 2014.

Minutes:

It was noted that Mr Fairchild had been at the meeting and should be included in the list of those in attendance.

 

a)         Community Governance Review – Weasenham All Saints and Weasenham St Peter – Final Recommendations (Minute No 35/14)

 

An amendment to point 3 of the recommendation was made to clarify that it was up to the electorate to decide the balance of Councillors on the Parish Council.  

 

RESOLVED that:

 

1)                 the Parish Councils of Weasenham All Saints and Weasenham St Peter be merged to form one Parish Council;

2)                 the name of the group of Parish Councils be known as Weasenham Parish Council;

3)                 the number of seats of Weasenham Parish Council be seven; and

4)                 a reorganisation Order be made to effect the changes as set out in recommendations 1, 2 and 3 above to come into force on Thursday 7 May 2015.

 

b)                 Adoption

 

RESOLVED that subject to the amendments above, the now confirmed Minutes of the General Purposes Committee meeting held on 23 July 2014 be adopted.

69.

Appeals Committee (Agenda Item 9)

69/14a

Confirmed Minutes of the meeting held on 16 July 2014 pdf icon PDF 68 KB

Minutes:

RESOLVED that the confirmed Minutes of the Appeals Committee meeting held on 16 July 2014 be adopted.

69/14b

Confirmed Minutes of the Special meeting held on 25 July 2014 pdf icon PDF 57 KB

Minutes:

RESOLVED that the confirmed Minutes of the Special Appeals Committee meeting held on 25 July 2014 be adopted.

69/14c

Unconfirmed Minutes of the meeting held on 3 September 2014 pdf icon PDF 91 KB

Minutes:

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 3 September 2014 be adopted.

70.

Licensing Committee (Agenda Item 10) pdf icon PDF 76 KB

Unconfirmed minutes of the Licensing Committee meeting held on 30 July 2014.

Minutes:

RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 30 July 2014 be adopted.

71.

Nominations for Committee and other Seats (Agenda Item 11)

To receive nominations for any changes to Committee and other seats from political groups.

 

Members are asked to note the following amendment to appointments to Outside Bodies:

 

Norfolk Health Overview & Scrutiny Committee (NHOSC)

Remove Councillor Chapman-Allen as Substitute (as the District Council Members on the NHOSC have to be members of the Overview & Scrutiny Commission)

 

Minutes:

RESOLVED that Councillor M Chapman-Allen be removed as Substitute Member of the Norfolk Health Overview & Scrutiny Committee.

 

A replacement would be appointed at the next meeting.

72.

Norfolk Prepared Week (Agenda Item 12)

To receive a presentation from the Business Continuity/Emergency Planning Officer.

Minutes:

David Rimmer, Business Continuity/Emergency Planning Officer gave a short presentation to Members on the Council’s role and its legal requirements as a Category One Responder for the community.

 

Norfolk Prepared Week had been launched at the Forum in Norwich and was aimed at raising awareness and encouraging self-help.  The theme of Breckland’s contribution was Personal and Home Safety.

 

Packs had been distributed to Members which included information sheets and contact details for more information and advice.  Members were asked to use the sheets to promote the concepts of Personal and Home Safety and to help individuals, communities and businesses to be better prepared.

 

All of the information was available on the Members Page of the Intranet and on the Council’s website.

 

Councillor Williams noted that his community had been pro-active and already had its own emergency contact list and Councillor Duigan advised that he was an Emergency Co-ordinator for Dereham but he was concerned about the lack of connection between the parishes.

 

The Business Continuity/Emergency Planning Officer explained that the Community Emergency Plan would cover that and other aspects were being developed.  He was willing to visit town and parish councils and could offer support and advice.

 

Councillor Wilkin said it was easy to think that nothing would ever happen but his own village had experienced a plane crash and such things could occur anywhere.

 

The Business Continuity/Emergency Planning Officer pointed out that it wasn’t always a disaster that could cause an emergency, bad weather was a more regular cause of disruption.

 

Councillor Turner said that Bawdeswell had a particularly good emergency plan which included a list of local people with four wheel drive vehicles, chain saws, etc.  She was also aware that villages could be used when there were major road crashes, so it was very useful for them to have an emergency plan.

 

It was clarified that the information packs had not been sent out to all parishes.  The information was available on the website and a pack had been sent out to libraries.  Councillor North suggested that a pack should be sent to tourist information centres as well.

 

The Leader requested that a link to the information on the Council’s website should be sent to all town and parish clerks as he thought it was worth being pro-active.


The Chairman thanked the Business Continuity/Emergency Planning Officer for his presentation.