Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

49.

Minutes (Agenda Item 1) pdf icon PDF 80 KB

To confirm the minutes of the meeting held on 29 May 2014.

Minutes:

The Minutes of the meeting held on 29 May 2014 were confirmed as a correct record and signed by the Chairman.

 

50.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Borrett, Clarke, Goreham, Nunn, Sherwood, Skull and Steward.

 

51.

Chairman's Announcements (Agenda Item 3)

Engagements List - Chairman

30 May 2014 to 16 July 2014

 

Date

Event

Host

2 June 2014

Evening Reception

Norfolk Community Foundation

3 June 2014

Exclusive preview evening of new Tesco Store

Tesco

4 June 2014

RAF Marham Annual Formal Reception

Group Captain Harvey Smyth OBE DFC ADC MA RAF, Commanding Officer and Officers of RAF Marham

11 June 2014

Sports Experience Day

Mike Jackson MBE Chairman of the Presidents Sporting Club and Essex Disabled Sports Foundation

12 June 2014

High Sheriff Party

The High Sheriff of Norfolk, The Lady Dannatt MBE

13 June 2014

Official Opening of Thetford (AP) Free School

Thetford (AP) Free School

13 June 2014

Civic Reception

Mayor of Thetford Town Council, Councillor Mrs. Sylvia Armes

15 June 2014

Mayor’s Civic Service

Mayor of Thetford Town Council, Councillor Mrs. Sylvia Armes

16 June 2014

NSPCC Annual Meeting

West Norfolk, Kings Lynn & Wisbech Branch NSPCC

19 June 2014

What’s in the Plots? Event

Friends of the John Innes Centre

21 June 2014

Cromer Pier Show VIP Opening Night

Openwide Coastal Ltd and The Cromer Pier Pavilion Theatre

22 June 2014

Thetford Open Gardens

Rachel Woods

23 June 2014

Armed Forces Day – Raising the Flag

Breckland Council

25 June 2014

Royal Norfolk Show – Breckland Council Stand

Breckland Council

27 June 2014

Watton Rotary Diamond Jubilee Celebration

The Rotary Club of Watton & District

29 June 2014

Annual Civic Service

Lord Mayor of Norwich, Councillor Judith Lubbock, and Sheriff, Mr. William Armstrong

30 June 2014

Prizegiving Ceremony

Principal, Chairman of Governors and Members, West Suffolk College

3 July 2014

At Home

Mayor & Mayoress of Wisbech, Councillor Michael Hill and Mrs. Jane Hill

4 July 2014

Service of Commemoration in celebration of 900 years of foundation

Headmaster and Governors of Thetford Grammar School

4 July 2014

Hog Roast and Ceilidh

Thetford Grammar School

5 July 2014

Lord Mayor of Norwich’s Celebrations and Street Procession

Lord Mayor of Norwich, Councillor Judith Lubbock, and Sheriff, Mr. William Armstrong

9 July 2014

Dinner to commemorate the Sikh involvement in the First World War

 

10 July 2014

Reception to launch Conservatoire EAST

Gary Willis, Director of Performance at West Suffolk College

11 July 2014

Drinks

Commanding Officer and the Officers of the Household Cavalry Mounted Regiment

13 July 2014

The Norfolk Village Games County Final

Active Norfolk

 

 

Minutes:

The Chairman remarked that it had been a busy start to his year in office.  He congratulated the Lophams and Sporle for doing so well in the Norfolk Village Games.

 

52.

Cabinet Minutes (Agenda Item 5) pdf icon PDF 121 KB

Unconfirmed minutes of the Cabinet meeting held on 1 July 2014.

Minutes:

a)         Croxton Neighbourhood Plan – Plan Area Designation & Croxton, Kilverstone & Brettenham Neighbourhood Plan – Plan Area Designation (Minute No 62/14)

 

In response to a question from Councillor Lamb it was confirmed that the Thetford SUE area was included in the Neighbourhood Plan and until the S106 legal agreement was signed it could not be confirmed where the money for play equipment would come from.

 

b)         Broadband Breckland Investment (Minute No 63/14)

 

The Leader of the Labour Group said that he supported rural communities being helped with infrastructure but he questioned the timing and prioritisation of the decision to spend so much public money on Broadband when housing, the spare room subsidy and food banks were such an issue. 

 

Councillor Cowen said that people were struggling to earn a living and carry on day to day business due to poor Broadband provision.  This was an opportunity to do something for rural areas and was a drop in the ocean to what had been spent in Thetford.  As Chairman of Scrutiny, as a Ward representative and as an individual he supported the recommendation.

 

Councillor Bambridge agreed and said that some villages in his Ward had no Broadband at all.  It was a good use of Breckland money.

 

Councillor Duigan regretted the town v rural arguments.  It was vital for all areas.  Everyone needed to be able to contact each other to ensure a healthy, wealthy Breckland.

 

The Leader of the Labour Group responded saying that he had asked residents for their opinion and been struck by the number against spending the money.


The Leader of the Council concluded the discussion saying that the investment was for the whole district not just rural areas; towns were included as well.

 

RESOLVED that:

 

(1)               Breckland Council supports the Norfolk County Council Superfast Broadband (SFBB) project and agrees in principal to provide funding of up to and not exceeding £950,000 to deliver the project across the Breckland District, and

(2)               £950,000 be transferred from the Organisational Development Reserve to the Community Projects Reserve and be earmarked for Broadland Partnership Funding for draw down in 2016/2017.

 

c)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 1 July 2014 be adopted.

53.

Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 93 KB

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 19 June 2014.

Minutes:

RESOLVED that subject to an amendment to the spelling of RESOLVED at Minute No 34/14, the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 19 June 2014 be adopted.

 

54.

Planning Committee (Agenda Item 7) pdf icon PDF 74 KB

Confirmed minutes of the Planning Committee meeting held on 9 June 2014.

Minutes:

RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 9 June 2014 be adopted.

 

55.

General Purposes Committee (Agenda Item 8) pdf icon PDF 72 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 11 June 2014.

Minutes:

RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 11 June 2014 be adopted.

 

56.

Appeals Committee (Agenda Item 9) pdf icon PDF 57 KB

Unconfirmed minutes of the Special Appeals Committee meeting held on 27 June 2014.

Minutes:

RESOLVED that the now confirmed Minutes of the Appeals Committee meeting held on 27 June 2014 be adopted.

 

57.

Audit Committee (Agenda Item 10)

To confirm the Minutes of the Audit Committee meetings held on:

57/14a

13 June 2014 pdf icon PDF 99 KB

Minutes:

a)         Annual Report on Standards Arrangements (Minute No 22/14)

 

Councillor Gilbert thanked the Audit Committee for giving him a good hearing and debate.

 

b)         Annual Report on Treasury Management Performance (Minute No 30/14)

 

RESOLVED that :

 

(1)       the actual 2013/14 prudential indicators with the report be approved; and

(2)       the Treasury Management Stewardship report for 2013/14 at Appendix B and Appendix C be noted.

 

c)         Adoption

 

RESOLVED that the confirmed Minutes of the Audit Committee meeting held on 13 June 2014 be adopted.

 

57/14b

27 June 2014 pdf icon PDF 128 KB

Minutes:

RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 27 June 2014 be adopted.

 

57/14c

Annual Report of the Audit Committee including an Addendum for information pdf icon PDF 95 KB

Report of the Internal Audit Consortium Manager in consultation with the Chairman of the Audit Committee.

Additional documents:

Minutes:

RESOLVED that the Annual Report of the Audit Committee be noted.

 

58.

Appointment of Section 151 Officer (Agenda Item 11)

Report of the Chief Executive.

Additional documents:

Minutes:

The Chief Executive presented the report which proposed the appointment of the Executive Director Place as the Council’s Section 151 Chief Financial Officer with effect from September, when the audited accounts had been adopted.

 

RESOLVED that Julie Kennealy, Joint Executive Director, be confirmed as the Section 151 Officer for Breckland Council on the adoption of the 2013/2014 audited accounts.

 

59.

Nominations for Committee and other Seats (Agenda Item 12)

To receive nominations for any changes to Committee and other seats from political groups.

 

  • Audit Committee

 

William Nunn to replace Robert Kybird as Vice-Chairman.

Minutes:

RESOLVED that:

 

(1)       William Nunn be appointed Vice-Chairman of the Audit Committee in place of Robert Kybird

 

(2)       Robin Goreham be appointed to replace Brenda Canham as Substitute Member of the Planning Committee

 

(3)   Trevor Carter be appointed Substitute Member on the Health & Wellbeing Board.

 

60.

Attendance Statistics (Agenda Item 13)

A revised list of Attendance Statistics for 2013/14 is attached, with Portfolio Holder Briefing details omitted.

 

Additional documents:

Minutes:

The amended Attendance Statistics were noted.