Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

Outgoing Chairman

The outgoing Chairman welcomed the new Chief Executive, Anna Graves, to her first Breckland Council meeting.

 

He thanked his wife and his Secretary for their support during his year in office and presented them both with flowers.  He also presented the Committee Officers with a voucher to thank them for their help especially with his Charity fund raising functions.

 

Two members of the Caister Lifeboat (his chosen charity) were in attendance, and he presented them with a donation cheque for £3827 raised during his year as Chairman.

36.

Chairman (Agenda Item 1)

(a)         To elect the Chairman of the Council for the ensuing year.

 

(b)         The newly elected Chairman to sign the required Declaration of Acceptance of Office. 

Minutes:

Nominations were invited for a new Chairman.

 

After being duly proposed and seconded and with no other nominations being made it was RESOLVED that Robert Kybird be appointed Chairman of the Council for the ensuing year.

 

Mr Kybird signed the Declaration of Acceptance of Office.

 

Councillor Kybird in the Chair.

 

37.

Vice-Chairman (Agenda Item 2)

(a)         To elect the Vice-Chairman of the Council for the ensuing year.

 

(b)         The newly elected Vice-Chairman to sign the required Declaration of Acceptance of Office. 

 

Minutes:

After being duly proposed and seconded and with no other nominations being received it was RESOLVED that Ann Steward be appointed as Vice-Chairman for the ensuing year.

 

Mrs Steward signed the Declaration of Acceptance of Office.

38.

Vote of Thanks to the Outgoing Chairman (Agenda Item 3)

Minutes:

The Leader of the Council thanked the outgoing Chairman for his hard work in promoting the Council.  He had been a great ambassador.

 

The Leader of the Labour Group said that Councillor Claussen had been very fair and humorous and that debates in Council had been enjoyable under his Chairmanship.  The Reception had been an impressive gathering of guests and was a testament to his hard work.  He should be proud of the large amount of money he had raised.

 

Councillor Smith said that Councillor Claussen had always looked the part and had brought panache and style to the role.  He thanked him for being an excellent Chairman who had always been well prepared and said that he would be a hard act to follow.

 

Councillor Millbank reiterated all that had been said.  As Mayor of Dereham she had seen how hard Councillor Claussen had worked.

 

Councillor Lamb had been a Councillor since 1974 and had ‘endured’ many Chairmen in that time, but said that Councillor Claussen had been one of the best.

 

The Chairman then presented Councillor Claussen with the outgoing Chairman’s medal.

 

39.

Minutes (Agenda Item 4) pdf icon PDF 76 KB

To confirm the minutes of the meeting held on 17 April 2014.

Minutes:

The Minutes of the meeting held on 17 April 2014 were confirmed as a correct record and signed by the Chairman.

40.

Apologies (Agenda Item 5)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Askew, Clark, Green, Linda Monument, Pettit, Robinson, Sherwood and Skull.

41.

Chairman's Announcements (Agenda Item 6)

Engagements List – Chairman

17th April, 2014 – 28th May, 2014

 

Date

Event

Host

22 April, 2014

Unveiling of the Ian Allan Publishing Heritage Railway of the Year award

Mid-Norfolk Railway Preservation Trust Chairman, Barry Woodgett

22 April, 2014

Reception to mark the completion of day one of the Chairman’s Coast to Coast on the Norfolk Trails: Chairman’s Challenge

Chairman of Norfolk County Council, Councillor
Mrs. Hilary Cox

23 April, 2014

Official Dedication Ceremony of St. Georges Theatre, Great Yarmouth

His Worship the Mayor of the Borough of Great Yarmouth, Councillor John Burroughs in partnership with St. Georges Trust

25 April, 2014

Mayor’s Charity Ball

Mayor of Thetford, Councillor Stuart Wilson

27 April, 2014

Civic Service of Thanksgiving

Chairman of Norfolk County Council, Councillor Mrs. Hilary Cox

29 April, 2014

Handing of the keys ceremony

Instinctif Partners

30 April, 2014

Civic Reception and 40th Anniversary Celebrations

Chairman Broadland District Council, Councillor Stuart Dunn and Mrs. Judy Dunn

4 May, 2014

Civic Service

Chairman of Forest Heath District Council, Councillor Chris Barker

9 May, 2014

Long Service and Excellence Awards

East of England Ambulance Service Chief Executive Officer, Dr. A. C. March QAM SBStJ DSci (Hon) MBA MSc FASI

10 May, 2014

Mayor’s Gala Dinner to celebrate his Worship’s Mayoral Year

The Mayor of the Borough of Great Yarmouth, Councillor John Burroughs

27 May, 2014

Grant Panel – World War One Heritage Grant

 

 

Engagements List – Vice-Chairman

17th April, 2014 – 28th May, 2014

 

Date

Event

Host

9 May, 2014

Civic Reception

Mayor and Consort of Watton Town Council, Councillor Lorraine McCarthy and Councillor Paul McCarthy

18 May, 2014

Civic Service

Mayor of King’s Lynn & West Norfolk, Councillor Elizabeth Watson

20 May, 2014

Visit to Thetford Academy Inspiration Trust by HRH The Duke of Gloucester KG GCVO

 

 

Minutes:

The Chairman noted that the Mayor of Thetford was Councillor Stuart Wright, not Wilson (25 April engagement). 

 

He had also had the pleasure, in his role as Vice-Chairman of receiving the Duke of Gloucester to open the Thetford Academy.

 

42.

Cabinet Minutes (Agenda Item 8) pdf icon PDF 76 KB

Unconfirmed minutes of the Cabinet meeting held on 13 May 2014.

Minutes:

a)         Financial Performance Quarter 4 (Minute No 46/14)

 

RESOLVED that the remaining below-budget spend be contributed to the Organisational Development Reserve and that any variance resulting from the final business rates return be contributed to the Council Tax and Business Rates Reserve.

 

b)         Capital Out-Turn 2013-14 (Minute No 47/14)

 

Councillor Armes referred to the first paragraph on page 9 and asked as Ward Representative, when the archaeological dig would commence and when the site would be tidied as it was an eyesore and the public were voicing their dismay.

 

Councillor Kiddle-Morris said that there was money available to tidy the site and that officers would provide a written response to her enquiry.

 

The Leader of the Labour Group noted that in the last financial year the Council had received £320,000 in Right to Buy income.  He thought it was odd that that money was not ring-fenced for housing as the sale of former Council houses reduced the amount of available social housing. There were serious housing issues in the District with many families affected by the ‘bedroom tax’ and many in receipt of housing benefit on the housing waiting list.  He proposed an amendment to the recommendation to ring-fence the £320,000 for housing, rather than transfer it into the General Reserve.

 

Councillor Goreham seconded that proposal saying that the need for social housing was well documented.  The Executive Member with responsibility for Housing was doing her best but it would be better to ring-fence the money for housing strategy where it was needed, rather than put it in the General fund.

 

The Leader of the Council pointed out that the Executive Member with responsibility for Housing had money to support social housing.  He suggested that transferring the money to the General Fund would give the Council more flexibility.

 

Councillor Canham was concerned about young men under 35 who would never get social housing.  They could afford to pay rent but there were not enough properties available.  The money should be set aside to help those people.  Some land was available and portable homes could be erected on those areas for Housing Associations to buy or lease, to provide much needed additional accommodation.

 

Councillor Jolly questioned whether the money was revenue or capital.  That would determine what could be done with it.  She felt the point was well made but there was £1million in the affordable homes capital budget already.


Councillor Borrett thought it would be premature to tie the Council’s hands.  Placing the money in the General Fund gave flexibility.  The money could still be used for housing.

 

Councillor Smith pointed out that the Council had not had a Housing Revenue Account since 1993.  The capital receipts were available to Flagship for funding and a further £1million was available and could be applied for by Flagship at any time.

 

The proposed amendment was not supported by Members.

 

RESOLVED that:

 

1)                 the final Capital budget out-turn and funding for 2013-14 as detailed in Appendix B of the report be approved; and  ...  view the full minutes text for item 42.

43.

Overview and Scrutiny Commission (Agenda Item 9)

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 1 May 2014.

Additional documents:

Minutes:

a)         Executive member Portfolio Update (Minute No 27/14)

 

Councillor Kiddle-Morris (Executive Member for Assets & Strategic Development) pointed out two amendments on page 43.  Under Economic Development the figure for Breckland employees should be 2.5 not 2.4 and under Community Interest Company (CIC) the CIC was now known as ‘Grants 4 Growth’ not Enterprise Norfolk.

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 1 May 2014 be adopted.

 

44.

Planning Committee (Agenda Item 10)

44/14a

Confirmed minutes of the Planning Committee meeting held on 14 April 2014 pdf icon PDF 104 KB

Minutes:

RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 14 April 2014 be adopted.

44/14b

Unconfirmed minutes of the Planning Committee meeting held on 12 May 2014

Additional documents:

Minutes:

a)         Deferred Applications (Minute No 51/14a)

 

Councillor Borrett requested an amendment to the penultimate sentence in the first paragraph of page 49.  He had said that the application for Prior Approval had been granted subject to proof of agricultural business.  He requested the deletion of ‘use of the land for agriculture’.

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 12 May 2014 be adopted.

 

45.

General Purposes Committee (Agenda Item 11) pdf icon PDF 76 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 16 April 2014.

Minutes:

a)         Developing Stronger Communities (Minute No 16/14)

 

In the pen-ultimate paragraph of page 23 Councillor Steward had mentioned her involvement in Getting Young People into Apprenticeships, not kids.  

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 16 April 2014 be adopted.

 

46.

Annual Appointment of the Committees and other Representatives and Chairmen and Vice-Chairmen 2014-15 (Agenda Item 12) pdf icon PDF 86 KB

Report of the Assistant Director, Democratic Services.

Minutes:

The Senior Committee Officer presented the report and highlighted the following changes:

 

Planning Committee

Phillip Duigan to replace William Richmond

William Richmond to replace Phillip Duigan as a Substitute Member

Brenda Canham to replace Terry Jermy as a Substitute Member

 

General Purposes Committee

Brenda Canham to replace Terry Jermy as a Substitute Member

 

Joint Appointments Committee

 

Michael Wassell to replace Adrian Stasiak

 

It was pointed out that the Norfolk Police & Crime Panel was an Outside Body and would be dealt with under Agenda Item 13.

 

RESOLVED that, subject to the amendments above, the Chairmen and Vice-Chairmen, Committee and Sub-Committee members for 2014/15 be re-appointed en bloc.

 

47.

Representatives on Outside Bodies 2014-2015 (Agenda Item 13) pdf icon PDF 67 KB

Report of the Assistant Director, Democratic Services.

Minutes:

The Senior Committee Officer presented the report and advised Members of the following additions and amendments:

 

The Anglia Revenues & Benefits Partnership Joint Committee (ARP JC) had been inadvertently omitted from the list.  Paul Claussen and William Smith were appointed to the Committee with Elizabeth Gould and Ellen Jolly as Substitute Members.

 

The Health & Wellbeing Board had also been omitted from the list.  Lynda Turner was appointed as the Council’s representative.

 

Keith Martin and Adrian Joel were appointed to the Attleborough Neighbourhood Steering Group.

 

Trevor Carter was appointed as NHS Champion on the Norfolk County Council Health & Wellbeing Board Housing Committee.

 

Michael Wassell replaced William Nunn on the Moving Thetford Forward Board.

 

It was noted that the Hamond’s Educational Charity had requested a reduction in representatives to two from January 2015.  The appointments would be reviewed later in the year.

 

RESOLVED that, subject to the amendments above, the Members listed at Appendix A be appointed as the Council’s representatives on Outside Bodies.

 

48.

Members' Attendances from May 2013 to May 2014 (Agenda Item 14) pdf icon PDF 12 KB

Report of the Assistant Director, Democratic Services.

 

Note:  Members are asked to note that their total number of meetings depends on the number of Committees they sit on.  Some Members are in full-time employment and are unable to attend every meeting.

Minutes:

This item was for information only.  The four Members that had achieved 100% attendance were congratulated.

 

Councillor Kiddle-Morris queried the number of meetings he should have attended and it was noted that the total included Portfolio Holder Briefings.  It was agreed that as Members were not representing their constituents at such briefings the figures should not be included in the attendance statistics in future.

 

Revised attendance statistics would be included on the next Council Agenda.