Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

1.

Minutes (Agenda Item 1) pdf icon PDF 88 KB

To confirm the minutes of the meeting held on 19 December 2013.

Minutes:

The Minutes of the meeting held on 19 December 2013 were confirmed as a correct record and signed by the Chairman.

 

2.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Borrett, Cowen, Kybird, Pettitt, Sharpe and Spencer.

 

3.

Chairman's Announcements (Agenda Item 3)

Engagements List – Vice-Chairman

 

19th December, 2013 – 22nd January, 2014

 

The Chairman did not attend any engagements between the dates listed above.

 

Date

Event

Host

12th January, 2014

Annual Civic Service

His Worship the Mayor of the Borough of Great Yarmouth, Councillor John Burroughs

 

Minutes:

The Chairman told Members that sadly Breckland had lost some very good friends recently.  He invited Councillor Martin to say a few words about a previous Member, Mr Thomas Charles Byford.

 

Councillor Martin recalled that Mr Byford was a long serving Member of the Council and was Chairman in 1990/91.  He had played a very big part in Attleborough serving on the Town Council for many years and as Chairman and Mayor.  He had lived and worked in Attleborough all his life.  He had lived his early life at Fairfield House on Station Road and had spent his last years there as it had become a nursing home.  He had been a very dear friend.

 

Councillor Turner then spoke about Roger Lloyd Pack, best known for his acting parts in Only Fools & Horses and The Vicar of Dibley.  He had been a resident of North Norfolk and a great supporter of the local theatre and patron of the Breckland British Film Festival.  He had said that it was great that the Council was bringing stories and drama to rural areas.

 

The Chairman then asked Members to remember the tragic loss of four United States Armed Forces personnel (Captain Sean Ruane, Captain Christopher Stover, Technical Sergeant Dale Mathews and Staff Sergeant Afton Ponce) killed in a helicopter crash during a training exercise at Cley Marshes.  The Armed Forces were an integral part of the Civic Arena and it was very poignant that the motto of those killed had been ‘These things we do, that others might live’.

 

All Members stood and observed a minute’s silence.

 

The Chairman reminded Members of the Quiz and Chips that would take place on 4 March 2014 to raise money for his charity.  He thanked Members that had made a donation because they could not attend on the night. 

 

Finally he reminded Members that immediately following the meeting there would be a Broadband presentation by Karen O’Kane.

 

4.

Cabinet Minutes (Agenda Item 5) pdf icon PDF 113 KB

Unconfirmed minutes of the Cabinet meeting held on 7 January 2014.

Minutes:

a)         Cessation of the Council Publication Known as ‘Voice’ (Minute No 7/14)

 

Councillor Gilbert supported the decision.  He had never been a fan of such Council publications as he thought they gave rise to bias.  Royal Mail had delivered the publication and as a former postal worker he noted that the decision would make a lot of postmen happy!

 

Councillor Lamb referred to the remark from Councillor North in the Minutes that not everyone had access to a computer.  He was one of those people but he was not perturbed by the disappearance of Voice.

 

b)         Economic Development (ED) Service Transformation (Minute No 10/14)

 

RESOLVED that:

 

(1)       a Breckland Council wholly owned Community Interest Company (CIC), Resource for Growth CIC be set up;

 

(2)       the Economic Development Manager be appointed as the CIC Director;

 

(3)       an interim CIC Board be set up consisting of the Portfolio Holder for Assets & Strategic Development, the Chief Executive and the Economic Development Manager to provide governance and monitor performance on behalf of the Council; and

 

(4)       The Audit Committee and the Cabinet to receive quarterly reports from the Interim CIC Board on financial performance.

 

c)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 7 January 2014 be adopted.

 

5.

Planning Committee (Agenda Item 6) pdf icon PDF 102 KB

Unconfirmed minutes of the Planning Committee meeting held on 16 December 2013.

Minutes:

a)         Local Development Framework ( Minute No 124/13)

 

Councillor Gilbert asked about the Duty to Co-operate and asked what would happen if a neighbouring authority would not do so.

 

Councillor Kiddle-Morris advised that it worked both ways.  When formulating Plans the Council was required to ask its neighbours about any cross border issues.  As long as the Council had evidence that it had tried to communicate with its neighbours it was not their problem if the neighbours failed to respond.

 

b)         Adoption

 

RESOLVED that the now confirmed Minutes of the Planning Committee meeting on 16 December 2013 be adopted.

 

6.

General Purposes Committee (Agenda Item 7) pdf icon PDF 56 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 8 January 2014.

Minutes:

a)         Adoption of a Revised ‘Procedures Policy’ in relation to the Local Land & Property Gazetteer incorporating Street Naming & Numbering (Minute No 3/14)

 

RESOLVED that subject to an amendment to remove the final sentence from point 2.4, the revised procedures Policy document be adopted as a Policy.

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 8 January 2014 be adopted.

 

7.

Appeals Committee (Agenda Item 8) pdf icon PDF 59 KB

Unconfirmed minutes of the Appeals Committee meeting held on 15 January 2014.

Minutes:

a)         Minutes (Minute No 1/14)

 

The Chairman of the Appeals Committee noted that she had not been present at the meeting on 11 September 2013 and therefore the Minutes had been signed by the Vice-Chairman.

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 15 January 2014 be adopted.

 

8.

Audit Committee (Agenda 9)

8/13a

Unconfirmed minutes of the Audit Committee meeting held on 13 December 2013 pdf icon PDF 265 KB

Minutes:

a)         Work Programme (Minute No 59/13)

 

Councillor Smith asked the Chief Executive when the Audit Committee was scheduled to consider intellectual property rights which he thought should be put on the Work Programme.


The Chief Executive said that he noted the Member’s comments and the matter would be discussed at the next Management Team Meeting.

 

b)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 13 December 2013 be adopted.

 

8/13b

Unconfirmed minutes of the Special Audit Committee meeting held on 20 December 2013 pdf icon PDF 120 KB

Minutes:

RESOLVED that the unconfirmed Minutes of the Special Audit Committee meeting held on 20 December 2013 be adopted.

 

9.

Nominations for Committee and other Seats

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

RESOLVED that William Nunn be appointed as the Council’s representative on the East of England Local Government Association Improvement Panel.