Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

38.

Chairman (Agenda Item 1)

(a)         To elect the Chairman of the Council for the ensuing year.

 

(b)         The newly elected Chairman to sign the required Declaration of Acceptance of Office.

 

Minutes:

The outgoing Chairman thanked the Members for giving him the opportunity to be the Civic representative for Breckland and for their support in the Council meetings.  He had found the experience very enjoyable.

 

He expressed his particular thanks to his wife and the Chairman’s Secretary, Sue Allen for their support and presented each with a bouquet of flowers.

 

Finally he thanked everyone that had supported his chosen charity, Water Aid and presented a cheque for £2,895 to Sandra Walmsley who said she was delighted to accept the donation on behalf of the Charity.

 

Nominations were then invited for a new Chairman.

 

After being duly proposed and seconded and with no other nominations being made it was RESOLVED that Paul Claussen be appointed Chairman of the Council for the ensuing year.

 

Mr Claussen signed the Declaration of Acceptance of Office.

 

Mr Claussen in the Chair

 

39.

Vice-Chairman (Agenda Item 2)

(a)         To appoint the Vice-Chairman of the Council for the ensuing year.

 

(b)         The newly appointed Vice-Chairman to sign the required Declaration of Acceptance of Office.

 

Minutes:

After being duly proposed and seconded and with no other nominations being received it was RESOLVED that Robert Kybird be appointed as Vice-Chairman for the ensuing year.

 

Mr Kybird signed the Declaration of Acceptance of Office.

 

40.

Vote of Thanks to the Outgoing Chairman (Agenda Item 3)

Minutes:

The Chairman then presented Mr Goreham with the Chairman’s medal and commended him for the humour, good grace and integrity he had shown.

 

The Leader of the Labour Group noted that everyone had benefitted from Mr Goreham’s knowledge over the past 12 months.  The list of engagements he had attended was immense and the money he had raised for charity had been a fantastic achievement.

 

41.

Minutes (Agenda Item 4) pdf icon PDF 94 KB

To confirm the minutes of the meeting held on 11 April 2013.

Minutes:

It was noted that Mr Clark had been in attendance at the previous meeting.

 

Subject to that amendment the Minutes of the meeting held on 11 April 2013 were confirmed as a correct record and signed by the Chairman.

 

42.

Apologies (Agenda Item 5)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr Gilbert, Mrs Pettitt and Mr Rose.

 

43.

Chairman's Announcements (Agenda Item 6)

Engagements List – Chairman

 

11th April, 2013 – 22nd May,2013

 

Date

Event

Host

13th April, 2013

Civic Reception

Mayor of Attleborough, Councillor Mrs. Sam Taylor

18th April 2013

Civic Reception

Mayor of Wymondham Councillor Robert Savage

19th April, 2012

Civic Reception

Chairman of North Norfolk District Council, Councillor Peter Moore

28th April, 2013

ANZAC Day Commemorative Service

The Britain Australia Society Norfolk Branch

15th May 2013

Civic Service of Thanksgiving

Chairman of North Norfolk District Council, Councillor Peter Moore

 

Engagements List – Vice-Chairman

 

11th April, 2013 – 22nd May,2013

 

 

Date

Event

Host

10th May, 2013

Civic Reception

Chairman of South Norfolk District Council, Councillor Bob McClenning and Mrs. Patricia McClenning

 

 

Minutes:

The list of previous engagements was noted.

 

44.

Declaration of Interests (Agenda Item 7)

Members are no longer required to declare personal or prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in the Register of Interests. Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 

 

In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.

Minutes:

No declarations were made.

 

45.

Cabinet Minutes (Agenda Item 8) pdf icon PDF 85 KB

Unconfirmed minutes of the Cabinet meeting held on 7 May 2013.

Minutes:

(1)       Digital Communications Strategy (Minute No 36/13)

 

The Leader of the Labour Group noted the omission of the phrase Communication Dinosaur which had been mentioned at the meeting.  He thought it was an opportunity for the Council to take the lead in something that was important to residents and was disappointed that more had not been made of the results of the Could We Should We consultation.

 

The Leader of the Council thought that it had been the right decision to ensure the Communications Strategy was right for the whole District.

 

(2)       Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 7 May 2013 be adopted.

 

46.

Overview and Scrutiny Commission (Agenda Item 9) pdf icon PDF 92 KB

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 4 April 2013.

Minutes:

RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 8 April 2013 be adopted.

 

Mr Joel noted that he had been in attendance at the meeting.

 

47.

Planning Committee (Agenda Item 10)

47/12a

Confirmed minutes of the Planning Committee meeting held on 8 April 2013 pdf icon PDF 91 KB

Minutes:

RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 8 April 2013 be adopted.

47/12b

Unconfirmed minutes of the Planning Committee meeting held on 8 May 2013

Additional documents:

Minutes:

(1)          Deferred Applications – Mattishall: Summer Meadows, off Mill Road: 3PL/2012/1004 (Minute No 47/13a)

 

It was noted that the recommendation to Cabinet would be on the Agenda for the Cabinet meeting to be held on 18 June 2013.

 

(2)          Adoption

 

RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 8 May 2013 be adopted.

48.

General Purposes Committee (Agenda Item 11) pdf icon PDF 87 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 17 April 2013.

Minutes:

(1)       Sex Establishments and Sexual Entertainment Venues Policy (Minute No 25/13)

 

Mr Kybird noted the omission of the word Policy from the recommendation.  The wording was therefore amended. 

 

RESOLVED that the Sex Establishments and Sexual Entertainment Venues Policy (as amended) be adopted.

 

(2)       Adoption

 

RESOLVED that the unconfirmed Minutes of the General Purposes meeting held on 17 April 2013 be adopted.

 

49.

Appeals Committee (Agenda Item 12) pdf icon PDF 86 KB

Unconfirmed minutes of the Appeals Committee meeting held on 24 April 2013.

Minutes:

(1)       Request for Exemption to Displaying an External Plate on a Licensed Vehicle (Minute No 58/13)

 

At the request of the Chairman of the Appeals Committee it was agreed that the last word of the second paragraph be changed from ‘exempt’ to ‘waived’.

 

(2)       Local Government (Miscellaneous Provisions) Act 1976 (Minute No 59/13)

 

The Chairman of the Appeals Committee clarified that the word ‘investigated’ should replace the word ‘increased’ in the recommendation.  Subject to that amendment it was:

 

RESOLVED that the membership of the Appeals Committee should be investigated to accommodate any urgent meetings required.

 

(3)       Adoption

 

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 24 April 2013 be adopted.

 

50.

ANNUAL APPOINTMENT OF THE COMMITTEES AND OTHER REPRESENTATIVES AND CHAIRMEN AND VICE-CHAIRMEN 2013-14 (Agenda Item 13) pdf icon PDF 84 KB

Report of the Assistant Director for Democratic Services.

 

Minutes:

RESOLVED that the Chairmen, Vice-Chairmen and members of the standing Committees of the Council be re-appointed en-bloc, subject to the following amendments.

 

·        Mr F Sharpe had resigned as Executive Support Member for Assets & Strategic Development.  No replacement would be appointed at the present time;

·        Planning Committee – Mrs J North to cease as Vice-Chairman, but to remain on the Committee.  Mr M Robinson to be appointed as Vice-Chairman;

·        General Purposes Committee – Mr S Green to be replaced by Mr A Stasiak and Mrs B Canham to be replaced by Mr R Goreham;

·        Licensing Committee – Mrs E Jolly to be replaced by Councillor C Bowes.  Mr J Rogers to be appointed as Vice-Chairman.  No Conservative Substitute to be appointed at the present time.

·        Appeals Committee – Mr C Clark to be replaced by Mrs B Canham.

·        Audit Committee – Mr T Jermy to be replaced by Mrs B Canham.  Mr T Jermy to become a Substitute Member.

·        Joint Appointments Committee – Mr A Stasiak had been mistakenly shown as a member in the report.  Mr M Wassell had previously been appointed to replace him.

·        Joint Appointments Appeals Committee – Mr C Clark to be replaced by Mrs B Canham.  Mr I Sherwood to be appointed as Substitute Member.

 

51.

REPRESENTATIVES ON OUTSIDE BODIES 2013-2014 (Agenda Item 14) pdf icon PDF 76 KB

Report of the Assistant Director for Democratic Services.

 

Minutes:

RESOLVED that representatives to Outside Bodies be re-appointed en-bloc subject to the following amendments:

 

·        Attleborough Community and Enterprise Centre – no representative required

·        Iceni Partnership – Paul Darby appointed as representative

·        Norfolk Archaeological Services Advisory Committee – Committee Suspended – no representative required

·        Norfolk Older People’s Forum – should be Breckland Older People’s Forum

·        Waste Recycling Environmental Ltd (WREN) – no representative required.

 

52.

MEMBERS' ATTENDANCES FROM MAY 2012 TO MAY 2013 (FOR INFORMATION)(Agenda Item 15) pdf icon PDF 58 KB

Report of the Assistant Director for Democratic Services.

Minutes:

In response to concerns raised, future reports on attendance would show the percentage of meetings attended by a Member.  There would also be a footnote to provide more details.

 

Mr W Richmond’s attendance figures had been corrected to show no absences.

 

The report was noted.