Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

58.

Chairman (Agenda Item 1)

(a)         To elect the Chairman of the Council for the ensuing year.

 

(b)         The newly elected Chairman to sign the required Declaration of Acceptance of Office.

Minutes:

The outgoing Chairman said that after attending functions for eight months she had introduced the ‘slimathon’.  About half a dozen Councillors had joined her, losing weight to raise money.  £670 had been raised and would be distributed to Young Carers in Norfolk.

 

There would be a brief presentation on Personal Development Plans at the end of the meeting and all Members were asked to stay on.

 

Finally, she said that it had been an honour to be Chairman of the Council.  The Chairman’s chains of office were heavy, reflecting their importance in representing the Council.  In April she had been privileged to join three other chain wearing dignitaries from Norfolk on a visit to Norfolk, Virginia, so the chains were well travelled.

 

Nominations were then invited for a new Chairman.

 

(a)               After being duly moved and seconded, it was

 

RESOLVED that Mr N Wilkin be elected as Chairman of the Council for the ensuing year.

 

(b)               Mr Wilkin then signed the Declaration of Acceptance of Office.

 

Mr Wilkin in the Chair

 

59.

Vice-Chairman (Agenda Item 2)

(a)         To appoint the Vice-Chairman of the Council for the ensuing year.

 

(b)         The newly appointed Vice-Chairman to sign the required Declaration of Acceptance of Office.

Minutes:

(a)               After being duly moved and seconded, it was

 

RESOLVED that Mr R Goreham be appointed as Vice-Chairman of the Council for the ensuing year.

 

(b)               Mr Goreham then signed the Declaration of Acceptance of
Office.

 

60.

Vote of Thanks to the Outgoing Chairman (Agenda Item 3)

Minutes:

A Member proposed a vote of thanks for the outgoing Chairman.  He said that she had brought great dignity to the role.  Her reasoned calm and unflappability along with her willingness to listen had resulted in great benefit to the Council from her time as Chairman. 

 

Mr Goreham spoke on behalf of Labour Members and said that Mrs Monument had been an excellent ambassador for the Council.  She had chaired the meetings with fairness and dignity and the Labour Members thanked her for her hard work.

 

Mr Lamb, speaking on behalf of Independent Members said it was a pleasure to be able to thank Mrs Monument for her dignified representation of the Council throughout the year.

 

The new Chairman joined Members in thanking the outgoing Chairman and presented her with the Chairman’s medal.

 

61.

Minutes (Agenda Item 4) pdf icon PDF 87 KB

To confirm the minutes of the meeting held on 19 April 2011.

Minutes:

The Minutes of the meeting held on 19 April 2011 were confirmed as a correct record and signed by the Chairman.

 

62.

Apologies (Agenda Item 5)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr P Cowen, Mrs S Matthews and Mr D Williams.

 

63.

Chairman's Announcements (Agenda Item 6)

Minutes:

The Chairman said that they had lost some very good Councillors and he thanked them for all their hard work.  He noted that there were a lot of new Members and that the youth, enthusiasm, age and experience they brought would provide a good mix.

 

All Members were invited to attend for photographs at noon and reminded about the PDP briefing at the end of the meeting.

 

64.

Declaration of Interest (Agenda Item 7)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Lady K Fisher declared a personal and prejudicial interest in Agenda Item 12 (Minute No 34/11) by virtue of her husband’s landholdings in Thetford.

 

65.

Constitution - Amendment to Standing Orders (Agenda Item 8)

RECOMMENDED that, in accordance with Standing Order No. 54, the following changes be adopted:

 

1.            Committees

 

·              S.O.32 – Committees – Delete “Staffing Panel” and add “Joint Appointments Committee” and “Joint Appointments Appeals Committee”.

 

·              S.O. 39 – Quorum of Committees  (page 72):

 

                  Add at the end of 39.1 “or as specified below”, and also add new sub-paragraph:

 

                  39.3 The quorum of Joint Appointments Committee and of Joint Appointment Appeals Committee shall be 4, consisting of 2 members from Breckland Council and 2 from South Holland District Council.

 

·              S.O. 43 (Rights to attend Committees) : Page 73 : at 43.5(b) delete reference to “Staffing Panel” and substitute reference to “Joint Appointments Committee” and “Joint Appointments Appeals Committee”.

 

·              S.O.60: Page 78 (Appointment of Chief Officers and Deputy Chief Officers)

 

                  60.1 – Delete “and deputy chief officers”.

 

·              S.O.61 : page 78 (Disciplinary Action : Protected Officers)

 

                  61.3: Delete “a panel of the General Purposes Committee” and substitute “the Joint Appointments Committee”.

 

                  61.4: Delete (re appeals) “General Purposes Committee” and substitute “Joint Appointments Appeals Committee”.

 

                  61.5: Ditto (as 61.4)

 

·        S.O. 62: Page 79 (Dismissal/Disciplinary Action: Non-Protected Staff):

 

                  62.1          :           as 61.3

                  62.2          :           as 61.4

 

2.            As a Result of New Executive Arrangements

 

·              Alter S.O. 20 to cover new statutory requirements for the Leader to be appointed for four years, and for the Deputy Leader to be appointed by the Leader.

                  The new wording is:

 

         20.1:            The Leader of the Council will be appointed by Full Council at the first Annual meeting after the election by simple majority, and his/her term of office will extend, subject to below, until the Annual Meeting after the next election (usually four years).

 

         20.2:            The Leader’s appointment will terminate at any time on the passing in Full Council of a vote of no confidence, provided that the vote is on a formal motion under Standing Order 6 or on his/her resignation or disqualification during his term.

 

                           20.3: [As now, but deleting reference to the Deputy Leader]

 

                           20.4: The Leader shall appoint a Deputy Leader, who shall remain in office (unless removed by the Leader) until the end of the term of office of the Leader.

 

All the above changes are made in accordance with the Resolution made by Council on 19 April 2011 (Minute No. 53/11 refers).

 

Minutes:

RESOLVED to adopted the proposed changes in accordance with Standing Order No 54 and the Resolution made by Council on 19 April 2011 at Minute No. 53/11.

 

66.

Annual Appointment of the Leader, Committees, Groups and Other Representatives and Chairman and Vice-Chairman 2011-2012 (Agenda Item 9) pdf icon PDF 77 KB

Members are asked to note that the Deputy Leader, according to the newly amended Standing Orders (see above) is appointed by the Leader and not by Full Council.

 

Report by the Assistant Director of Democratic Services.

 

Additional documents:

Minutes:

(a)               Having been duly moved and seconded, Members

 

RESOLVED that Mr J W Nunn be re-appointed as Leader of the Council for the ensuing year.

 

Mr Lamb abstained from voting as he did not support the office of Leader.

 

In accordance with the changes to the Constitution, Mr Nunn then appointed Mr A C Stasiak as the Deputy Leader of the Council.

 

(b)               Mr Nunn informed Members that there had been one change to the Executive; Lady K Fisher had been replaced by Mrs L Turner.  The appointments of Executive Support Members and Portfolio responsibilities would be notified to the Chief Executive, in accordance with the Constitution.

 

(c)               RESOLVED that the Chairmen and Vice-Chairmen of Committees be approved as listed on the attached Appendix A.

 

(d)               RESOLVED that the membership and allocation of each Committee be approved as listed on the attached Appendix A.

 

67.

Members' Attendances from May 2010 to May 2011 (Agenda Item 10) pdf icon PDF 39 KB

A list of attendances for 2010/11 is attached for Members’ information.

 

Minutes:

This item was noted.

 

68.

Representatives on Outside Bodies 2011-2012 (Agenda Item 11) pdf icon PDF 77 KB

Report by the Assistant Director of Democratic Services.

Additional documents:

Minutes:

(a)       RESOLVED that the representatives on Outside Bodies be re-appointed en bloc, subject to the following changes:

 

Attleborough Community and Enterprise Centre

 

Councillor A Joel

 

Breckland Area Museums Committee

 

Councillor P Darby

One vacancy

 

Brecks Partnership

No representative required

 

Charles Burrell Museum Trust

 

Councillor P Spencer

 

East Harling Drainage Board

 

Councillor E Jolly

 

Hamond’s Educational Charity

 

Councillor P Darby to replace Councillor I Sherwood

 

Moving Thetford Forward Board

 

Councillor M Robinson to fill the vacancy

 

Norfolk Archaeological Services Advisory Committee

 

Councillor T Monument (substitute)

 

Norfolk Health Scrutiny Committee

 

Councillor Lady K Fisher

Councillor R Kybird (substitute)

 

Norfolk Local Authority Tourism Group

 

Councillor A Steward

 

The Queen Elizabeth Hospital NHS Trust

 

Councillor I Sherwood

 

WREN

 

Vacancy

 

(b)       Councillor G Bambridge to replace Councillor D Williams as the Council’s E-Champion.

 

A complete list of appointments to Outside Bodies is attached at Appendix B for information.

 

69.

Cabinet Minutes - 5 April 2011 (Agenda Item 12) pdf icon PDF 118 KB

Unconfirmed minutes of the Cabinet meeting held on 5 April 2011.

Minutes:

The Chief Executive advised Members that the Cabinet minutes had been adopted at the Council meeting on 19 April 2011 and had been placed on the agenda in error.

 

70.

Development Control Committee - 18 April 2011 (Agenda Item 13) pdf icon PDF 82 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 18 April 2011.

Minutes:

RESOLVED that the unconfirmed Minutes of the Development Control Committee meeting held on 18 April 2011 be adopted.