Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

13.

Minutes (Agenda Item 1) pdf icon PDF 90 KB

To confirm the minutes of the meeting held on 19 January 2012.

Minutes:

The Minutes of the meeting held on 19 January 2012 were confirmed as a correct record and signed by the Chairman.

 

14.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mrs S Armes, Mr B Borrett, Councillor C Bowes, Mr R Childerhouse, Mr P Cowen, Mr B English, Mr R Goreham, Mr S Green, Mr T Lamb, Mrs L Monument, Mrs P Quadling, Mr I Sherwood, Mr B Skull and Mrs P Spencer.

 

15.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Mr K Gilbert declared a personal and prejudicial interest in Agenda Item 7b (Minute No 30/12 of the Cabinet Minutes) regarding Disabled Adaptations Funding as his mother-in-law would be making an application for a grant.

 

Lady Fisher declared a personal and prejudicial interest in Agenda Item 8 (Minute No 29/12 of the Overview & Scrutiny Minutes) regarding the Thetford Area Action Plan due to her husband’s family’s landholding interests.

 

Mr W Nunn, Mr P Claussen, Mr R Kybird , Mr M Kiddle-Morris and Mrs A Steward all declared a personal interest in Agenda Item 7a (Minute No 23/12 of the Cabinet Minutes) as members of the Moving Thetford Forward Board.

 

16.

Chairman's Announcements (Agenda Item 4)

Date

Event

Host

27/1/12

Holocaust Day Memorial Service

Lord Mayor of Norwich, Councillor Jenny Lay

30/1/12

Chinese New Year Charity Auction & Buffet

Lord Mayor of Norwich, Councillor Jenny Lay, and Sheriff, Chris Higgins

02/2/12

Licensing of the Reverend Michael Langan as Priest-in-Charge of the Shelrock Benefice

Churchwardens and parishioners of Great Ellingham, Little Ellingham, Rockland All Saints, Rockland St. Peter and Shropham with Snetterton

04/2/12

Winter Open House

Vice Commander, Third Air Force and Mrs. Mark R. Zamzow, USAF Mildenhall

05/2/12

Civic Service followed by Presentation of a Honorary Citizen Award for 11 (AC) Squadron, RAF Marham

Mayor of Swaffham, Councillor Shirley Matthews

14/2/12

King’s Lynn Mart and luncheon

The Worshipful the Mayor and Mayoress of the Borough of King’s Lynn & West Norfolk, Councillor and Mrs. Colin Sampson

Engagements List – Chairman

 

19th January, 2012 to 22nd February, 2012

Minutes:

The Chairman reminded Members that a meeting of the Local Joint Consultative Committee would follow the Council meeting.

 

He commented on the functions that he had attended, including a very pleasant evening at the Chinese New Year celebrations. The King’s Lynn Mart had been a lot of fun.  He had lunched with the Chairman of South Holland.  As they were both wearing their chains of office they had been approached by many people and children.  He had been saddened by the tragic death of a child the next day and his thoughts went out to the family.

 

The Chairman was concerned that he had not raised as much money for his chosen charity as he would have liked.  He therefore proposed to undertake a Breckland Five-Town Tandem Tour, visiting Thetford, Attleborough, Watton, Swaffham and Dereham (about 50 miles).  The Leader of the Council owned a tandem and he had kindly agreed to take part.  The Chairman hoped to raise more money than he had on his sponsored slim!

 

17.

Council Tax 2012/13 (Agenda Item 5) pdf icon PDF 77 KB

The Council is asked to pass a formal resolution on the setting of the Council Tax.

Additional documents:

Minutes:

The Executive Member for Finance & Democratic Services presented the report.  He was very proud that the Council had not increased Council Tax for the last four years.  He recognised the need to provide value for money in the current economic climate.  There were challenging times ahead and difficult decisions to be made.  The Council was being pro-active with shared management with South Holland and discussions with Great Yarmouth to extend the partnership further. 

 

He handed over to the Assistant Director of Finance who explained that when the report had been written it had not been clear what level of Council Tax the Police Authority would set.  There had been three options and he was pleased to report that the option chosen was the one used in the report, so no amendments were necessary.

 

He drew attention to the special expenses set out on page three of the report, which formed part of the recommendation.

 

He apologised for the legalistic wording of the Council Tax resolutions which were set out at section 1.4 of the report.

 

A Watton Member queried the amount that Watton was paying for street lighting.  The town was smaller than Dereham, but appeared to be paying more for its street lighting.

 

The Assistant Director Finance explained that the amount related to the number of columns being maintained.

 

The Leader of the Council pointed out that it was up to each individual town to consult with its residents about turning off street lights to reduce costs.

 

The same Watton Member was concerned that 18 parishes had not set a precept.  He accepted that some of the smaller parish meetings would not do so, but hoped that the larger parishes were not expecting to receive funding from Breckland for projects which should be financed by their precept.

 

RESOLVED that:

 

(1)               The formal Council Tax resolutions for 2012-13, as at section 1.4 of the report, be approved.

 

(2)               The Special Expenses for 2012-13, as set out in section 1.3 of the report, be approved.

 

(3)       It be noted that on 19 January 2012 the Council has calculated:-.

 

(a)   the Council Tax Base 2012-13 for the whole Council area as 43,634.93 (item T in the formula in section 31B(3) of the Local Government Finance Act 1992, as amended) and;

 

(b)   for dwellings in those parts of its area to which a Parish precept relates as in Appendix A of the report.

 

(4)       The following amounts be calculated by the Council for the year 2012-2013 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended (the Act): -

 

(a)

£77,621,781

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act;

 

 

 

(b)

£72,372,686

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

 

 

(c)

£5,249,095

being the amount by which the aggregate at 4(a) above exceeds the aggregate at 4(b) above, calculated by the  ...  view the full minutes text for item 17.

18.

Localism Act 2011 - Pay Policy Statement (Agenda Item 6) pdf icon PDF 60 KB

Report of the Director of Commissioning.

Additional documents:

Minutes:

The Assistant Director for Commissioning presented the report.  Under section 38 of the Localism Act the Council was required to produce and approve a pay policy statement by 31 March 2012.  The statement made no changes to the existing pay policies and procedures.

 

RESOLVED to adopt the Council’s Pay Policy Statement 2012/13.

 

19.

Cabinet (Agenda Item 7)

19/07a

9 February 2012 pdf icon PDF 69 KB

Unconfirmed Minutes of the Special meeting of the Cabinet held on 9 February 2012.

Minutes:

(1)       Thetford Riverside Regeneration Project (Minute No 23/12)

 

A Thetford Member sought reassurance that the units referred to in paragraph three on page 22 of the agenda would not be used for retail.

 

The Executive Member for Assets & Strategic Development advised that the indicative scheme was for a possible hotel and cinema, but that any other proposals received would be sent out for consultation.

 

(2)       Adoption

 

RESOLVED that the Minutes of the Cabinet meeting held on 9 February 2012 be adopted. 

19/07b

14 February 2012 pdf icon PDF 109 KB

Unconfirmed Minutes of the meeting of the Cabinet held on 14 February 2012.

Minutes:

(1)       The Food Law Enforcement Plan (Minute No 29/12)

 

RESOLVED that the Food Law Enforcement Plan for 2012/13 be adopted.<1>

 

(2)       Environmental Health Review (Minute No 37/12)

 

RESOLVED that:

 

(a)               the proposal for a shared Environmental Health and Licensing service at South Holland and Breckland Council be approved; and

(b)               the capital investment in IT to make possible the shared service be approved.

 

(3)       Adoption

 

            RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 14 February 2012 be adopted.

20.

Overview & Scrutiny Commission (Agenda Item 8) pdf icon PDF 99 KB

Unconfirmed Minutes of the meeting of the Overview & Scrutiny Commission held on 9 February 2012.

Minutes:

RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 9 February 2012 be adopted.

 

21.

Planning Committee (Agenda Item 9)

21/07a

16 January 2012 pdf icon PDF 90 KB

Confirmed Minutes of the meeting of the Planning Committee held on 16 January 2012.

Minutes:

RESOLVED that the Minutes of the Planning Committee meeting held on 16 January 2012 be adopted.

21/07b

13 February 2012 pdf icon PDF 86 KB

Unconfirmed Minutes of the meeting of the Planning Committee held on 13 February 2012.

Minutes:

(1)       Schedule of Planning Application (Minute No 19/12

 

Item 1: Watton – Former RAF Radar Site.  A Watton Member noted that it had taken 15 years but this had finally reached a good conclusion.  He encouraged other Members not to give up on big issues, however long they took to resolve.

 

(2)       Adoption

 

RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 13 February 2012 be adopted.

22.

General Purposes Committee (Agenda Item 10) pdf icon PDF 73 KB

Unconfirmed Minutes of the Special meeting of the General Purposes Committee held on 8 February 2012.

Minutes:

(1)       Corporate Health & Safety (Minute No 15/12

 

RESOLVED that:

 

a.      Health and Safety is delivered internally by the HR and Environmental Health Teams with support from Norfolk County Council.

b.      A joint Health and Safety policy is adopted by both Breckland District Council and South Holland District Council (attached at Appendix A), and options for partnership working are explored to increase efficiency.

c.      A new service delivery methodology is adopted incorporating manager and employee self-service and online tools to reduce reliance on Officers in HR and Environmental Health.

d.      A review is conducted in 6 months to monitor activity and resources required.

 

(2)       Breckland, Great Yarmouth & South Holland Shared Management (Minute No 18/12)

 

This recommendation had been supported by a resolution at Minute No 38/12 of the Cabinet meeting held on 14 February 2012.

 

(3)       Environmental Health & Licensing Review

 

This recommendation had been moved and approved under Minute No 37/12 of the Cabinet meeting held on 14 February 2012.

 

(4)       Adoption

 

RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 8 February 2012 be adopted.

 

23.

Appeals Committee (Agenda Item 11) pdf icon PDF 99 KB

Unconfirmed Minutes of the meeting of the Appeals Committee held on 11 January 2012.

Minutes:

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 11 January 2012 be adopted.

 

24.

Licensing Committee (Agenda Item 12) pdf icon PDF 53 KB

Unconfirmed Minutes of the meeting of the Licensing Committee held on 25 January 2012.

Minutes:

RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 25 January 2012 be adopted.

 

25.

Audit Committee (Agenda Item 13) pdf icon PDF 94 KB

Unconfirmed Minutes of the meeting of the Audit Committee held on 3 February 2012.

Minutes:

RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 3 February 2012 be adopted.

 

26.

Youth Council Minutes (For Information) (Agenda Item 14) pdf icon PDF 117 KB

To note the Youth Council minutes for the meeting held on 31 January 2012.

Minutes:

The Minutes of the Youth Council meeting held on 31 January 2012 were noted.

 

27.

Nominations for Committee and other Seats (Agenda Item 15)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

None.

 

28.

Breckland Direct

Minutes:

The Chairman invited the Joint Marketing & Communications Team Leader to update Members on the next step in the Council’s digital strategy.

 

The Joint Marketing & Communications Team Leader informed Members that Breckland now ranked alongside Norfolk County Council, the Met Office, Parliament, The White House and NASA in using Gov-Delivery.  Four to five hundred other Government departments worldwide also used Gov-Delivery as a way to get information out as quickly as possible.

 

Gov-Delivery was a multi-channel delivery vehicle which aimed to cut out unnecessary contact.  On the Breckland website a link had been added to the Home Page and all Landing Pages inviting people to sign up for relevant information which would then be automatically sent out to them.

 

Every face to face contact cost the Council about £13.62.  For contacts made over the telephone the cost was about £5.19.  By using digital means to communicate the cost to the Council was reduced to about 27pence per contact.  Without doing anything differently the Council was saving money.  This was achieved by technology in the website which automatically directed information to interested parties.

 

There were various ways to sign up and e-mails could be sent to computers and smart phones.  Information could also be automatically directed to community websites.  In that way the Council could deliver frequent, timely information, save money and engage with more people without using any additional officer time.

 

The system was constantly being improved and Members were encouraged to sign up and try it out.  Any feedback provided would be most welcome.

 

The system had been ‘soft-launched’ to allow checks to be carried out on how well it was working.  The next stage was to publicise it more widely.  Information would be sent with the tax booklets going out to every household in Breckland and there would also be a press launch.

 

The Chairman thanked the Joint Marketing & Communications Team Leader for his presentation.