Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

84.

Minutes (Agenda Item 1) pdf icon PDF 108 KB

To confirm the minutes of the meeting held on 23 June 2011.

Minutes:

The Minutes of the meeting held on 23 June 2011 were confirmed as a correct record and signed by the Chairman.

85.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr W Borrett, Mr P Cowen, Mr T Jermy, Mr C Jordan, Mr S Rogers, Mr N Wilkin and Mr D Williams.

86.

Declaration of Interest (Agenda item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Mr R Kybird declared a personal interest in Agenda Item 12 (TAAP Submission Version) by virtue of being a member of Thetford Town Council, Moving Thetford Forward Board and the Thetford Society and a local builder.

 

Mrs A Steward declared a personal interest in Agenda Items 12 (TAAP Submission Version) and 14 (Moving Thetford Forward Board Minutes) by virtue of being a County Council Cabinet Member for Economic Development.

 

Lady K Fisher declared a personal and prejudicial interest in Agenda Item 12 (TAAP Submission Version) relating to the Thetford Urban Extension and the Habitats directive by virtue of her husband’s landholdings in the area.

87.

Chairman's Announcements (Agenda Item 4)

Minutes:

The Vice-Chairman was in the Chair as the Chairman was representing the Council at an event in Yarmouth.  He noted that the Chairman had been extremely busy – attending numerous events on behalf of the Council in the previous six weeks.  He particularly mentioned the Garden Party at Buckingham Palace and the Chairman’s own reception which he said had been excellent.

 

Engagements List – Chairman

23rd June, 2011 – 3rd August, 2011

 

Date

Event

Host

24th June, 2011

Civic Reception

Mayor of Thetford, Councillor Derek Mortimer

29th June, 2011

Garden Party – Buckingham Palace

 

30th June, 2011

Promotion of World Horse Welfare’s rehoming scheme

World Horse Welfare

30th June, 2011

At Home

Mayor & Mayoress of Wisbech, Councillor Jonathan R. Farmer TD and Mrs. Susanah Farmer

2nd July, 2011

Suffolk Youth Music, Summer Concerts

Suffolk County Music Centre

3rd July, 2011

Dedication of the granite wedge to be added to the War Memorial in Swaffham

Swaffham and District Far East Prisoners of War Association

7th July, 2011

Opening Ceremony – Suffolk & Norfolk Police Investigation Centres, Bury St. Edmunds

Norfolk & Suffolk Police Authorities

9th July, 2011`

Street Procession and Civic Reception

Lord Mayor of Norwich and Sheriff of Norwich

10th July, 2011

Mayor’s Civic Service

The Mayor and Mayoress of St. Edmundsbury, Councillor Christopher Spicer and Councillor Mrs. Joanna Spicer DL

15th July, 2011

Official Opening of 4 Gaymer Memorial Cottages, Attleborough by George Freeman MP

Hastoe Housing Association Ltd.

15th July, 2011

Summer Reception

Chairman of Norfolk County Council, Councillor Mrs. Shelagh Hutson

21st July, 2011

Presentation of Long Service Certificates for Magistrates

Advisory Committee on Justices of the Peace for the County of Norfolk

24th July, 2011

Fun weekend, Narborough

 

29th July, 2011

Breckland Council Chairman’s Reception

 

30th July, 2011

Necton Fete

 

30th July, 2011

Concert to mark the conclusion of the King’s Lynn Annual Arts Festival

Mayor of the Borough Council of Kings Lynn & West Norfolk, Councillor Colin Sampson and the Leader, Councillor Nick Daubney

31st July, 2011

Mayor’s Civic Service

Mayor of Attleborough, Councillor Karen Pettitt

3rd August, 2011

Start of the Back to Bayern Challenge – 1300 cycle ride from Norwich to Munich raising money for the Norfolk and Norwich Association for the Blind

Mr. P. Child – Director, Norfolk & Norwich Association for the Blind

 

Engagements List – Vice-Chairman

23rd June, 2011 – 3rd August, 2011

 

Date

Event

Host

3rd July, 2011

Annual Civic Service

Lord Mayor of Norwich, Councillor Jenny Lay, and Sheriff of Norfolk, Mr. Chris Higgins

 

 

88.

Cabinet - 26 July 2011 (Agenda Item 5) pdf icon PDF 103 KB

Unconfirmed minutes of the Cabinet meeting held on 26 July 2011.

Minutes:

(a)       Minute No 59/11 Active Land Management – Tranche 3 (Minute No 59/11)

 

The Chairman noted that there had been a very good debate on this item.  A lot had been said about ‘only investigating possibilities’ of development.  He was concerned that the Resolution on page 70 made no mention of further investigation.  The tenor and pitch of the debate had ‘left the door ajar’ for further investigations and he suggested that the resolution should be amended.  He went on to say that he had not met anyone that liked the idea of building on green spaces.

 

The Executive Member for Assets & Strategic Development responded by saying that the Council owned over 6,000 pieces of land and only 70 of the larger pieces were being looked at.  Some of the sites had constraints which would need to be investigated and might preclude development, but to provide best value for all the District’s ratepayers, they needed to be investigated.

 

Mrs Monument pointed out that one village had supported the use of open land for housing, but she agreed that the towns were different and were dismayed that small pieces of land were being developed.  She suggested that the resolution should be amended at point 8 to say ‘investigate’ development of part of site….

 

The Leader of the Council accepted their point and said that when the Minutes were presented to Cabinet he would propose the amendment.

 

(b)       Thetford Area Action Plan (TAAP) (Submission Version) (Minute No 62/11)

 

The Executive Member for Assets & Strategic Development asked Members to accept an amendment to the recommendation on page 74 to include the whole of the wording of Option A.

 

RESOLVED:

 

(1)         to agree to the publication of the TAAP document, including any amendments, for a period of at least six weeks; and

(2)         to further agree to submit the TAAP document to the Secretary of State for an Examination in Public, unless comments received during the six weeks of pre-submission publication indicate that the document is unsound and should be withdrawn.

 

(c)        Adoption

 

RESOLVED that the Unconfirmed Minutes of the Cabinet meeting held on 26 July 2011 be adopted.

89.

Overview and Scrutiny Commission - 14 July 2011 (Agenda Item 6) pdf icon PDF 90 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 14 July 2011.

Minutes:

(a)       Executive Member Portfolio Update (Minute No 48/11)

 

A Member of the Commission noted that the Executive Member had presented a very thorough report.

 

The Chairman agreed.  The Executive Member knew his subject well and spoke with enthusiasm.  He was also very good at keeping Members informed.

 

(b)       Adoption

 

RESOLVED that the Unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 14 July 2011 be adopted.

90.

Development Control Committee - 13 June 2011 (Agenda Item 7) pdf icon PDF 87 KB

Confirmed Minutes of the Development Control Committee meeting held on 13 June 2011.

Minutes:

RESOLVED that the confirmed Minutes of the Development Control Committee meeting held on 13 June 2011 be adopted.

91.

Planning Committee - 11 July 2011 (Agenda Item 8) pdf icon PDF 73 KB

Unconfirmed Minutes of the Planning Committee meeting held on 11 July 2011.

Minutes:

RESOLVED that the Unconfirmed Minutes of the Planning Committee meeting held on 11 July be adopted.

92.

Appeals Committee - 20 July 2011 (Agenda Item 9) pdf icon PDF 75 KB

Unconfirmed Minutes of the Appeals Committee meeting held on 20 July 2011.

Minutes:

(a)       Application for the renewal and restoration of a Hackney Carriage/Private Hire Drivers Licence (Minute No 23/11)

 

The Chairman of the Appeals Committee asked Members to note a small amendment at the bottom of page 32 in the final sentence which should read:  In16 years he had been convicted of no other offences…

 

(b)       Adoption

 

RESOLVED that the Unconfirmed Minutes of the Appeals Committee meeting held on 20 July 2011 be adopted.

93.

Audit Committee - 24 June 2011 (Agenda Item 10) pdf icon PDF 86 KB

Unconfirmed Minutes of the meeting of the Audit Committee held on 24 June 2011.

Minutes:

RESOLVED that the Unconfirmed Minutes of the Audit Committee meeting held on 24 June 2011 be adopted.

93/07a

Annual Report of the Audit Committee (Agenda Item 10A) pdf icon PDF 92 KB

To receive the annual report of the Audit Committee (Minute No 43/11 refers)

 

Minutes:

RESOLVED to adopt the Annual Report of the Audit Committee.

94.

Standards Committee - 5 July 2011 (Agenda Item 11) pdf icon PDF 71 KB

Unconfirmed Minutes of the Standards Committee meeting held on 5 July 2011.

Minutes:

RESOLVED that the Unconfirmed Minutes of the Standards Committee meeting held on 5 July 2011 be adopted.

95.

Thetford Area Action Plan (TAAP) (Submission Version) (Agenda Item 12) pdf icon PDF 71 KB

Report of the Executive Member for Assets & Strategic Development.

 

To save on paper costs all appendices to this report will only be available on the Council’s website (please click on the appropriate Council meeting agenda link and this will take you to where the electronic versions of the documentation are contained).

Additional documents:

Minutes:

The report was noted.  The recommendation had been moved under Agenda Item 5 (Cabinet Minutes).  See Minute No 88/11 above.

96.

Nominations for Committee and other Seats (Agenda Item 13)

To receive nominations for the following:

 

  1. Joint Appointments Appeals Committee – 8 Members (4 Breckland and 4 South Holland) politically balanced.

(NB: Members of this Committee cannot be Members of the Joint Appointments Committee).

 

  1. ARP Joint Committee – two substitutes required.

 

  1. To receive nominations for any changes to Committee and other seats from political groups (if any).

Minutes:

RESOLVED that:

 

(1)               Mr Clark, Mr Claussen, Mr Kiddle-Morris and Mrs Turner be appointed to the Joint Appointment Appeals Committee;

(2)               Mr Bambridge and Mr Duigan be appointed as Substitute Members of the ARP Joint Committee.

97.

Moving Thetford Forward Board - 14 July 2011 (Agenda Item 14) pdf icon PDF 91 KB

To note the Minutes of the Moving Thetford Forward Board meeting held on 14 July 2011.

Minutes:

The Minutes of the Moving Thetford Forward Board meeting held on 14 July 2011 were noted.

 

Attention was drawn to the following matters which would be raised when the minutes were presented to the Moving Thetford Forward Board:

 

Minute No 23/11(b)   should read murals, not muriels

 

Minute No 23/11(c)   should read Nun’s Bridges, not Nunn’s

 

Minute No 28/11        Kevin Cooper had not been in attendance at the public meeting;

                                    The Town Council had not called for the Poll