Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

71.

Minutes (Agenda Item 1) pdf icon PDF 175 KB

To confirm the minutes of the meeting held on 12 May 2011.

Minutes:

The Minutes of the meeting held on 12 May 2011 were confirmed as a correct record and signed by the Chairman.

 

72.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr P Darby, Mr S Green, Mrs P Quadling and Mrs A Steward.

 

73.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

No declarations were made.

 

74.

Chairman's Announcements (Agenda Item 4)

Minutes:

The Chairman noted that Mr Green was absent as he was sitting an ‘A’ level examination.  He wished him well.  He also congratulated Mr Childerhouse on become a father.

 

Members were encouraged to take part in the Strategic Enabling Team’s ‘enigmatic quiz’ to raise funds for the Quidenham Children’s Hospice. 

 

The Chairman mentioned the various functions he had attended which had included a sports day at Thetford for disabled children which had been an emotional occasion.

 

Engagements List – Chairman

 

12th May, 2011 to 22nd June, 2011

 

Date

Event

Host

19th May, 2011

Civic Dinner for Outgoing Mayor of St. Edmundsbury, Councillor Ian Houlder

St. Edmundsbury Borough Council

22nd May, 2011

King’s Lynn & West Norfolk’s Annual Civic Service marking the inauguration of the new Mayor

King’s Lynn & West Norfolk Borough Council

29th May, 2011

Beating Retreat with the Band of the Royal Air Force Regiment

The Worshipful the Mayor of St. Edmundsbury

15th June, 2011

Sports Experience Day

Presidents Sporting Club and Essex Disabled Sports Foundation

19th June, 2011

Mayor’s Civic Service

Mayor of Thetford, Councillor Derek Mortimer

20th June, 2011

Raising the Flag Ceremony

Breckland Council

 

75.

Cabinet Minutes - 31 May 2011 (Agenda Item 5) pdf icon PDF 73 KB

Unconfirmed minutes of the Cabinet meeting held on 31 May 2011.

Minutes:

(a)       Capital Programme 2010/11 (Minute No 52/11)

 

RESOLVED that the final budget, outturn position and funding for 2010/11 and the budget and funding for the revised 2011/12 Capital Programme as detailed in Appendix A and B of the report be approved.

 

(b)       Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 31 May 2011 be adopted.

 

76.

Development Control Committee - 16 May 2011 (Agenda Item 6) pdf icon PDF 93 KB

Confirmed Minutes of the meeting of the Development Control Committee held on 16 May 2011.

Additional documents:

Minutes:

(a)       Urgent Business (Minute No 93/11)

 

RESOLVED that the name of the Development Control Committee be changed to the Planning Committee.

 

            (b)       Local Development Framework (Minute No 94/11)

 

The Leader of the Council read a statement about the Community Infrastructure Levy (copy attached for information).

 

(c)        Adoption

 

RESOLVED that the confirmed Minutes of the Development Control Committee meeting held on 16 May 2011 be adopted.

 

77.

Appeals Committee - 9 June 2011 (Agenda Item 7) pdf icon PDF 86 KB

Unconfirmed minutes of the meeting of the Appeals Committee held on 9 June 2011.

Minutes:

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 9 June 2011 be adopted.

 

78.

Standards Committee - 17 May 2011 (Agenda Item 8) pdf icon PDF 74 KB

Unconfirmed Minutes of the meeting of the Standards Committee held on 17 May 2011.

Minutes:

(a)       Standards Sub-Committee 16 June 2011 – Parish Council Representative (Minute No 37/11)

 

RESOLVED that the appointment of Mrs Janice Smith, JP and Mr Alexander Sommerville, CPM, as Parish Council representatives on the Standards Committee, be approved.

 

(b)       To consider what the Leader should be asked on the future of the Standards Regime (Minute No 41/11)

 

The Leader of the Labour Group suggested that all Members would be interested to know the views of the Leader on this matter and the Leader of the Council said that he was happy for other Members to attend the discussions.

 

(c)        Adoption

 

RESOLVED that the unconfirmed Minutes of the Standards Committee meeting held on 17 May 2011 be adopted.

 

79.

Moving Thetford Forward Board: 20 May 2011 (Agenda Item 10) pdf icon PDF 87 KB

To note the unconfirmed Minutes of the Moving Thetford Board meeting held on 20 May 2011.

Minutes:

(a)               Riverside Regeneration Area (Minute No 17/11)

 

A Thetford Member sought clarification on car parking provision as it was not mentioned in the minutes.

 

The Leader of the Council explained that as part of the wider regeneration plans for Thetford a car parking review would take place.  With regard to the Riverside Regeneration plan, only four car parking spaces would be lost.

 

Another Thetford Member asked if there were any access problems at the proposed new bus station.  She also asked if Cabinet Members were aware of the growing disquiet concerning the relocation of the bus station.

 

The Leader of the Council confirmed that County Officers and bus drivers were at ease with the access arrangements for the proposed bus station.  He also advised that the Moving Thetford Forward Board was made up of representatives from Thetford, not Cabinet Members.

 

A Member mentioned that there would be a small amount of carriageway realignment at the entrance to the bus station.

 

It was noted that the last word of the third paragraph should be viability not liability.

 

(b)               Any Other Business (Minute No 19/11)

 

It was pointed out that the land at Arlington Way was within Brettenham Parish not Thetford Town and a Member of the Town Council advised that the wording would be changed to Parish Council when the Minutes were confirmed at the next Moving Thetford Forward Board meeting.

 

(c)               Minutes

 

The unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 20 May 2011 were noted.

 

80.

Youth Council Minutes - 12 April and 18 May 2011 (Agenda Item 11)

To note the Youth Council minutes for the meeting held on 12th April and 18th May 2011.

Minutes:

No Youth Council Minutes had been received.

 

81.

Outside Bodies Appointments (Agenda Item 11)

To approve the following nominations:

 

Attleborough Community and Enterprise Centre

Mr Adrian Joel

Breckland Area Museums Committee

Mr Carl Clark, Mr Paul Darby

Charles Burrell Museum Trust

Mrs Pam Spencer       

East Harling Internal Drainage Board

Mrs Ellen Jolly

Hamond’s Educational Charity

Mr Paul Darby

Moving Thetford Forward Board

Mr Mark Robinson

Norfolk Archaeological Services Advisory Committee

Mr Thomas Monument (as substitute)

Norfolk Health Scrutiny Committee

Lady Kay Fisher with Mr Robert Kybird (as substitute)

Norfolk Local Authority Tourism Group

Mrs Ann Steward

The Queen Elizabeth NHS Trust

Mr Ian Sherwood

 

To receive nominations for the following vacancy:

 

WREN (Waste Recycling Environmental Limited)

Minutes:

RESOLVED that the following appointments be approved:

 

WREN

Mr M Wassell

Breckland Area Museums

Mr C Clark

 

82.

Nominations for Committee and other Seats (Agenda Item 12)

To approve the following nominations:

 

ARP Joint Committee

Mr Paul Claussen, Mr William Smith

Licensing Committee

Mr Michael Wassell to replace Mr Charles Carter

 

To receive nominations for the following:

 

Joint Appointments Appeals Committee - 8 Members (4 Breckland and 4 South Holland) politically balanced.

(NB:  Members of this Committee can not be members of the Joint Appointments Committee).

Minutes:

RESOLVED that the following appointments be approved:

 

General Purposes Committee

Mrs E Jolly and Mrs K Millbank as substitutes

Appeals Committee

Mr J Rogers replaced as substitute by Mr B English and Mr W Richmond

Licensing Committee

Mr M Wassell to replace Mr C Carter

ARP Joint Committee

Mr P Claussen and Mr W Smith

 

83.

Audit Committee - 10 June 2011 (Agenda Item 13) pdf icon PDF 93 KB

Unconfirmed Minutes of the Audit Committee meeting held on 10 June 2011 that were inadvertently omitted from the Agenda.

Minutes:

(a)               Draft Statement of Accounts (Minute No 33/11)

 

RESOLVED that:

 

1)     the policy to contribute revenue grant income received without conditions but not yet spent into the Revenue Grants Receipts in Advance Reserve be adopted;

 

2)     the New Homes Bonus received in 2011-12 be contributed into the Organisational Development Reserve; and

 

3)     the below budget revenue outturn of £400k be contributed into the Organisational Development Reserve.

 

(b)               Adoption

 

RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 10 June 2011 be adopted.