Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

37.

Minutes (Agenda Item 1) pdf icon PDF 86 KB

To confirm the minutes of the meeting held on 10 March 2011.

Minutes:

(a)               Minute No 29/11 (a) Transfer of Play Areas – Release of Monies

 

The Leader of the Council had been asked to expedite the issue of Ramsey Close in Thetford.  In response to that request he asked Council to allow the transfer of the land at Ramsey Close, to Thetford Town Council.

 

RESOLVED to approve the transfer of land at Ramsey Close, Thetford to Thetford Town Council as is, ie with the restrictive covenant in place, to be used as a children’s playground.<1>

 

(b)               The Minutes of the meeting held on 10 March 2011 were confirmed as a correct record and signed by the chairman.

 

38.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr Chapman-Allen, Mr Duigan, Mr Fanthorpe, Mr Gilbert, Mr Goreham, Mr Griffin, Mr & Mrs Hewett, Mrs Irving, Mr Jordan, Mr Lamb, Mrs Monument, Mrs Quadling, Mr S Rogers, Mr Sherwood, Mr & Mrs Spencer and Mrs Steward.

 

39.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Lady Fisher declared a personal and prejudicial interest in the following items:

 

  • Minute No 30/11(a) of the Council meeting held on 10 March 2011;
  • Minute No 55/11 of the Development Control Committee meeting held on 7 March 2011; and
  • Minute No 34/11 of the Cabinet meeting held on 5 April 2011

 

all by virtue of her husband’s landholdings in Thetford.

 

40.

Chairman's Announcements (Agenda Item 4)

Minutes:

The Chairman listed the retiring Members.  They were:

 

Pat Balaam, Sam Chapman-Allen, Peter Francis, John Gretton, Michael Griffin, Paul and Teresa Hewett, Roy Kemp, John Labouchere, Ian Monson, Derek Mortimer and David Myers.

 

He thanked them all for their work for the Council and for their communities.

 

Mr Mortimer responded on behalf of all retiring Members and thanked the Chairman for his kind remarks.  He said that it had been a pleasure to serve on the Council.

 

Mr Francis also thanked Members and noted that it was better to go when people would like you to stay, rather than to stay when people would like you to go.

 

Mr Labouchere said that he had worked with a lot of Councillors during his 16 years on the Council.  It was a well led and well managed team which produced the goods.  He thanked both Councillors and Officers for their support.

 

Mr Monson said that he had been on the Council for 20 years and it had been a wonderful experience.  There had been so many changes and he was pleased to step down in favour of new blood.  He wished the Council all the best for the future.

 

Mr Kemp added his thanks and looked forward to watching from now on.

 

The Chairman then noted that if he was re-elected he intended to introduce a new regime at Council meetings.  To help overcome the difficulty of recognising new faces, Members would be required to state their name and Ward when speaking. 

 

He asked Members to use the new system forthwith.

 

41.

Cabinet Minutes - 5 April 2011 (Agenda Item 5) pdf icon PDF 118 KB

Unconfirmed minutes of the Cabinet meeting held on 5 April 2011.

 

See private & confidential reports attached at agenda item 20 and 21 on the supplementary agenda.

Minutes:

(a)               Acquisition of Land in Swaffham (Minute No 44/11)

 

This recommendation would be moved under Agenda Item 20.

 

(b)               Joint Management Arrangements (Minute No 45/11)

 

This recommendation would be moved under Agenda Item 21.

 

(c)               Adoption

 

RESOLVED that the Minutes of the Cabinet meeting held on 5 April 2011 be adopted.

 

42.

Overview and Scrutiny Commission - 24 March 2011 (Agenda Item 6) pdf icon PDF 115 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 24 March 2011.

Minutes:

RESOLVED that the Minutes of the Overview & Scrutiny Commission meeting held on 24 March 2011 be adopted.

 

43.

Development Control Committee - 7 March 2011 (Agenda Item 7) pdf icon PDF 98 KB

Confirmed minutes of the meeting of the Development Control Committee held on 7 March 2011.

Minutes:

RESOLVED that the Minutes of the Development Control Committee meeting held on 7 March 2011 be adopted.

 

44.

Development Control Committee - 28 March 2011 (Agenda Item 8) pdf icon PDF 117 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 28 March 2011.

Minutes:

RESOLVED that the Minutes of the Development Control Committee meeting held on 28 March 2011 be adopted.

 

45.

General Purposes Committee - 30 March 2011 (Agenda Item 9) pdf icon PDF 61 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 30 March 2011.

Minutes:

(a)               Joint Management Arrangements (Minute No 29/11)

 

The recommendation would be discussed with the Cabinet recommendation at Agenda Item 21.

 

(b)               Adoption

 

RESOLVED that the Minutes of the General Purposes Committee meeting held on 30 March 2011 be adopted.

 

46.

Appeals Committee - 16 March 2011 (Agenda Item 10) pdf icon PDF 56 KB

Unconfirmed minutes of the meeting of the Appeals Committee held on 16 March 2011.

Minutes:

RESOLVED that the Minutes of the Appeals Committee meeting held on 16 March 2011 be adopted.

 

47.

Licensing Committee - 6 April 2011 (Agenda Item 11) pdf icon PDF 57 KB

Unconfirmed minutes of the meeting of the Licensing Committee held on 6 April 2011.

Minutes:

RESOLVED that the Minutes of the Licensing Committee meeting held on 6 April 2011 be adopted.

 

48.

Audit Committee - 25 March 2011 (Agenda Item 12) pdf icon PDF 3 MB

Unconfirmed minutes of the meeting of the Audit Committee held on 25 March 2011.

Minutes:

RESOLVED that the Minutes of the Audit Committee meeting held on 25 March 2011 be adopted.

 

49.

Standards Committee - 29 March 2011 (Agenda Item 13) pdf icon PDF 69 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 29 March 2011.

Minutes:

RESOLVED that the Minutes of the Standards Committee meeting held on 29 March 2011 be adopted.

 

50.

Youth Council Minutes (For Information) (Agenda Item 14)

50/07a

Youth Council Minutes - 15 February 2011 pdf icon PDF 251 KB

To note the Youth Council minutes for the meeting held on 15 February 2011.

Minutes:

RESOLVED that the Minutes of the Youth Council meeting held on 15 February 2011 be noted.

50/07b

Youth Council Minutes - 16 March 2011 pdf icon PDF 203 KB

Minutes:

RESOLVED that the Minutes of the Youth Council meeting held on 16 March 2011 be noted.

51.

Nominations for Committee and other Seats (Agenda Item 15)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

None.

 

52.

Appointment of Monitoring Officer (Agenda Item 16) pdf icon PDF 47 KB

Following the recent Management Restructure, it is recommended that Victoria Thomson, Assistant Director for Democratic Services, be appointed as Breckland District Council’s Monitoring Officer from today’s date.

Minutes:

The Chief Executive advised Members that as a result of the Management restructure Mrs Victoria Thomson had been appointed as Assistant Director of Democratic Services and it was recommended that she be appointed as Monitoring Officer for Breckland Council.

 

RESOLVED that Victoria Thomson be appointed as Breckland Council’s Monitoring Officer with immediate effect.<1>

 

53.

Changes to the Constitution (Agenda Item 17) pdf icon PDF 59 KB

It is recommended that the attached changes to the Constitution be approved.

Minutes:

RESOLVED to accept the alterations to the Constitution listed in the report.<1>

 

It was noted that alterations to Standing Orders would stand referred for approval until 12 May 2011 and would come into force on that day.

 

54.

Masterplan Funding for Attleborough (Agenda Item 18) pdf icon PDF 67 KB

Report of the Chief Executive.

Minutes:

The report was for information only and was noted.

 

55.

Exclusion of Press and Public (Agenda Item 19)

To consider passing the following resolution:

 

“That under Section 100(4)(A) of the Local Government Ac 1972, the press and the public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraphs 1, 3 to the Act”.

 

Minutes:

RESOLVED that under Section 100(A) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

 

56.

Acquisition of Land in Swaffham (Agenda Item 20)

This report has been attached for Members information – Cabinet Minute No. 44/11 refers.

Minutes:

The Executive Member for Economic & Commercial introduced the report which recommended the approval of Option 1 in the report.

 

A Member from Swaffham said that she was delighted with the proposal.

 

RESOLVED that Option 1 of the report be approved.<1>

 

57.

Joint Management Arrangements (Agenda Item 21)

This report has been attached for Members information – see Cabinet Minute No. 45/11 above.

Minutes:

The Leader of the Council presented the item with recommendations from the Cabinet Minutes to approve recommendations 2.1, 2.2 (a) & (b) and 2.3 of the report.  It was noted that the recommendation at 2.4 of the report had been approved by Cabinet.

 

RESOLVED that:

 

(a)               the report be noted; and

(b)               the recommendations at 2.2 (a) and (b) and 2.3 of the report be approved.