Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

26.

Minutes (Agenda item 1)

26/07a

Minutes - 27 January 2011 pdf icon PDF 123 KB

To confirm the minutes of the Council meeting held on 27 January 2011.

Minutes:

Subject to a grammatical error, to amend the word access to excess, the Minutes of the meeting held on 27 January 2011 were confirmed as a correct record and signed by the Chairman.

26/07b

Minutes - 24 February 2011 pdf icon PDF 129 KB

To confirm the minutes of the Council meeting held on 24 February 2011.

Minutes:

Subject to a grammatical error, to change the word in appropriate to inappropriate, the Minutes of the meeting held on 24 February 2011 were confirmed as a correct record and signed by the Chairman.

27.

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mesdames K Fisher, T Hewett, S Matthews, K Millbank, P Quadling and P Spencer and Messrs P Claussen, M Griffin, P Hewett, R Kemp, M Kiddle-Morris, T Lamb, I Monson, S Rogers, I Sherwood, M Spencer and D Williams.

28.

Chairman's Announcements (Agenda item 4)

Minutes:

Although not officially invited, the Chairman had been asked to attend the funeral of Private Phillip Hendry who had been killed whilst on patrol in Afghanistan.  She had been overwhelmed by the amount of people who had lined the streets in Dereham to pay their respects to this young soldier.

 

On a lighter note, the sponsored slim had officially finished and the Chairman was pleased to announce that 46lbs in weight had been lost not counting the three Members who still had to be weighed in.  She congratulated Stephen Askew for losing over a stone in weight and informed the Council that everyone involved would be coming round to collect their sponsorship money which was all in aid of the Young Carers’ Association.

 

In his usual jovial manner, the Vice-Chairman asked if there was a prize for the person who had gained the most weight.  He unfortunately weighed 2lb heavier than when he started but was pleased with the amount of money he had already, in his own words, conned………collected from Members.

 

Engagements List – Chairman

24th February, 2011 to 9th March, 2011

 

 

Date

Event

Host

2 March 11

Funeral of Private Hendry

 

4 March 11

Topping-out ceremony to celebrate the new rural development

Flagship Peddars Way

6 March 11

Justice Service

High Sheriff of Norfolk, Charles Barratt

 

29.

Cabinet - 22 February 2011 (Agenda item 5) pdf icon PDF 102 KB

Unconfirmed minutes of the Cabinet meeting held on 22 February 2011.

Minutes:

a)           Transfer of Play Areas – Release of Monies (Minute No. 21/11)

 

The Opposition Leader was delighted to see that the negotiations with Swaffham Town Council and Thetford Town Council had reached fruition but wondered at what stage the negotiations were at with the remaining Town Councils.  The Leader advised that negotiations were progressing and it was hoped that the remaining play areas would be transferred this year.

 

Cllr Mortimer took the opportunity to highlight the wish of Thetford Town Council to take over the Ramsey Close site in Thetford.  He pointed out that a request had been put in writing to the Leader asking Cabinet Members to consider this request and put an end to this long drawn out saga.  He was anxious to see the Town Council take over this piece of land for community use.  The Leader assured Members that Ramsey Close was part of the Council’s current programme of works that was being taken forward and he would ensure that this piece of work was expedited.

 

b)           Contaminated Land Strategy (Minute No. 22/11)

 

RESOLVED that:

 

1)           the Contaminated Land Strategy be adopted as a Council working policy to commence 1 June 2011; and

 

2)           any significant amendments or challenges to the adoption of the Policy during the consultation period to be reported back to Cabinet before the document went live.

 

c)            Integrated Development Programme Local Investment Plan (Minute No. 23/11)

 

RESOLVED that the Integrated Delivery Document be endorsed and published and be formally submitted to the Homes & Communities Agency (HCA).

 

d)           Adoption

 

RESOLVED that the Minutes of the Cabinet meeting held on 22 February 2011 be adopted.

 

 

30.

Overview and Scrutiny Commission - 10 February 2011 (Agenda item 6) pdf icon PDF 87 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 10 February 2011.

Minutes:

a)           Moving Thetford Forward (Minute No. 21/11)

 

The Overview & Scrutiny Chairman explained why this recommendation had been made to Council and not to Cabinet.  Members had raised serious concern about the education in the Thetford area and had asked for the Council to approve the recommendation so that the full weight of Breckland Council was put behind the proposal to ensure that the grant funding remained with the Academy.

 

The Executive Member for the Corporate Development & Performance Portfolio had been informed that there were revenue costs involved which meant that Cabinet approval would still be required.

 

The Leader gave assurance that there were not any revenue costs in the recommendation and asked Members for their support.

 

RESOLVED that:

 

1)           the Member Champion role be refreshed to ensure that roles and responsibilities were clearly defined and local Members be fully engaged in the process and key milestones achieved;

 

2)           Breckland Council to facilitate and provide full advice and support to the Project Sponsors where practically possible to support the development of the Thetford Academy; and

 

3)           through the MTF Board, work together to ensure that all key stakeholders involved in the Academy be engaged fully in the early development process to provide the technical guidance and support required to help enable critical timelines to be met and for the  project to be delivered.

 

b)           Task & Finish Groups – Joint Audit and Scrutiny Panel – ICT Review: Minute No. 22/11(b)

 

Members were informed that the Member Development Panel was a Working Party under Cabinet therefore, the Minutes of the Panel should be included on the Cabinet Agenda and not the Overview & Scrutiny Commission as resolved.

 

The Overview & Scrutiny Commission Chairman felt that there were certain aspects of the Member Development Panel that had never been disclosed to Members and this was why the Minutes had been requested.  He felt that it was important that Members understood what the Member Development Panel did and he asked for the Minutes to be included on the Overview & Scrutiny Commission Agenda for information as well.

 

RESOLVED that the Minutes of the Member Development Panel be included on the Cabinet Agenda and the Overview & Scrutiny Commission Agenda for information.

 

c)            Adoption

 

RESOLVED that the Minutes of the Overview & Scrutiny Commission meeting held on 10 February 2011 be adopted.

31.

Development Control Committee Minutes (Agenda item 7)

Minutes:

The Chairman of the Development Control Committee announced that there would be a site visit to the anaerobic digester plant in Taverham at 1pm.  All Members were invited.

31/07a

Development Control Committee - 24 January 2011 pdf icon PDF 85 KB

Confirmed minutes of the meeting of the Development Control Committee held on 24 January 2011.

Minutes:

RESOLVED that the Minutes of the Development Control Committee meeting held on 24 January 2011 be adopted.

 

31/07b

Development Control Committee - 14 February 2011 pdf icon PDF 102 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 14 February 2011.

Minutes:

RESOLVED that the Minutes of the Development Control Committee meeting held on 14 February 2011 be adopted.

 

32.

General Purposes Committee - 16 February 2011 (Agenda item 8) pdf icon PDF 69 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 16 February 2011.

Minutes:

RESOLVED that the Minutes of the General Purposes Committee meeting held on 16 February 2011 be adopted.

33.

Standards Committee - 15 February 2011 (Agenda item 9) pdf icon PDF 78 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 15 February 2011.

Minutes:

RESOLVED that the Minutes of the Standards Committee meeting held on 15 February 2011 be adopted.

34.

Breckland Area Museums Committee - 4 February 2011 (Agenda item 10) pdf icon PDF 76 KB

Unconfirmed minutes of the meeting of the Breckland Area Museums Committee held on 4 February 2011.

Minutes:

a)           Gressenhall Farm & Workhouse (Minute No. 7/11)

 

The Opposition Leader highlighted the sentence about the financial uncertainty being the Museum’s biggest challenge.  Given that uncertainty, he was not completely sure about what funding arrangements Gressenhall had in place.  He also wished to highlight the excellent facility it was and wondered whether Breckland Council could re-affirm its commitment to it in these dark times.

 

Cllr Duigan stated that Breckland Council had always supported the successful Museum and this had been the reason why Breckland Area Museums Committee had been set up.

 

Cllr Labouchere said that he had been to the Museum on a number of occasions and commended the Committee for keeping it going and for doing such a grand job.

 

b)           Adoption

 

RESOLVED that the Minutes of the Breckland Area Museums Committee meeting held on 4 February 2011 be noted.

 

35.

Youth Council Minutes (For Information) (Agenda item 11)

35/07a

YESS Campaign Committee - 20 December 2010 pdf icon PDF 106 KB

To note the Youth Council minutes for the meeting held on 20 December 2010.

Minutes:

RESOLVED that the Minutes of the Breckland Youth Council YESS Campaign Committee meeting held on 20 December 2010 be noted.

35/07b

Youth Council Meeting - 18 January 2011 pdf icon PDF 179 KB

To note the Youth Council minutes for the meeting held on 18 January 2011.

Minutes:

RESOLVED that the Minutes of the Breckland Youth Council meeting held on 18 January 2011 be noted.

36.

Nominations for Committee and other Seats (Agenda item 12)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

Cllr Labouchere informed Members that he would be standing down from the Norfolk Health Scrutiny Committee and therefore a replacement was required.