Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

132.

Minutes (Agenda item 1) pdf icon PDF 107 KB

To confirm the minutes of the meeting held on 23 September 2010.

Minutes:

The Minutes of the meeting held on 23 September 2010 were agreed as a correct record and signed by the Chairman.

133.

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Messrs S. Chapman-Allen, R. Duffield, M. Fanthorpe, P. Francis, K. Gilbert, J. Gretton, P. Hewett, T. Lamb, D. Myers, D. Williams and Mesdames T. Hewett, L. Monument and P. Quadling.

134.

Declaration of Interest (Agenda item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Lady Fisher declared a personal and prejudicial interest relating to Agenda item 7 (Minute No. 172/10), Agenda item 8 (Minute No. 183/10) and Agenda item 19.

135.

Chairman's Announcements (Agenda item 4)

Minutes:

Members were made aware of the following arrangements:

 

  • Effective Communication Course being held in the St George’s Room after the Member Briefing at the end of the Full Council meeting. 

 

  • Members Briefing at the end of Full Council which included a presentation by the Corporate Programme and Project Manager.

 

·        Joint meeting of the Overview & Scrutiny Commission & General Purposes Committee on Monday, 6 December 2010 at 10.30am in the Norfolk Room.

 

Engagements List – Chairman

23rd September, 2010 to 3rd October, 2010

 

Date

Event

Host

30th September,

Reception to showcase the Pride in Norfolk Awards 2010

Chairman of Norfolk County Council, Mr. Tony Tomkinson, and the Chairman of the EDP Pride in Norfolk Committee, Mrs. Jean Wilson

3rd October,

Justice Service

The High Sheriff of Norfolk, Charles Barratt

8th October,

Civic Reception

Mayor of Wymondham, Councillor Colin Foulger

 

Engagements List – Vice-Chairman

23rd September, 2010 to 3rd October, 2010

 

 

Date

Event

Host

15th October,

Civic Reception

Chairman of Broadland District Council, Councillor Tom Gasson and Mrs. Brigid Gasson

 

136.

Cabinet Minutes - 19 October 2010 (Agenda item 5) pdf icon PDF 113 KB

Unconfirmed minutes of the Cabinet meeting held on 19 October 2010.

Minutes:

a)           Housing Strategy (Minute No. 104/10)

 

RESOLVED that the Breckland Housing Strategy 2010-13 be adopted.

 

b)           Calendar of Council and Committee Meetings (Minute No. 105/10)

 

RESOLVED that the revised Calendar of Council and Committee Meetings for 2011-12 be approved.

 

c)            Implementation of a Licence for Home Boarding of Dogs under the Animal Boarding Establishments Act 1963 (Minute No. 106/10)

 

RESOLVED that the fee for a home boarding licence in 2010/11 be set at £110.

 

d)           Attleborough and Snetterton Heath Area Action Plan (ASHAAP) – Issues and Options Consultation Document (Minute No. 108/10)

 

The Deputy Leader referred to the third paragraph on page 104 of the agenda which should read: “assured that all villages in the NR17 and NR16 area would be notified”.

 

e)           Adoption

 

Subject to Mr R Walker being added to the list of attendees, it was RESOLVED that the Minutes of the Cabinet meeting held on 19th October 2010 be adopted.

137.

Overview and Scrutiny Commission - 7 October 2010 (Agenda item 6)

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 7 October 2010.

Additional documents:

Minutes:

RESOLVED that the Minutes of the Overview & Scrutiny Commission meeting held on 7th October 2010 be adopted.

138.

Development Control Committee - 20 September 2010 (Agenda item 7) pdf icon PDF 679 KB

Confirmed minutes of the meeting of the Development Control Committee held on 20 September 2010.

Minutes:

a)           Schedule of Planning Applications – Harling: Grigsons Wood, School Lane: Part demolition of flint boundary wall and reconstruction (Minute No. 171/10(d))

 

         A Member was most disappointed that the wall had still not been repaired even though the rebuild had been agreed by Members at the Cabinet meeting earlier in the year.  He asked when the re-build/repairs would be carried out. The Executive Member for the Economic & Commercial Portfolio reported that the quotes for the works had been much higher than expected.  Further quotes were awaited for close-boarded fence panels to be installed which should work out to be a less expensive option.   It was hoped that the Council would be able to move forward on this matter once received.

 

b)           Adoption

 

RESOLVED that the confirmed Minutes of the Development Control Committee meeting held on 20 September 2010 be adopted.

139.

Development Control Committee - 11 October 2010 (Agenda item 8) pdf icon PDF 141 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 11 October 2010.

Minutes:

a)           Colkirk/Horningtoft/Whissonsett/Stanfield/Mileham/Beeston/Great Dunham/Kempstone/Little Dunham/Necton: Proposed Underground Electricity Cable System for Dudgeon Offshore Wind Limited (Minute No. 183/10

 

A Member pointed out that on page 41 of the agenda, the ninth paragraph should read: “400KV and not 400KW “.

 

b)           Adoption

 

RESOLVED that the unconfirmed Minutes of the Development Control Committee meeting held on 11 October 2010 be adopted.

140.

General Purposes Committee - 29 September 2010 (Agenda item 9) pdf icon PDF 69 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 29 September 2010.

Minutes:

Subject to Mr A Stasiak being added to the list of apologies, it was

RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 29 September 2010 be adopted.

141.

Appeals Committee - 9 September 2010 (Agenda item 10) pdf icon PDF 77 KB

Confirmed minutes of the meeting of the Appeals Committee held on 9 September 2010.

Minutes:

RESOLVED that the confirmed Minutes of the Appeals Committee meeting held on 8 September 2010 be adopted.

142.

Appeals Committee - 20 October 2010 (Agenda item 11) pdf icon PDF 61 KB

Unconfirmed minutes of the meeting of the Appeals Committee held on 20 October 2010.

Minutes:

RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 20 October 2010 be adopted.

143.

Licensing Committee - 13 October 2010 (Agenda item 12) pdf icon PDF 59 KB

Unconfirmed minutes of the meeting of the Licensing Committee held on 13 October 2010.

Minutes:

a)           Licensing Policy (Minute No. 17/10)

 

RESOLVED that the revised Statement of Licensing Policy be adopted.

 

b)           Adoption

 

RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 13 October 2010 be adopted.

144.

Audit Committee - 24 September 2010 (Agenda item 13) pdf icon PDF 104 KB

Unconfirmed minutes of the meeting of the Audit Committee held on 24 September 2010.

Minutes:

RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 24 September 2010 be adopted.

145.

Standards Committee - 19 October 2010 (Agenda item 14) pdf icon PDF 68 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 19 October 2010.

Minutes:

RESOLVED that the Minutes of the Standards Committee meeting held on 19 October 2010 be adopted.

146.

Youth Council Minutes - 21 September 2010 (For Information) (Agenda item 15) pdf icon PDF 165 KB

To note the Youth Council minutes for the meeting held on 21 September 2010.

Minutes:

The Minutes of the Youth Council meeting held on 21 September 2010 were noted.

147.

Calendar of Meetings 2011/12 (Agenda item 16) pdf icon PDF 66 KB

Report of the Director of Corporate Resources.

Additional documents:

Minutes:

The Member Services Manager explained that the revised calendar related to the Appeals Committee meeting date being changed to 4 April 2012 instead of 4 March 2012 which was a Sunday.  It was further explained that the Council meeting to set the Council Tax on Wednesday, 29 February was a provisional date and could be changed.

 

RESOLVED that the Calendar of Meetings, as covered under Agenda Item 5 above (Cabinet Minutes for 19 October 2010), be adopted.

148.

Nominations for Committee and other Seats (Agenda item 17)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

None.

149.

Exclusion of Press and Public (Agenda item 18)

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1973, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act.”

 

PART B – ITEMS FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED

 

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1973, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act.

150.

Proposed Investment Property Acquisition (Agenda item 19)

Report of the Deputy Chief Executive.

Minutes:

The Executive Member for the Economic and Commercial Portfolio presented the report.

 

A Proforma B was circulated.  The Head of Finance asked Members to consider the full amount on the Proforma B which included stamp duty etc.

 

The headline benefits and the returns were explained. 

 

The Chairman of the Overview & Scrutiny Commission asked the Officers to carefully monitor the operational side of the company as part of due diligence.

 

The Head of Asset Management was aware that the company had been rationalising its holdings due to pressure from similar businesses.  He reassured Members by providing details of the lease and rental set up.

 

A Member felt that the percentage of return represented huge benefits for Breckland’s constituents.

 

Questions were asked with regard to the market value of the property, the retail study and the risk analysis all of which had been included in the report.

 

It was proposed that the Audit Committee should consider the proposal on completion of the due diligence.

 

The Deputy Leader felt this was a wonderful opportunity and would assist Breckland Council in maintaining the lowest Council Tax in the country.

 

The Executive Member for the Economic & Commercial Portfolio moved the recommendation subject to it being presented to the Audit Committee following proper due diligence.

 

RESOLVED that following full due diligence, the report be considered by the Audit Committee and subject to a satisfactory outcome:

 

1)     the freehold interest in the property be purchased for the sum as listed on the Proforma B (dependant on a formal valuation); subject to the existing lease of the company providing current rental income of £250,000 per annum; and

 

2)     delegated authority be given to the Leader and the Chief Executive to legally complete the acquisition.

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