Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

117.

Minutes - 12 August 2010 (Agenda Item 1) pdf icon PDF 124 KB

To confirm the minutes of the meeting held on 12 August 2010.

Minutes:

Masterplan Funding for Attleborough (Minute No. 116/10)

 

It was noted that the word “trances” at the third bullet point on page 13 should be amended to read “tranches”. 

 

Subject to this correction, the Minutes of the meeting held on 12 August 2010 were agreed as a correct record and signed by the Chairman.

 

118.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr A. Byrne, Mr S. Chapman-Allen, Mr R.Childerhouse, Mr P. Cowen, Mr R. Duffield, Mr M. Fanthorpe, Mr P. Hewett, Mrs T. Hewett, Mr T. Lamb, Mrs P. Quadling, Mr S. Rogers, Mr B. Rose, Mr M. Spencer, Mrs A. Steward, Mrs L. Turner and Mr N. Wilkin.

 

119.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

Lady K. Fisher           Personal and Prejudicial interest in Agenda Item 12 (Moving Thetford Forward Board, Minute No. 40/10 in connection with the Thetford Vision/Prospectus)   

 

Mr R. Kemp               Personal and Prejudicial interest in Agenda Item 9 (Development Control Committee Minute No. 148/10) in connection with the proposed residential development at Kenninghall Road, Harling.

                                   

120.

Chairman's Announcements (Agenda Item 4)

(Including the engagements of the Chairman and the Vice-Chairman.)

Minutes:

                               Engagements List – Chairman

                       12th August 2010 to 22nd September 2010

 

Date

Event

Host

12th September, 2010

Battle of Britain Commemoration Service and reception

Mayor of Thetford, Councillor Mrs. Pauline Quadling

13th September, 2010

Opening of Battle of Britain Week and buffet

Lord Mayor of Norwich, Councillor Tom Dylan

13th September, 2010

Reception to commemorate the Battle of Britain

Chairman of Norfolk County Council, Councillor Tony Tomkinson

14th September, 20109

Civic Reception followed by an afternoon of racing

His Worship of the Mayor of the Borough of Great Yarmouth, Councillor Michael Jeal

18th September, 2010

29th Annual Joan Mann Special Sports Day

Colonel Chad T. Manske, Commander 100th Air Refuelling Wing, RAF Mildenhall and Colonel John T. Quintas, Commander 48th Fighter Wing

19th September, 2010

Battle of Britain Memorial Service followed by Reception

Mayor of Dereham, Councillor Robert Hambidge

20th September, 2010

Meeting with the Governor of Heilongjiang Province

Chairman of Norfolk County Council, Councillor Tony Tomkinson

22nd September, 2010

Civic Reception to celebrate Youth and the Future

Chairman of South Norfolk Council, Councillor Jeremy Savage, and Mrs. Caroline Savage

 

 

               Engagements List – Vice-Chairman

           12th August 2010 to 22nd September 2010

 

Date

Event

Host

20th August, 2010

Eerie Tales and Fish & Chip supper – walk around the rows and medieval walls of Great Yarmouth

Mayor of Great Yarmouth, Councillor Michael Jeal

16th September, 2010

VIP Reception to celebrate the Tour of Britain in Norfolk

Norfolk County Council

19th September, 2010

Civic Service to commemorate the Anniversary of Battle of Britain

Lord Mayor of Norwich, Councillor Tom Dylan

 

The Chairman drew Members’ attention to the 29th Annual Joan Mann Special Sports Day which she had attended on the 18th September.  This was a day of organised sport and events for young people with special needs, supported by their carers.    It had been a particularly lovely and inspiring event, fully justifying support. 

 

She also highlighted the meeting with the Governor of Heilongjiang Province, China.   This was an area about the size of France but with only about half its population.   The delegation was interested in Norfolk from a general agricultural perspective, but specifically to share information and expertise about the sugar beet industry.   Invitations had been extended for a return visit – but she was not sure how viable this would be, not least under current circumstances!

 

Finally, she said she had recently met Mrs Emily Millington Smith, Chairman of the Norfolk Older People’s Forum.   Apparently Breckland did not yet have its own Older People’s Forum, and the Chairman thought it would be worthwhile looking into setting one up, as this could provide a useful means of raising local concerns and issues.

 

121.

Breckland Youth Council (Agenda Item 5)

Members of the Breckland Youth Council to give a short presentation on its future.

Minutes:

Stuart Green (Chairman), Jordan Bailey (Vice-Chairman) and Alistair Wright (Secretary) from the Breckland Youth Council were present to give a brief overview of Youth Council achievements so far, and proposals for its future.

 

Key points highlighted in their presentation included:

 

-          Its formation in February 2009.

 

-          1,600 votes had been cast (via on-line voting), resulting in 15 people being elected to the Youth Council.    Of these, there remained a core of 10 highly committed members, with others supporting as and when they could. 

 

-          A range of recent successes were listed, with special attention being drawn to the Pride in Breckland Awards; attendance at a Youth Engagement Conference, as well as at various Town, Parish and Council meetings; the receipt and handling of substantial grants; attendance at the British Youth Convention in York; various Community Action Group meetings across the district; the organisation of an upcoming Pride in Young People event; visits from, and engagement with, key community leaders and representatives such as the Police, NCC Transport and KonectBus; participation in a survey for the Norfolk & Norwich University Hospital and judging a ‘Bling Up Your Bin’ competition; involvement with the selection process for the Young Persons Housing Officer; and attendance at key local events, such as the Watton Carnival and the Royal Norfolk Show. 

 

-          Since its inception there had been 16 meetings, averaging an 80% attendance.

 

-          Some members of the Youth Council were working towards National Volunteering Awards.  

 

-          The Youth Council now had an elected member of the UK Youth Parliament.

 

-          Their events and achievements were well publicised throughout the District, helping to give a very positive image of young people in Breckland. 

 

-          In more general terms, Youth Councillors had found new friends whilst developing their communication and organisational skills (not least as they had to juggle school or college commitments with Youth Council work).

 

Having taken Members through the Youth Council’s Constitution, Stuart added that they had recently discussed the future of the Youth Council.  They were keen to ensure that it remained as effective and viable as possible.   They had learnt that, generally speaking, there would be advantages to working in smaller groups.  Aside from more focussed work, it could release funds otherwise spent on transport and food.

 

They therefore proposed a reduction in the size of the Cabinet to an elected group of five.  Other Youth Councillors would remain as members, and could help and advise the Cabinet at quarterly meetings.   

 

The Youth Council was due to hold elections in February 2011 and it was proposed that:

 

-          The existing Cabinet should remain in place for a further twelve months (i.e. the current Cabinet members to have a three year term of office). 

 

-          Future Youth Council Cabinet Members would be recruited from the five key district towns.

 

-          There would be no cap on the overall number of Youth Councillors.  This should enable anyone who expressed an interest to participate at a local level, without necessarily needing to fully  ...  view the full minutes text for item 121.

122.

Cabinet Minutes - 7 September 2010 (Agenda Item 6) pdf icon PDF 85 KB

Unconfirmed Minutes of the Cabinet meeting held on 7 September 2010.

Minutes:

a)         ICT Security Policy (Revised) (Minute No. 90/10)

 

RESOLVED that the revised ICT Security Policy be adopted.  It would therefore be reissued to all staff and Members, with a request for signature to acknowledge that it had been seen and read.       

 

b)         IT Service Contract (Minute No. 98/10)

 

            RESOLVED that the proposed recommendation be accepted.

 

c)         Proposal to Agree the Provision of ICT (Minute No. 99/10)

 

RESOLVED that the recommendations be accepted, subject to approval by the Partner Councils.

 

d)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 7 September 2010 be adopted.

           

123.

Overview and Scrutiny Commission - 2 September 2010 (Agenda Item 7) pdf icon PDF 218 KB

Unconfirmed Minutes of the meeting of the Overview and Scrutiny Commission held on 2 September 2010.

Minutes:

a)                 Community Scrutiny – Vandalism at Watton Public Conveniences (Minute No. 78/10)

 

The Leader of the Labour Group drew attention to item 4 under this Minute, saying that he had urged the Town Clerk at Watton to liaise with other Town Clerks in the vicinity to find out how they had dealt with similar problems and to share ideas. 

 

b)                 Work Programme (Minute No. 83/10)

 

Drawing Members’ attention to the remarks made by the Chairman of the Overview & Scrutiny Commission, where he had warmly thanked the Scrutiny Officer for his sterling work, the Leader of the Labour Party took the opportunity to add his own personal thanks for the “tremendous contribution” the outgoing officer had made to scrutiny at Breckland, and to wish him all the very best for the future.

 

c)         Adoption

 

RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 2 September 2010 be adopted.

 

124.

Development Control Committee - 2 August 2010 (Agenda Item 8) pdf icon PDF 117 KB

Confirmed Minutes of the meeting of the Development Control Committee held on 2 August 2010.

Minutes:

a)     Dereham: Land Adjacent to Peartree Cottage, The Neatherd, Norwich Road (Minute No. 133/10)

 

It was noted that the reference to “Neatherd” in the fourth paragraph of this Minute should refer to “Little Neatherd”.

 

b)     Adoption

 

RESOLVED that the Minutes of the Development Control meeting held on 2 August 2010 be adopted.

 

125.

Development Control Committee - 1 September 2010 (Agenda Item 9) pdf icon PDF 119 KB

Unconfirmed Minutes of the meeting of the Development Control Committee held on 1September 2010.

Minutes:

RESOLVED that the now confirmed Minutes of the Development Control meeting held on 1 September 2010 be adopted.

 

126.

Audit Committee - 26 August 2010 (Agenda Item 10) pdf icon PDF 48 KB

Unconfirmed Minutes of the meeting of the Audit Committee held on 26 August 2010.

Minutes:

RESOLVED that the unconfirmed Minutes of the Audit meeting held on 26 August 2010 be adopted.

 

127.

Standards Committee - 7 September 2010 (Agenda Item 11) pdf icon PDF 61 KB

Unconfirmed Minutes of the meeting of the Standards Committee held on 7 September 2010.

Minutes:

RESOLVED that the unconfirmed Minutes of the Standards Committee meeting held on 7 September 2010 be adopted.

 

128.

Moving Thetford Forward Board Meeting - 30 July 2010 (Agenda Item 12) pdf icon PDF 133 KB

Unconfirmed Minutes of the meeting of the Moving Thetford Forward Board meeting held on 30 July 2010.

Minutes:

Thetford Vision/Prospectus (Minute No. 40/10)

 

It was explained that the reference to “Thetford store”, as listed in the bullet points, referred to a conceptual idea that there might be a collective venue for promoting local produce.

 

The unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 30 July 2010 were then noted.

 

129.

Youth Council Minutes - 20 July 2010 (For Information) (Agenda Item 13) pdf icon PDF 142 KB

To note the Youth Council Minutes for the meeting held on 20 July 2010.

Minutes:

The Minutes of the Breckland Youth Council meeting held on 20 July 2010 were noted.

 

130.

Youth Council Minutes - 18 August 2010 (For information) (Agenda Item 14) pdf icon PDF 164 KB

To note the Youth Council Minutes for the meeting held on 18 August 2010.

 

Minutes:

The Minutes of the Breckland Youth Council meeting held on 18 August 2010 were noted.

 

131.

Nominations for Committee and other Seats (Agenda Item 15)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

RESOLVED that:

 

  • Mr W. Nunn to replace Lady Kay Fisher on the Norfolk Waste Partnership; and

 

  • Mrs L. Turner to sit on the Norfolk Older People’s Forum.