Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

138.

Minutes (Agenda Item 1) pdf icon PDF 107 KB

To confirm the minutes of the meeting held on 12 November 2009.

Minutes:

The Minutes of the meeting held on 12 November 2009 were confirmed as a correct record and signed by the Chairman. 

 

 

139.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr B. Borrett, Mrs M. Chapman-Allen, Mr S. Chapman-Allen, Mr M. Fanthorpe, Mr M. Griffin, Mr P. Hewett, Mr T. Lamb, Mr D. Mortimer, Mrs P. Quadling, Mr M. Spencer, Mrs P. Spencer, Mr A. Stasiak and Mrs A Steward. 

 

140.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

 

Members’ attention is particularly drawn on this occasion to the decision being sought on the adoption of the LDF Core Strategy (Agenda item 11) which will necessitate the declaration of appropriate interests.  

 

It would be most helpful if these could be submitted in advance.

Minutes:

The following declarations of interest were noted in respect of the LDF Core Strategy document.   It was agreed that Members would leave the room as appropriate (i.e. if discussion touched upon their specific area of interest only), unless they judged that the prejudicial interest affected their ability to participate at all, in which case they would leave the room and take no part in the discussion. 

 

Lady Fisher                        Personal & Prejudicial interest in the Core Strategy document and policies. 

 

Mr G. Bambridge               Personal interest by virtue of gaining part of his income from building and development work.

 

Mr R. Kemp                       Personal & Prejudicial interest by virtue of being a landowner    in Harling.

 

Cllr C. Bowes                    Personal & Prejudicial interest by virtue of family land     submitted through the process, and also due to having      interest in property/land within a stone curlew buffer zone.

 

Mr S. Askew                      Personal & Prejudicial interest as a local landowner.

 

Mr P. Cowen                     Personal & Prejudicial interest as a practicing local Architect,    and specifically in the event that discussion touched areas directly impacting any clients. 

 

Mr W. Smith                      Personal & Prejudicial interest on any matters directly relating to his Ward.

 

Mr I. Monson                      Personal & Prejudicial interest as a Parish Councillor and          landowner in Oxburgh.

 

Mr J. Rogers                     Personal & Prejudicial interest owing to having land under         consideration.

 

Mr J. Kybird                       Personal & Prejudicial interest as a local landowner with            business associates in the area.

 

Mr R. Duffield                    Personal & Prejudicial interest as a local landowner.

 

Mr S. Rogers                     Personal & Prejudicial interest for any matters relating to           Besthorpe.     

 

Mr R. Childerhouse           Personal & Prejudicial interest for any matters relating to           Weeting and stone curlews.

 

Mr F. Sharpe                     Personal & Prejudicial interest as a member of Swaffham         Town Council but also by virtue of having land under            consideration under the LDF.

 

Mrs S. Matthews               Personal & Prejudicial interest as a member of Swaffham

                                          Town Council.  

 

Mr I. Sherwood                  Personal & Prejudicial interest as a member of Swaffham

                                          Town Council.  

 

In addition, the following declarations of interest were made with regard to other items on the Agenda:

 

Lady Fisher                       Personal & Prejudicial interest in Agenda Item 7 (184/09).

 

Mr K. Monson                    Personal interest in Agenda Item 5 (Cabinet - 115/09) as the owner of two properties in the Ward, and particularly if the recommendation concerning Planning Policy DC19 were to be amended. 

 

 

141.

Chairman's Announcements (Agenda Item 4)

(Including the engagements of the Chairman and Vice-Chairman.)

Minutes:

The Chairman began by announcing that Mr. M. Griffin had suffered a mini stroke and was currently in hospital.   Members wished him a full and speedy recovery.

 

The Chairman then extended his personal thanks to Ian Vargeson, warmly echoed by Members.   During his 19 years as a Councillor, the Chairman said that Ian had helped, guided and supported him in a wide variety of ways.  Ian would be staying on (as Principal Member Services Officer) in a part-time capacity for the immediate future, which was welcome news.

 

The Chairman also took the opportunity to welcome Stephen McGrath and wish him well in his new job as Member Services Manager.

 

The Chairman then detailed events he had attended since the last meeting, drawing particular attention to the Welcome Home Parade for the Light Dragoons, which had been held on 4 December in Dereham.   He thanked all the Officers, and everyone else, who had helped to make this event such a success.

 

He also highlighted the Christmas Seaside Special event, hosted by the Chairman of North Norfolk District Council on 12 December, which had been very enjoyable.

 

Engagements List – Chairman

12th November, 2009 to 16th December, 2009

 

Date

Event

Host

22nd November, 2009

Awards Ceremony for the first Young People of the Year contest in Norfolk and Suffolk

Tony Gearing, Founder, Young People of the Year

25th November, 2009

Thanksgiving Eve Service

Colonel Jay B. Silveria, Commander 48th Fighter Wing, RAF Lakenheath

26th November, 2009

Celebration of Completion – B1146 Scarning – Shared Use of Cycleway/Footway Facility

Chairman of Norfolk County Council, Councillor Shelagh Gurney

3rd December, 2009

Reception

Mayor & Mayoress of King’s Lynn & West Norfolk, Councillor & Mrs. Michael Pitcher

4th December, 2009

Welcome Home Parade for the Light Dragoons

 

4th December, 2009

Yuletide Reception

Colonel Chad T. Manske, Commander 1200th Air Refuelling Wing, RAF Mildenhall

 

12th December, 2009

Christmas Seaside Special and pre-show fish and chips

Chairman of North Norfolk District Council, Councillor Simon Partridge

14th December, 2009

Civic Carol Service

His Worship the Mayor and Mayoress of the Borough of Great Yarmouth, Councillor & Mrs. T. Smith, and the High Sheriff of Norfolk and his Lady, Mr. & Mrs. R. Carter DL

 

 

Engagements List – Vice-Chairman

12th November, 2009 to 16th December, 2009

 

Date

Event

Host

27th November, 2009

Civic Ladies Lunch

Councillor Shelagh Gurney, Chairman, Norfolk County Council

3rd December, 2009

Reception

Mayor & Mayoress of King’s Lynn & West Norfolk, Councillor & Mrs. Michael Pitcher

 

 

 

142.

Cabinet Minutes - 8 December 2009 (Agenda Item 5) pdf icon PDF 108 KB

Unconfirmed minutes of the Cabinet meeting held on 8 December 2009.

Minutes:

(a)   Governance & Performance Monitoring Report - Quarter 2 2009/10 (Minute No. 111/09)

 

RESOLVEDthat:

 

1)   the revised Capital Programme of £7,419,569 (as per table 2 on page 8 of the Governance and Performance report) be agreed;

 

2)   the virements as listed on page 11 of the Governance and Performance report be approved;

 

3)  the budget for both the grant income and expenditure as detailed on page 12 of the Governance and Performance report be approved; and

 

4)   the funding grants from the awarding bodies, ODPM and Norfolk County Council, as listed on page 12 of the Governance and Performance report, be accepted. 

 

(b)     Adoption of Revised Affordable Housing Policy (Minute No. 113/09)

 

          RESOLVED that the revised Affordable Housing Policy be adopted.

 

(c)     Annual Monitoring Report (Minute No. 115/09)

 

          Several Members took the opportunity to strongly support the proposed resolution.   It was widely felt that public houses, as well as post offices and small shops, formed a vital part of many rural villages, not least in terms of community support at the most local level.    It was felt that the Council should continue to play a key role in ensuring the viability of as many village facilities as possible, rather than just concentrate on the key satellite towns.

 

          RESOLVED that Planning Policy DC19 be reviewed and strengthened, particularly with regard to community facilities in villages such as public houses and shops.

 

(d)     Adoption

 

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 8 December 2009 be adopted.

 

 

143.

Overview and Scrutiny Commission - 26 November 2009 (Agenda Item 6) pdf icon PDF 108 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 26 November 2009.

Minutes:

(a)     Implications on Scrutiny of Crime & Disorder Regulations 2009 (Minute No. 120/09)

 

          The Leader of the Labour Group drew Members’ attention to the news that Norfolk County Council (NCC) was looking into the possibility of turning off some of its street lights from 01.00 a.m. onwards.   He was concerned that the public might be worried about this approach, not least with regard to alley ways or outside public houses or clubs etc.   He believed that the Overview & Scrutiny Commission should investigate further which street lights NCC had in mind for this project, and also to formulate a response from Breckland District Council as part of NCC’s consultation. 

 

          The Chairman of the Overview & Scrutiny Commission said that he had taken advice from Officers, and it had been confirmed that Overview and Scrutiny Commission was the appropriate place to oversee crime and disorder issues.  

 

          He added that he agreed that as there was a mixture of ownership with regard to street lighting, more work needed to be done on this to clarify Breckland Council’s position and view on NCC’s proposals. 

 

RESOLVED to designate the Overview & Scrutiny Commission as the statutory “Crime and Disorder Committee” under the Police and Justice Act 2006.

 

(b)     Adoption

 

RESOLVED that the Minutes of the meeting of the Overview and Scrutiny Commission held on 26 November 2009 be adopted.

144.

Development Control Committee - 23 November 2009 (Agenda Item 7) pdf icon PDF 106 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 23 November 2009.

Minutes:

                   RESOLVED that the Minutes of the Development Control meeting held on 23 November 2009 be adopted.

 

145.

Audit Committee - 13 November 2009 (Agenda Item 8) pdf icon PDF 116 KB

Unconfirmed Minutes of the meeting of the Audit Committee held on 13 November 2009.

Minutes:

         (a)      REV (Rural Enterprise Valley) Programme Budget Review (Minute No. 73/09)

 

                   A Member thanked the Committee for supporting this programme, which had already achieved £1.2m inward investment, supporting many businesses and creating new jobs along the A11 corridor. 

 

         (b)      Adoption

 

                   RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 13 November 2009 be adopted.

 

146.

Standards Committee - 8 December 2009 (Agenda Item 9) pdf icon PDF 71 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 8 December 2009.

Minutes:

 RESOLVED that the unconfirmed Minutes of the Standards Committee meeting held on 8 December 2009 be adopted.

 

147.

Moving Thetford Forward Board - 19 November 2009 (Agenda Item 10) pdf icon PDF 142 KB

Unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 19 November 2009.

Minutes:

  (a)   Project Reports : The Academy Development Model (3-site “Thetford Campus” Academy (Minute No. 48/09)

 

                   The Chairman of the Overview & Scrutiny Commission commented that, until recently, he had been very critical about the approach taken towards Thetford, which he had regarded as largely piecemeal.   However, he felt that things were now moving forward much more coherently, with various key elements being positively drawn together.    He therefore highly commended these items to all Members.

 

         (b)      Adoption

 

                   RESOLVED that the unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 19 November 2009 be adopted.

 

148.

LDF - Adoption of Core Strategy and Development Control Policies Development Plan Document (Agenda Item 11) pdf icon PDF 71 KB

Report by the Deputy Chief Executive.

 

The appendices to the report are available to view by following the link:

http://www.breckland.gov.uk/brecklandcouncil/environment/planning/planningpolicy/ldf.htm

Minutes:

Councillor Claire Bowes, Lady Fisher and Messrs Askew, Childerhouse, Kybird and Sharpe left the meeting and took no part in the discussions on this item.

 

The Development Services Manager and Principal Planning Policy Officer presented this item.

 

The Development Services Manager said that he was delighted to be able to present good news to the Council as the Independent Inspectors’ Report had concluded that the Council’s Core Strategy was a “sound” policy document.   As a result of a thorough and robust examination procedure, some minor changes had been proposed.   He explained that, if adopted, the document would form part of the up-to-date Development Plan for Breckland, and would form the starting point for the determination of planning applications.  

 

Public hearings had commenced on 30 June and concluded on 17 July 2009. 

 

Whilst most meetings had been held at Elizabeth House in Dereham, the Inspectors also held specific meetings in Attleborough and Thetford, which had proved a positive way for local communities to see the Inspectors and hear the discussion.   Feedback had indicated that this approach had been much appreciated within the communities.

 

Breckland had produced a comprehensive and complex document, and was one of fewer than 50 (out of 326) Local Planning Authorities in England to have achieved such a sound Core Strategy.   The Strategy meant that Breckland would be in a very strong position to manage development in its area. 

 

Key points highlighted by the Development Services Manager and Principal Planning Officer in the report presented to Council included:

 

Ÿ         Local Service Centre Villages - para 3.2.14

 

The Inspectors had endorsed the allocation of 50 new homes in Swanton Morley, but had advised that local details needed to be more rigorously examined and tested as part of the Site Specifics document. 

 

The LDF Task & Finish Group had then given this further consideration, and had concluded that these 50 new homes should be delivered on one site in order to minimise the environmental impact and enable a phased approach to the release of land.

 

Ÿ         Weeting - para 3.2.15

 

The Inspectors had endorsed Weeting’s status as a Local Service Centre, with no allocation for housing.  However, they also recommended that while further advice should be sought, and research undertaken, with regard to the possible  identification of future development, the Site Specifics document should not be delayed whilst awaiting the results of further Stone Curlew research.   

 

The Development Services Manager concluded the presentation by explaining that elements of the Breckland Local Plan dated back to 1999.  The Core Strategy and Development Plan document would bring this up-to-date, as well as provide a strong basis upon which to take forward specific Area Action Plans, such as for Thetford and Attleborough.  The proposed LDF policy would remain under review and, as a sound document, having been thoroughly examined under public scrutiny, he recommended the Core Strategy and Development Control Policies Development Plan 2001-2026 to Council for adoption.  

      

The Chairman then invited Members to raise any questions, and the following key points were discussed:

 

European Sites  ...  view the full minutes text for item 148.

149.

Shared Services (Agenda Item 12)

To consider any relevant matters.

Minutes:

The Chief Executive reported that he had hoped to present a paper concerning a request for funding to be released in order to facilitate further discussions with South Norfolk District Council about the proposed shared services project. 

 

It was hoped that there would be an opportunity to bring some outline proposals to Council in January. 

 

He added that, at this stage, there was no formal decision needed by Council: it was more a case of keeping Members informed about the exploratory work being undertaken with respect to the feasibility of shared services with South Norfolk District Council. 

 

When questioned about the timelines, the Chief Executive acknowledged that, if adopted, the end target of shared services being in place by late 2011, meant that these were fairly tight.   However, that said, the various proposed timelines had an element of slippage written in to them.

 

150.

Scheme of Allowances 2010 (Agenda Item 13) pdf icon PDF 81 KB

To introduce a scheme of allowances to take effect on 1st January 2010. 


Before agreeing a scheme, the Council must have regard to the report of the Independent Remuneration Panel.   A copy of their report is attached.

Minutes:

The Principal Member Services Officer summarised the proposed scheme of allowances, as recommended by the Independent Remuneration Panel, to take effect from 1 January 2010.   In reaching their conclusions, the Panel had taken into account the current economic situation, as well as constraints on public expenditure and suitable comparisons with other Authorities’ schemes. 

 

Key points included:

 

Ÿ         All allowances were to be held at their current levels (with the exception of child care allowances, where there were slight increases as detailed in the report).   It was felt that other specialist care was variable and should therefore be determined on a case-by-case basis.

 

Ÿ         The list of approved duties for which travel and subsistence was payable, which had only been updated last year, was considered to remain appropriate. 

 

Ÿ         Requests from Town and Parish Councils, who may make payments to their Members after consultation with the Panel, should be considered on their individual merits, rather than having a ‘cover-all’ rate imposed on them.

 

Ÿ         The Panel believed that it remained inappropriate at this stage for Members to be admitted to the Local Government Pension Scheme.   (Reasons were set out in detail at Part 11 of the report.)

 

The Panel, working with the Leader of the Council, had looked carefully at the “Special Responsibility” allowances.  Attention was drawn to the Overview & Scrutiny Commission’s Task and Finish (T&F) Groups.    There were more of these than the former Panels and Members needed to give some consideration as to whether they wanted to limit the number of T&F Group Chairmen to three (as originally envisaged), or to allow individually appointed T&F Chairman to be paid “per session“.

 

The Chairman of the Overview & Scrutiny Commission said that there had been a significant increase in the amount of work which the Commission currently had under review.   However, he felt that there should remain just three Chairman to cover and share responsibility for the various Task & Finish Groups.

 

There was a brief discussion about index-linking and the duration of the scheme.  The Principal Member Services Officer reminded Members that there had been a three year (index-linked) allowances scheme which had run from 2004 to 2007.   However, in 2008 the Panel had recommended, and the Council had adopted, a one year scheme, partly in view of the volatile economic conditions. 

 

The Panel had not dismissed returning to an index-linked or running scheme; rather they did not want to be locked-in to a longer scheme at this stage, given current economic circumstances.   This was something that they could certainly consider again when they met at the end of 2010 to discuss proposals for the next scheme.

 

                   RESOLVED

 

                         (1)      to adopt the scheme of allowances from 1 January 2010 to 31 December         2010, as recommended by the report of the Independent Remuneration Panel; and

 

(2)        to limit the Chair of Overview and Scrutiny Commission Task & Finish Groups to three.

       

151.

Nominations for Committee and other Seats (Agenda Item 14)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

(a)               Development Control Committee Membership

 

The Principal Member Services Officer announced that there had been a proposal that the number of seats on the Development Control Committee should be reduced.  

 

                   RESOLVED that:

 

(1)   the relevant Standing Order concerning membership of the Development Control Committee should be amended to reduce the number of members of Development Control Committee from 19 to 16, and brought back to Council for formal approval at the next meeting.

 

(2)   If approved, the reduction in seats to be achieved through Mr M. Kiddle-Morris, Mr A. Byrne and Mr B. Borrett giving up their places on the Committee. 

 

 

(b)        GP and Standards Committee Membership

 

RESOLVED that Mr D. Myers be replaced on both Committees by Mrs S. Matthews.

 

152.

Youth Council - Minutes of meeting of 17 November 2009 (Agenda Item 15) pdf icon PDF 101 KB

To note the unconfirmed Minutes of the Youth Council meeting held on 17 November 2009.

 

It is hoped that one of Youth Councillors will be present to give a brief talk about a £10,000 grant fund for young people’s projects.

 

Minutes:

The Leader of the Opposition drew attention to an inaccuracy at Minute No. 4 where George Freeman had been referred to as the “MP for a new mid-Norfolk constituency”, and a note was made for the Minutes to be amended appropriately. 

 

Mrs T. Hewett confirmed that the Youth Council would be delighted to invite other prospective Parliamentary candidates to speak at their meetings.

 

Mrs D. Irving also drew attention to the fact that Stuart Green had recently been selected to stand as the candidate for mid Norfolk at the UK’s Youth Parliamentary election.  This was due to be held in February 2010.   Members joined her in wishing him good luck with his campaign.