Agenda and minutes

Venue: The Gallery Bar, Watton Sports Centre, Dereham Road, Watton

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

1.

New Member

Minutes:

The Chairman opened the meeting by welcoming Simon Rogers to his first full Council meeting.

 

2.

Light Dragoons

Minutes:

The Council then rose to observe a Minute’s silence in tribute to the Light Dragoons who had recently lost their lives in Afghanistan. 

 

It was agreed that the Chairman should write to convey the Council’s condolences, as well as its admiration and gratitude for the high quality of service and conduct shown by all those engaged in the campaign.    The Chairman also agreed to write on the Council’s behalf to the Mayor of Wootton Bassett in Wiltshire, in appreciation of the town’s role in respectfully marking the repatriation of casualties on their journey from RAF Lyneham. 

 

Furthermore, it was agreed that some sort of token would be sent to the regiment on its return to barracks to assure them that they are, and would remain, a valued part of the Breckland community.

 

RESOLVED that

 

(1)     the Chairman send a letter of condolence and support to the Regiment at Swanton Morley, on behalf of the whole Council; and

 

(2)     a letter of support and thanks also be sent to the Mayor of Wootton Bassett.

 

 

3.

Minutes (Agenda Item 1) pdf icon PDF 103 KB

To confirm the minutes of the meeting held on Thursday, 28 May 2009.

Minutes:

The Member Services Manager drew attention to the Resolution at Minute number 59/09 (b) (Councillor Call for Action), which needed to be ratified.

 

RESOLVED that the Council’s Constitution be amended as per the recommendation.

 

The minutes of the meeting held on 28 May 2009 were then agreed as a correct record and signed by the Chairman.

 

4.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr S Chapman-Allen, Mr M Fanthorpe, Mr J Gretton, Mr P Hewett, Mrs L Monument, Mrs P Quadling, Mr M Spencer, Mrs A Steward, Mrs L Turner and Mr D Williams JP.

 

5.

Declarations of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

 

Minutes:

The following declarations of interest were noted:

 

Lady K Fisher

Personal interest in item 57/09 (p.9);

 

Personal & Prejudicial interest on item 100/09(d) (p.36) (Kilverston Park/

football pitches);

 

Personal & Prejudicial interest on item 6/09 (p.85) (Private water supplies);

 

Personal and Prejudicial interest on any reference relating to the Thetford Growth Point.

 

Mr J Labouchere

Personal and Prejudicial interest on any LDF matters concerning North Elmham, by virtue of being a landowner; and

 

Personal interest on any LDF matters regarding Hermitage Ward. 

 

 

             

6.

Chairman's Announcements (Agenda Item 4)

(including the engagements of the Chairman and Vice-Chairman)

Minutes:

The Chairman drew particular attention to the events at the Sports Park, which he was delighted to have supported.

 

                       Engagements List – Chairman

                       28th May, 2009 – 8th July, 2009

 

Date

Event

Host

6th June, 2009

Baseball Summer Barbecue

The Vice-Commander, Third Air Force, and Mrs. Mark Z. Zamzow

8th June, 2009

Dinner

Tom Paine 200 Celebrations Committee

14th June, 2009

Mayor’s Civic Service

Mayor of Thetford, Councillor Mrs. Pamela Spencer

18th June, 2009

Active Norfolk Youth Games 2009 – Opening Ceremony - Athletics

Active Norfolk Games Committee

22nd June, 2009

Presentation ceremony to receive Her Majesty’s Armed Forced Veterans’ Badge and flag raising ceremony

Breckland Council

22nd June, 2009

Private view and celebration with GCSE students in the Art and Design Studios

Dereham Neatherd High School

26th June, 2009

Active Norfolk Youth Games 2009 – Opening Ceremony - Swimming

Active Norfolk Games Committee

26th June, 2009

Civic Reception

Mayor of Thetford and Consort, Councillor Pam Spencer and Mr. Mike Spencer

27th June, 2009

Presentation ceremony to receive Her Majesty’s Armed Forces Veterans’ Badge

The Lord-Lieutenant of Norfolk and the Chairman of Norfolk County Council

5th July, 2009

Annual Civic Service

His Worship the Mayor and Madam Mayoress of Great Yarmouth, Councillor Tony and Mrs Sara Smith

7th July, 2009

Buckingham Palace

 

                  

                   Engagements List – Vice-Chairman

                          28th May, 2009 – 8th July, 2009

 

Date

Event

Host

8th June, 2009

Dinner

Tom Paine 200 Celebrations Committee

21st June, 2009

Annual Civic Service

Lord Mayor Designate, Councillor Evelyn Collishaw, and Sheriff Designate, Professor Tim O’Riordan

26th June, 2009

Civic Reception

The Mayor of Dereham, Councillor Ann Bowyer

5th July, 2009

Civic Service

The Mayor and Mayoress of Swaffham, Councillor David and Mrs. Harman

 

 

7.

Cabinet Minutes - 23 June 2009 (Agenda Item 5) pdf icon PDF 86 KB

Unconfirmed minutes of the Cabinet meeting held on 23 June 2009.

Minutes:

(a)           Chairman’s Announcements (Min No. 56/09) :  It was pointed out that Mr Johnson’s surname was missing at Agenda item 56/09.

 

(b)           Governance and Performance Report – Quarter 4 (Min No. 60/09) :

 

RESOLVED that the Recommendation under the Governance & Performance Report – Quarter 4 (Minute Item 60/09) be approved.  

 

(c)            Adoption

 

RESOLVED that the unconfirmed minutes of the Cabinet meeting held on 23 June 2009 be adopted. 

 

8.

Overview and Scrutiny Commission - 18 June 2009 (Agenda Item 6) pdf icon PDF 120 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 18 June 2009.

Minutes:

(a)       Planning Protocol for Members (Minute 55/09)

 

The Chairman of the Overview & Scrutiny Commission drew Members’ attention to the fact that there had been robust discussion about the proposed new Planning Protocol. 

 

The intention had been to place the onus on Development Control Members, not to restrict other Members in their representative roles.

 

RESOLVED that

 

(1)  the grants from the awarding bodies as detailed in the report be accepted;

 

(2)  the budget for both the grant income and expenditure that the Council would incur in meeting the grant conditions be approved; and

 

(3) the revenue projects as detailed in the report be carried over and moved into the Organisational Development Reserve to draw upon in 2009/10.

 

(b)       Adoption

 

RESOLVED that the unconfirmed minutes of the Overview & Scrutiny  Commission held on 18 June 2009 be adopted.

 

9.

Development Control Committee - 1 June 2009 (Agenda Item 7) pdf icon PDF 88 KB

Confirmed minutes of the meeting of the Development Control Committee held on 1 June 2009.

Minutes:

RESOLVED that the confirmed minutes of the Development Control Committee meeting held on 1 June 2009 be adopted.

 

10.

Development Control Committee - 22 June 2009 (Agenda Item 8) pdf icon PDF 111 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 22 June 2009.

Minutes:

RESOLVED that the unconfirmed minutes of the Development Control Committee meeting held on 22 June 2009 be adopted.

 

11.

General Purposes Committee - 24 June 2009 (Agenda Item 9) pdf icon PDF 54 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 24 June 2009.

Minutes:

RESOLVED that the unconfirmed minutes of the General Purposes Committee meeting held on 24 June 2009 be adopted.

 

12.

Appeals Committee - 17 June 2009 (Agenda Item 10) pdf icon PDF 56 KB

Unconfirmed minutes of the meeting of the Appeals Committee held on 17 June 2009.

Minutes:

It was pointed out that the words “driving licence” needed to be replaced by “Hackney Carriage/Private Hire driving licence” in the Resolution at Minute No. 24/09.  Subject to this, it was

 

RESOLVED that the unconfirmed minutes of the Appeals Committee meeting held on 17 June 2009 be adopted.

 

13.

Licensing Committee - 27 May 2009 (Agenda Item 11) pdf icon PDF 89 KB

Unconfirmed minutes of the meeting of the Licensing Committee held on 27 May 2009.

Minutes:

RESOLVED that the unconfirmed minutes of the Licensing Committee meeting held on 27 May 2009 be adopted.

 

14.

Standards Committee - 23 June 2009 (Agenda Item 12) pdf icon PDF 61 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 23 June 2009.

Minutes:

Mrs J Jenkins, Chair of the Standards Committee, was in attendance to present the Minutes. 

 

RESOLVED that the unconfirmed minutes of the Standards Committee meeting held on 23 June 2009 be adopted.

 

15.

Audit Committee - 12 June 2009 (Agenda Item 13) pdf icon PDF 99 KB

Confirmed minutes of the meeting of the Audit Committee held on 12 June 2009.

Minutes:

RESOLVED that the confirmed minutes of the Audit Committee meeting held on 12 June 2009 be adopted.

 

16.

Annual Report of the Audit Committee (Agenda Item 13(a)) pdf icon PDF 106 KB

To receive the annual report of the Audit Committee (Minute No 25/09 of 12 June 2009 refers).

 

Minutes:

RESOLVED that the Annual Report of the Audit Committee adopted. 

 

17.

Audit Committee - 25 June 2009 (Agenda Item 14) pdf icon PDF 67 KB

Unconfirmed Minutes of the Audit Committee held on 25 June 2009.

Minutes:

RESOLVED that the unconfirmed minutes of the Audit Committee meeting held on 25 2009 be adopted.

 

18.

Green Agenda Development Panel - 17 June 2009 (Agenda Item 15)

Unconfirmed minutes of the meeting held on 17 June 2009.

Additional documents:

Minutes:

(a)     Terms of Reference (Minute No. 4/09)

 

RESOLVED that the recommendation at (a) be adopted as stated, with the note that in view of item (3), future Minutes of this Panel should be presented to the Overview and Scrutiny Commission.

 

(b)     Adoption

 

RESOLVED that the unconfirmed minutes of the Green Agenda Development Panel meeting held on 17 June 2009 be adopted.

 

19.

Nominations for Committee and other Seats (Agenda Item 16)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

RESOLVED that Mr S. Rogers be appointed to serve on the Development Control Committee and the Member Development Panel.

 

20.

Youth Council Minutes - 11 May 2009 (For Information) (Agenda Item 17) pdf icon PDF 55 KB

Unconfirmed minutes of the meeting of the Youth Council held on 11 May 2009.

Minutes:

The unconfirmed minutes of the Youth Council meeting held on 11 May 2009 were noted.

 

21.

Further Budgetary Provision For Local Government Review In Norfolk (Agenda Item 18) pdf icon PDF 58 KB

Report of the Planning and the Environment Portfolio Holder.

 

Minutes:

The Deputy Chief Executive presented a report which requested the Council’s approval of a further budget of £100,000 to fund a second judicial review of the Boundary Committee’s and Secretary of State’s review of local government in Norfolk, and to advance the case for retaining a county and district Councils system.

 

He began by reminding Members about the background and highlighted a comment by the Chairman of the Boundary Committee that “it seems inconceivable that there would be no way at all of producing a unitary solution for Norfolk”.  It was considered unlikely, therefore, that the Boundary Committee would consent to a status quo. 

 

The three original options (“Wedge”/”Doughnut”/”County Unitary”) had effectively been narrowed down to the latter two, with agreement that Lowestoft would no longer be incorporated into the county of Norfolk under any new arrangement. 

 

The Boundary Committee would be submitting its advice to the Secretary of State on 15 July 2009.   

 

According to the latest letter received from the Secretary of State’s office, it had been made clear that if all Councils affected by the new proposals were to make representations, then the Secretary of State would proceed to lay the matter before Parliament at the turn of the year in the form of a “draft Structural Change Order” to abolish the existing two-tier system of local government in Norfolk.  This Order would run its course through both Houses of Parliament and it would mean the inevitable creation of a new Authority or Authorities, which would have to come into effect in April 2011.    Early in the New Year, therefore, either an interim Authority would need to be set up, or else lead officers would need to work together to start work on the creation of the new Authority/Authorities.    It would also be necessary to take account of electoral issues in terms of where, and how, Members would be distributed under any new arrangement.

 

The Deputy Chief Executive pointed out that if Members decided to do nothing at this juncture, then it was likely that the above scenario would take place.  The impact of a General Election was likely to be predictable in terms of moving fast forwards on this if Labour were to continue as the governing party.   It was less clear at this stage exactly what a Conservative Government approach would be.

 

He argued that if Members wished to retain some sort of control over their future and the future of local government in Norfolk, then serious consideration should be given to the next steps in this process.   Any challenge to the Boundary Committee might well need to be followed by one to the Secretary of State which would, at the very least, drive the timetable backwards.  

 

No reputable Barrister would advise such a challenge unless they felt unequivocally positive in terms of there being “good grounds” and a “reasonable chance of success”.  

 

Current legal advice was that the Boundary Committee had misinterpreted and failed to apply the law correctly, ignoring representations from  ...  view the full minutes text for item 21.