Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

106.

Minutes (Agenda Item 1) pdf icon PDF 91 KB

To confirm the minutes of the meeting held on 25 September 2008.

Minutes:

The minutes of the meeting held on 25 September 2008 were agreed as a correct record and signed by the Chairman.

 

107.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr S Chapman-Allen, Mr R Childerhouse, Mr R Duffield, Mrs D Irving, Mr I Monson, Mr D Myers, Mrs P Quadling, Mr B Rose, Mr W Smith, Mr M Spencer and Mrs P Spencer.

 

108.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

 

Minutes:

The following declarations of interest were noted:

 

Mr S Askew - Personal interest by way of having land under consideration in the LDF: page 19 139/08, page 25 143/08 (c), page 33 86/08, page 44 160/08 and page 55 175/08 and Personal and Prejudicial interest in page 59 180/08 (a) Planning Application 3PL/2008/0370/F being a partner of the business submitting the application.

Mr P Claussen - Personal interest in items page 16 138/08 and page 30 84/08 as a non executive director of ARP Trading

Mr J Labouchere - Personal and Prejudicial interest in anything to do with the LDF in North Elmham by virtue of being a landowner and Personal, non-prejudicial interest in Hermitage Ward.

Cllr C Bowes - Personal interest in general matters regarding the LDF and, should discussion arise, Personal and Prejudicial interest in site specific matters relating to Watton, Saham Toney, and Hilbrough as areas where family have made submissions.

Mrs T Hewett - Personal and Prejudicial interest if the site specifics of Shipdham on the LDF come up under any item on the agenda as a member of the Executive with land owned in Shipdham having been put forward in the LDF.

Mr P Hewett - Personal and Prejudicial interest if the site specifics of Shipdham on the LDF come up under any item on the agenda as a landowner and member of the Shipdham Parish Council.

Mr G Bambridge - Personal (non prejudicial) interests in the LDF due to work with builders and land owners on an occasional basis.

Lady Fisher - Personal and Prejudicial interests in anything to do with Thetford Growth point, and the LDF, and YMCA Night Stop, as a member of the board of the YMCA.

Mr P Cowen - Personal interest as an Architect in practice in Breckland in:page 19 139/08, page 26 146/08, page 29 81/08 and page 55 175/08 and Personal and Prejudicial interest in page 59 180/08 item 1 as the architect for the development

Mr A Joel - Personal interest in anything to do with the LDF for Old Buckenham by virtue of being a Parish Councillor.

Mr W Borrett - Personal interest as a family member has entered some land at North Elmham in the site specifics under the LDF.

Mr A Stasiak - Personal interest in the LDF as recorded at the last and previous Panel 1 meetings

Mr R Kybird - Personal and Prejudicial interest in page 29 81/08 by virtue of business interests in housing and land allocations in Thetford Growth Points and Personal interest in page 55 174/08 as a member of Thetford Town Council.

Mr R Kemp - Personal and Prejudicial interest in page 46 164/08 by virtue of having interest in land in Harling.

 

109.

Chairman's Announcements (Agenda Item 4)

(including the engagements of the Chairman and Vice-Chairman)

Minutes:

The Chairman told Members that representatives from the Light Dragoons would launch the Pride in Breckland campaign immediately following the meeting and he expressed his gratitude to the Council’s officers who had taken this forward.

 

He also took pride in the fact that the Member Development Charter had been achieved.  He asked Members to join him in congratulating Ian Vargeson, Stephen McGrath and their team for all their hard work and industry and said that it was important to keep up the good work.

 

Finally he reminded Members of the following forthcoming events:

 

Special Council meeting at 11am on 20 November 2008 when the LDF Core Strategy Document would be presented.  Immediately following that would be a meeting of the Audit Committee.

 

Carol Service at St Mary’s Church Watton on 18 December 2008 at 6.30pm to raise funds for Help for Heroes, a very important charity not previously supported during his term as Chairman.  He asked Members to reply to the invitation so that numbers attending could be ascertained.

 

A list of engagements attended by the Chairman and Vice-Chairman was tabled, for the period 25 September – 5 November.

 

Engagements List – Chairman

 

21st October, 2008

Swearing in of newly appointed Justices of the Peace

Advisory Committee on Justices of the Peace for the County of Norfolk

 

Engagements List – Vice-Chairman

 

24th October, 2008

Civic Reception

Chairman of Broadland District Council, Councillor Mrs. Joella Cottingham and Mr. Laurie Cottingham

 

 

110.

Cabinet Minutes (Agenda Item 5) pdf icon PDF 177 KB

Unconfirmed minutes of the Cabinet meeting held on 14 October 2008.

Minutes:

(a)       Council Investments (Minute No 132/08)

 

A Member asked what the split was between commercial property and cash in the Council’s investments and what the current position was.

 

The Chief Executive said that a specific breakdown of figures had been published on the Council’s website and that a copy would be provided for the Member. 

 

The Government had seized the assets of those Icelandic banks based in England and the early indications were that there was a balance between the amounts seized and owed.

 

The Council had been commended on its handling of the situation so far by the Local Government Association and invited to join in the negotiations.

 

Another Member asked for confirmation whether more money was to be invested in the Barnham Broom Golf Course.

 

The Chief Executive said that the Council’s position had not changed and that all schemes would be subjected to a full business case scrutiny before any funds were released.  This was confirmed by the Leader of the Council.

 

(b)       Adoption of the Norfolk Housing and Support Strategy for Physical and Sensory Impairments (Minute No 137/08)

 

RESOLVED that the Strategy to address the housing and support needs of people with physical and sensory disabilities be adopted.

 

(c)        Local Development Framework – Core Strategy and Development Control Policies Development Plan Document – Submission Document (Minute No 139/08)

 

RESOLVED to defer consideration of this item until a Special meeting of the Council on 20 November 2008.

 

(d)       Budget Papers for Consultation (Minute No 142/08)

 

A Dereham Member was very concerned that there was no mention of Dereham Memorial Hall in the draft capital programme.  He asked if it had been forgotten.

 

The Leader of the Council advised that there was a pot of money in place for community projects which Dereham Town Council could apply for.

 

The Chairman of the Overview and Scrutiny Commission commented that it was a shame more Members had not attended the drop-in seesion held to discuss the budget.

 

(e)       Adoption

 

RESOLVED that the unconfirmed minutes of the Cabinet meeting held on 14 October 2008 be adopted, subject to the deferment of the recommendation at Minute No 139/08 on the Local Development Framework.

 

111.

Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 127 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 2 October 2008.

Minutes:

(a)       Work Programme (Minute No 78/08)

 

A Member asked if the Parish Councils could be notified about the scheme to adopt telephone boxes.  He was informed that this had already been done by letter, but that there had been very little response.

 

(b)       Local Development Framework – Core Strategy and Development Control Policies Development Plan Document – Submission Document (Minute No 86/08)

 

This item had already been deferred under the Cabinet Minutes.

 

(c)        Adoption

 

RESOLVED That the unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 2 October 2008 be adopted.

 

112.

Overview and Scrutiny Commission (Agenda Item 7) pdf icon PDF 72 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 23 October 2008.

Additional documents:

Minutes:

(a)       Amendments to the Constitution (Minute No 94/08)

 

At this point Members were directed to the separate report at Agenda Item 15 and the amendment sheet to that which had been tabled at the start of the meeting.

 

The report of the Monitoring Officer and its suggested amendments had been reviewed jointly by the Overview and Scrutiny Commission and Cabinet and also the Standards Committee and the supplementary schedule of amendments resulted from comments received from them and included some corrections that were needed.

 

Some items had been reinstated and other amendments were to revert delegated authority to the Head of Paid Service rather than the Deputy Chief Executive.

 

Members were asked if there were any questions on the amendments – there were none.

 

The report was then noted, page by page and it was pointed out that the numbering to pages 122 and 124 needed correcting and that the proposed Standing Order No 43(6) had been further amended.

 

RESOLVED that the proposed amendments to the Constitution as set out in Appendices 1, 2 and 3 to the report, be adopted, subject to the list of errata as attached, the amendments requested by the Standards Committee, the schedule of amendments tabled and the following additional amendments:

 

§         Agenda page 13: para. 2.02 (Election and Terms):

               To confirm wording is consistent with statute – amend if necessary

§         Agenda page 14: para. 3.01(c)

         Corrections to refer to Overview and Scrutiny Commission and Task and Finish Groups

§         Agenda page 23: para. 12:01

            Confirm areas of responsibility for Strategic Director (Services) – amend as appropriate to ensure consistent.

§         Agenda page 34, Delegations to General Purposes Committee

            Appropriate wording to be drafted to insert a clause to give a right for a representative of the Staff Side of the Local Joint Consultative Committee to attend and speak at meetings of General Purposes Committee on any recommendation contained in minutes of the Joint Committee which are under consideration.

 

§         Agenda page 39: clause 6, line 2

            After “Chairman” insert “and/or the Vice-Chairman”

 

§         Agenda page 44: para. 10, line 2

            Correction – delete “Panels” and insert “Task and Finish Groups”

 

§         Agenda page 47

            Para. 1 – correction – amend “Chairman” to read “Chairmen”

combine paras. 1 and 4 for clarity and to avoid duplication.

para 2, line 1 – correct “Panels” to read “Task and Finish Groups”

 

§         Agenda page 57, top of page para 6, line 1

            Grammatical correction – change 3rd word from “with” to “within”

 

NOTE:  Standing Order No 54 states:

 

Any motion to add to, vary or revoke these Standing Orders shall when proposed and seconded stand adjourned without discussion to the next ordinary meeting of the Council.

 

The proposed amendments to Standing Orders 43, 61 and 62 will therefore reappear on the Council Agenda for the 18 December 2008 meeting.

 

(b)       Adoption

 

RESOLVED that the unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 23  ...  view the full minutes text for item 112.

113.

Development Control Committee (Agenda Item 8) pdf icon PDF 110 KB

Confirmed minutes of the meeting of the Development Control Committee held on 22 September 2008.

Minutes:

RESOLVED that the confirmed minutes of the Development Control Committee meeting held on 22 September 2008 be adopted.

 

114.

Development Control Committee (Agenda Item 9) pdf icon PDF 101 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 13 October 2008.

Minutes:

RESOLVED that the now confirmed minutes of the Development Control Committee meeting held on 13 October 2008 be adopted.

 

115.

General Purposes Committee (Agenda Item 10) pdf icon PDF 51 KB

Unconfirmed minutes of the special meeting of the General Purposes Committee held on 6 October 2008.

Minutes:

RESOLVED that the now confirmed minutes of the General Purposes Committee meeting held on 6 October 2008 be adopted.

 

116.

General Purposes Committee (Agenda Item 11) pdf icon PDF 54 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 15 October 2008.

Minutes:

RESOLVED that the unconfirmed minutes of the General Purposes Committee meeting held on 15 October 2008 be adopted.

 

117.

Appeals Committee (Agenda Item 12) pdf icon PDF 73 KB

Confirmed minutes of the meeting of the Appeals Committee held on 17 September 2008.

Minutes:

RESOLVED that the confirmed minutes of the Appeals Committee meeting held on 17 September 2008 be adopted.

 

118.

Appeals Committee (Agenda Item 13) pdf icon PDF 66 KB

Unconfirmed minutes of the meeting of the Appeals Committee on 22 October 2008.

Minutes:

RESOLVED that the unconfirmed minutes of the Appeals Committee meeting held on 22 October 2008 be adopted.

 

119.

Standards Committee - (Agenda Item 14) pdf icon PDF 77 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 21 October 2008.

Minutes:

RESOLVED that the unconfirmed minutes of the Standards Committee meeting held on 21 October 2008 be adopted.

 

120.

Amendments to the Constitution (Agenda Item 15) pdf icon PDF 87 KB

Report of the Monitoring Officer.

 

Minute 53/08 of the Standards Committee meeting held on 21 October and Minute 94/08 of the special Overview and Scrutiny Commission meeting held on 23 October 2008 also refer.

 

Changes to Standing Orders consequent upon the approval of the amendments to the Constitution will, under the provisions of the current Standing Orders, stand deferred until the next ordinary meeting of the Council upon being proposed and seconded.

 

 

Additional documents:

Minutes:

This item had been dealt with under Minute No 112/08 above.

 

121.

Nominations for Committee and other Seats (Agenda Item 16)

To receive nominations for any changes to Committee and other seats from political groups.

Minutes:

There were none.