Agenda and minutes

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Contact: Committee Services  Tel: 01362 656870

Items
No. Item

95.

Minutes (agenda Item 1) pdf icon PDF 106 KB

To confirm the minutes of the meeting held on 7 August 2008.

Minutes:

Subject to the inclusion of apologies from Mr P and Mrs T Hewett at Minute No 81/08 and the correction of the last word on Page 7 to read Council in place of Committee the minutes of the meeting held on 7 August 2008 were agreed as a correct record and signed by the Chairman.

 

96.

Apologies (Agenda Item 2)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Mr R Duffield, Mr M Fanthorpe, Mr T Lamb, Mr I Monson, Mr B Rose and Mr M Spencer.

 

97.

Declaration of Interest (Agenda Item 3)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.

 

The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.

Minutes:

The following declarations of interest were noted:

 

Lady K Fisher  Personal and Prejudicial interest in any reference to the Thetford Growth Point and planning in and around Kilverstone and Croxton Parishes.

Mr J Labouchere  Anything to do with the LDF in North Elmham by virtue of being a landowner (Personal and prejudicial) or Hermitage Ward (Personal, non-prejudicial).

Mr R Kemp  Personal and Prejudicial interest in Development Control Minute 148/08 (Harling) of 1st September 2008, (page 43 of the Council Agenda) by virtue of owning land in the vicinity.

Mr W Smith  Interest in Overview and Scrutiny Minute 75/08 (b) (Panel 1) (Page 21), Development Control Minutes 132/08 (LDF) of 11th August (page 26) and 145/08 (LDF) of 1st September (page 41) by virtue of having put forward a site for consideration under the LDF.

Mr G Bambridge  Personal interest in planning matters by virtue of being involved in the construction industry.

Mr A Joel  Personal interest in anything to do with the LDF for Old Buckenham by virtue of being a Parish Councillor

Mr R Childerhouse  Personal and Prejudicial interest in Weeting (a local service centre in the LDF) by virtue of being a landowner within the parish.

Mr S Askew  Personal interest in Development Control Minutes 132/08 (LDF) of 11th August (page 26) and 145/08 (LDF) of 1st September (page 41) by virtue of having put forward a site for consideration under the LDF.

Mr P Cowen  Personal interest in Overview and Scrutiny Commission Minute 67/08 (page 13) and Development Control Committee Minute 145/08 (page 41) as a consequence of his work as an Architect in practice in Breckland.

Cllr C Bowes  Should reference be made to the LDF: - Personal interest in general matters and Personal and Prejudicial interest relating to site specifics issues in Watton, Saham and Hilborough as family have submitted land in those areas.

Mr J Rogers  Personal and Prejudicial interest in Council Minute 82/08 (page 2) and Overview and Scrutiny Commission Minute 67/08 (page 13) in relation to LDF matters in Carbrooke only.

Mr W Borrett  Personal and Prejudicial interest in LDF matters by virtue of being a landowner.

Mr P Hewett  Personal interest in LDF matters as a Shipdham Parish Councillor and landowner.

Mrs T Hewett  Personal interest in LDF matters as a Shipdham Parish Councillor and landowner.

 

98.

Chairman's Announcements (Agenda Item 4)

(including the engagements of the Chairman and Vice-Chairman)

Minutes:

Members observed a minute’s silence in memory of Paul Howell.  The Chairman described him as a good friend to the Council, the District and the County and offered condolences to his family.

 

All those who had attended the Chairman’s Reception were thanked for their generosity.  £1366 had been raised for Riding for the Disabled.

 

Those Members who had yet to attend for Member Development Interviews were asked to contact Ian Vargeson or Stephen McGrath to make an appointment as soon as possible.

 

The Development Control training day on Monday 29 September had been postponed.

 

A list of engagements attended by the Chairman and Vice-Chairman was tabled, for the period 7 August – 24 September 2008.

 

Engagements List – Chairman

 

Date

Event

Host

13th August, 2008

Lunch and an afternoon of racing

His Worship the Mayor of the Borough of Great Yarmouth, Councillor Terry Easter

28th August, 2008

Opening Celebration

Broadland Housing Association Limited

29th August, 2008

Institution of The Reverend Robin Stapleford

Upper Wensum Village Benefice

2nd September, 2008

Presentation of the Queen’s Awards for Innovation

Liftshare Ltd.

12th September, 2008

Chairman’s Reception

 

13th September, 2008

27th Annual Joan Mann sports Day

Brigadier General John W. Hester, Commander 48th Fighter Wing, and Colonel Eden J. Murrie, Commander 100th Air Refuelling Wing

15th September, 2008

Opening of Battle of Britain Week

Lord Mayor of Norwich – Councillor Jeremy Hooke

15th September, 2008

Reception to commemorate the Battle of Britain

The Chairman of Norfolk County Council, Wyndham Northam

21st September, 2008

Civic Service to commemorate the Anniversary of Battle of Britain

Lord Mayor of Norwich – Councillor Jeremy Hooke

24th September, 2008

Annual General Meeting of the Norfolk County Scout Council

Richard Jewson – The President

 

The Chairman gave special mention to the presentation to Liftshare on 2nd September and the Annual General Meeting of the Norfolk County Scout Council on 24th September, both of which he had particularly enjoyed.

 

Engagements List – Vice-Chairman

 

Date

Event

Host

24th August, 2008

Olympic 2012 Flag Raising Ceremony

Forestry Commission

10th September, 2008

The Prince’s Trust Annual Reception

The Chairman of The Prince’s Trust Norfolk County Board

17th September, 2008

Civic Reception

Chairman of South Norfolk District Council, Councillor Margaret Dewsbury

18th September, 2008

EDP Pride in Norfolk Awards Ceremony

Chairman of Norfolk County Council, Councillor Wyndham Northam and the Chairman of the EDP Pride in Norfolk Awards Committee, Mrs. Jean Wilson

21st September, 2008

Battle of Britain Commemoration Service

Mayor of Thetford, Councillor John Harding

 

99.

Cabinet (Agenda Item 5)

Unconfirmed minutes of the Cabinet meeting held on 9 September 2008.

Additional documents:

Minutes:

(a)       The Use of Commuted Sums from Section 106 Agreements (Minute No 114/08)

 

Councillors Smith, Fisher and Cowen were concerned that this minute did not accurately reflect their comments during the debate.

 

It was agreed that any amendments would be made at the next Cabinet meeting when the minutes were presented for confirmation.

 

(b)       Medium Term Financial Strategy (Minute No 115/08)

 

A Member pointed out a typing error in part 1 of the recommendation.

 

RESOLVED that the Medium Term Financial Strategy be approved subject to the following amendments:

 

 

1)           Appendix A, page 32 of the report - additional wording be added to the end of the fourth paragraph, to read: “the Authorities annual assessment of reserves will be used to ensure this risk is mitigated against by maintaining the Commercial Property Reserve at £2m”.

 

2)           Appendix D, page 66 of the report - the wording to Budget Principles number 6, to read: “we should seek additional scrutiny and challenge for accessing capital resources and ensure the programme only reflects schemes that are sufficiently scoped to allow delivery which commence during the financial year (although schemes may cross over financial years where their nature necessitates this commitment)”.

 

3)           Appendix D, page 67 of the report - additional wording to Budget Principles number 16, to read: “A Revenue and Capital Budget is set for one year with an indicative budget being set for a five year period up to 2013/14 in line with the Business Plan”.

 

4)           Appendix F, page 71 of the report – additional wording be added to the fourth paragraph, to read: “the Cabinet receives quarterly governance reports and the Audit Committee receives reports on financial and risk matters”.

 

(c)        Capital Strategy (Minute No 117/08)

 

RESOLVED that the Capital Strategy be approved.

 

(d)       Breckland Community Car Schemes – Reference from the O&SC (Minute No 124/08(b))

 

The Sustainable Communities Manager presented the report which had been requested in the recommendation (Agenda Item 12 refers).  He explained why additional funding was required to support the effective operation of the schemes.

 

The Leader of the Council told Members that this item had received unanimous support at the Scrutiny stage and was a very important rural scheme.

 

The Leader of the Labour Group agreed and said he had seldom witnessed anything receiving such unanimous support and he hoped the Council would continue that support for many years to come.

 

RESOLVED that

 

1)                 robust governance arrangements and legal agreements between Breckland Council and all scheme operators and volunteer drivers be put in place as a requirement to qualify for funding support;

 

2)                 the principle of substantial funding for new and existing Community Car Schemes, to include meeting costs of required CRB and medical checks be supported; and

 

3)                 additional funding of up to £27,041 per annum be provided to support new and existing Community Car Schemes.

 

100.

Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 138 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 4 September 2008.

Minutes:

(a)       Watton Horse Fair – Licensing of land used for the stationing of caravans, Thetford Road, Watton (Minute No 69/08)

 

The Leader of the Labour Group said that this item had been dealt with over two and a half to three years and looked at in depth.  In this case it had been deemed inappropriate to pursue further action.  

 

He said it was important to continue to monitor future activities.

 

(b)       Adoption

 

RESOLVED that the unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 4 September 2008 be adopted.

 

101.

Development Control Committee (Agenda Item 7) pdf icon PDF 123 KB

Confirmed minutes of the meeting of the Development Control Committee held on 11 August 2008.

Minutes:

RESOLVED that the confirmed minutes of the Development Control Committee meeting on 11 August 2008 be adopted.

 

102.

Development Control Committee (Agenda Item 8) pdf icon PDF 88 KB

Unconfirmed minutes of the meeting of the Development Control Committee held on 1 September 2008.

Minutes:

RESOLVED that the now confirmed minutes of the Development Control Committee meeting held on 1 September 2008 be adopted.

 

103.

General Purposes Committee (Agenda Item 9) pdf icon PDF 77 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 3 September 2008.

Minutes:

RESOLVED that the unconfirmed minutes of the General Purposes Committee meeting held on 3 September 2008 be adopted.

 

104.

Nominations for Committee and other Seats (Agenda Item 10)

(a)       To receive nominations for any changes to Committee and other seats from political groups

 

(b)       Historic Environment Champion

 

As part of its Historic Environment – Local Management (HELM) programme, English Heritage is recommending that local authorities should appoint Heritage Champions.

 

The key objective of such appointments is to ensure that the historic environment plays a central role in the development of the authority’s policies, plans, targets and strategies. Champions work to persuade colleagues in both the Council and the wider community that the historic environment offers many opportunities to improve the quality of life for everyone.

 

The Champion can 

 

·        Ensure that portfolio holders and senior officers are aware of any historic environment issues relating to their service areas

·        Promote the value of the historic environment as a catalyst for regeneration and neighbourhood renewal

·        Be alert to investment and funding opportunities

·        Ensure that relevant issues are taken into account in corporate strategies and local development frameworks

·        Ensure historic environment expertise is adequately resourced

·        Work with planning officers to ensure new development in historic areas is creative and sympathetic

·        Work with officers and members to develop a Conservation Management Strategy

·        Work to ensure a long-term strategic approach to the authority’s own historic properties

·        Ensure that good practice is shared and that colleagues are aware of external expertise available.

 

Council is asked to agree to such an appointment.

 

Councillor Borrett’s name has been put forward to take up the post.

Minutes:

(a)       To receive nominations for any changes to Committee and other seats from political groups

 

There were none.

 

(b)       Historic Environment Champion

 

RESOLVED that Mr W Borrett be appointed as the Council’s Historic Environment Champion.

 

105.

Thetford New Growth Point - Capital Funding (Agenda Item 11) pdf icon PDF 78 KB

Report of the Executive Member for Planning and the Environment.

Additional documents:

Minutes:

The Environmental Planning Manager told Members that despite receiving substantial capital funding the Thetford Growth Point did not have a huge revenue sum.  Permission was sought to use the interest earned by the Capital sum to support the revenue programme.

 

RESOLVED to agree that any interest generated from the £1,946,579m capital sum from CLG for 2008/9 may be spent on the Thetford Growth Point Initiative to support further revenue projects.