Agenda and minutes

Venue: Norfolk & Dereham Rooms, The Conference Suite, Elizabeth House, Dereham

No. Item


Minutes pdf icon PDF 120 KB

To confirm the Minutes of the meeting held on 14 October 2019.


Norfolk FA Artificual Grass Pritch Project – Breckland Leisure Cenre & Waterworld (Minute ref: 73/19)

It was noted that the Cabinet’s recommendation to Council had been amended at amended at Full Council on 31 October to:

RESOLVED: to accept all grant funding including the contribution from Parkwood and set up necessary budgets to spend the grant and Breckland District Council commits to working to ensure that a facility remains in Thetford that is suitable for hockey to be played.


The minutes of the meeting held on 14 October 2019 were confirmed and signed by the Chairman.



To receive apologies for absence. 




Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.





Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.


Councillors Birt and Jermy were present.


Chairman's Announcements (If Any)


The Chairman advised that the additional Cabinet meeting had been scheduled as Norfolk County Council were also considering the same agenda item (Agenda Item 7).


Abbey Estate: Joint Working with Flagship Group pdf icon PDF 70 KB

Report of the Leader of the Council, Councillor Sam Chapman-Allen.

Additional documents:


The Chairman introduced the report and explained the Memorandum of Understanding (MOU) had been developed to underpin the collaboration between Norfolk County Council, Breckland Council and Flagship Group and set out the basis on which the three parties would work together to create meaningful change and improvements to the Abbey Estate. 


The Chief Executive highlighted that the MOU was not a legally binding document and it should be seen as a statement of intent and shared commitment to deliver positive change to the Abbey Estate.


Councillor Birt felt that the MOU outlined what the Council should be doing across the District, and it was not a concrete document outlining the finances and resources required to deliver the project.   The Chief Executive added that it was a specific project that required specific attention due to the significant investment and trust between the three parties. 


Councillor Birt went on to say that MOU agreements were usually seen at a later stage within proceedings when finances and resources were to be considered.  The Chairman replied that the Board of Directors from the Flagship Group sought reassurance that the partners would work in a collaborative way.  Whilst it was business as usual the findings may require additional resources and finances as and when issues were raised throughout the programme.  The Chief Executive also added that it was an agile document and therefore would likely be amended as the project moved forward.


Councillor Birt felt it was unusual that Intellectual Property rights had been included within the MOU.  The Executive Manager for Governance reiterated that the document was not legally binding and simply set out the expectations from each party involved.  Whilst at this stage it was unclear as to what new innovations would be created, the provision established the principle that any intellectual property rights created would vest in the party whose employee had created them.


Councillor Jermy thanked Officers for the briefing that had been given to Thetford Members which had proved very useful.  He felt it was a huge opportunity for Breckland to be involved, and to use those that were democratically accountable and had local expertise to help guide the project.  He went on to say there could be a lot learnt from previous work that had been undertaken on the Abbey Estate and outlined five points he felt needed consideration:

Expectation management – residents had been promised a lot in the past and it was important to be clear on what the project would set out to achieve before sending out press releases.


Recognising good things – should focus on what is going well within the Abbey Estate such as community spirit, the green areas, community centre events etc.


Trust – Flagship has had a poor reputation within Thetford and it was important to empower organisations and make the distinction between regeneration and day-to-day activities.


Time – it will take time to deal with some of the issues and is reliant on key individuals to deliver projects.


Communication – communication  ...  view the full minutes text for item 87/19


Next Meeting

To note that the date of the next Cabinet meeting will be held on Monday 2 December 2019 at 9.30am in the Norfolk Room.


Members were reminded that the meeting scheduled for the 2 December had been moved to Friday 6 December, in the Norfolk Room, Elizabeth House, Walpole Loke, Dereham.